Minutes 21 February 2017

Minutes of an Ordinary Meeting of Peterchurch Parish Council
held at The Peterchurch Village Hall on Tuesday 21st February 2017

No PPC/MW/106
Councillors Present
Councillor Mr P J Clarke Chairman
Councillor Mr M J Church
Councillor Mr R Gaze
Councillor Mr L R Metcalfe
Councillor Mrs R A Quelch
Councillor Mr B C Treanor

Clerk Mr M Walker

Also Present
Ward Councillor Mr Philip Price, Lengthsman Mr Terry Griffiths, PC Roger Bradley from the Police and
six further members of the public

The Ordinary Meeting of the Parish Council was formally opened
by the Chairman at 7.00pm
1.0 Apologies for Absence
Apologies received and accepted from Councillor Ms S Murrin Vice – Chairman and
Councillor Mr D Morgan

2.0 Declarations of Interest & Dispensations
2.1 To receive any declarations of interest in agenda items from Councillors
No declarations of interest were made

2.2 To consider any written applications for dispensation
There were no written requests for dispensation

3.0 Minutes
The Minutes of the Ordinary Parish Council Meeting No PPC/MW/105 held on Tuesday
17th January 2017 at 7.00pm were confirmed as a true record and Confidential minutes from Thursday 14th December 2016 meeting, with a minor amendment were also approved and signed by the Chairman.

4.0 To Receive Reports from:-
4.1 Ward Councillor Mr Philip Price
Ward Councillor Mr Philip Price Report sent by email
“Golden Valley North Ward Councillor report
February 2017 Herefordshire Council Budget
The Budget for 2017/18 was passed at Council on Friday 3rd Feb. with a medium term financial strategy up to 2020 (Ongoing 4 year plan)
The headlines are that Council tax for 2017/18 will rise by 3.9% with 2% of that increase being ring fenced for Adult Social care. This will add approx. £1 per week for a band D property
The Council is on target for being on budget this year 2016/17
This means that of the savings required between 2010 and 2020 of £87million per year we have achieved £70 million to date with further requirement to save £17 million over the last 2 years of the plan.
Cutting services further or just not doing our statutory requirements is not sustainable long term and the pressures mounting in Adults and Childrens wellbeing services and lack of money to support the economy of our rural county is demanding new ways to provide services.
With the difficulties of the NHS and adult social care services, then lobbying of government becomes a very significant part of keeping rural areas such as Herefordshire afloat in the future.

Some facts – Population profile 2015
Population of Herefordshire in 2015 was 188,100
Population of over 65 yr. olds, 43,900 (23.3% of total)
Over 85 yr. olds, 5,950 (3.2%)
Expected profile 2034
Population grow by 17,500 to 205,600
Golden Valley profile 2015
Total 14,429 (7.9% of County population)
Over 65’s 3,365 (8.6% of over 65’s)
88 Residential homes in the County provide 2030 beds
Of these for Older people -1730
35% of these are commissioned by the Council
54% are self-funders
7% commissioned by CCG
4-5% void at anytime
Council Social care workforce
Total 6100
Part time 4600 (44%)
82% female
88 % British
Average age 43
200 vacancies at any time
Competition for same workforce with NHS
Challenge over next 10 years – Adult social care
retiring workforce and growing demand – workforce shortfall 2600
As well as demand for care workers, consider the need for more doctors, more nurses, more teachers, more house builders, more engineers etc. etc., can the County afford people retiring at 60/65??
We have to encourage more young people into the County or stay here to find a career here. To this end the Economic plan and the prospect of the new Hereford University are a must and should be supported by all. This requires major investment in Infrastructure into the County which is all part of the direction of travel.
Next month I will expand the argument for the Economic plan.
Neighbourhood plan update
At the start of February the position on Neighbourhood plans is as follows
15 adopted NDPs
2 awaiting adoption
1 awaiting referendum
13 at examination
7 at Reg16
13 at Reg14
Total of 107 neighbourhood areas across the county
Sincerely Cllr Philip Price Ward member Golden Valley North
Cabinet Member Infrastructure Herefordshire Council”
Given to all Parish Councillors present

4.2 West Mercia Police
PC Roger Bradley from the Police reported on the following:-
Fiona Witcher is to remain at Peterchurch and Lucy Morris will be leaving to join the Powys Police
Complaints had been received about trail riders on SSSI areas
Motorcycle riders are a major issue in the area due to few places to ride motorbikes
Illegal riders are being targeted
Member stated that an item in the Golden Valley News was apparently factually incorrect
Member stated that several sheep had been killed locally
Member reiterated the problems with a caravan parked on the hatchings at Lewis Way
Letter had been sent to owner no reply as yet
PC Roger Bradley stated that the parked caravan was not a problem but extra parked cars were
Parking on the Bus Stop at the side of the junction is not a problem
Member complained about parked cars at the Crossways Junction, mainly school traffic
Traffic Speed check resulted in:-
30 stopped vehicles
2 drugs swipes taken and were negative
Elderly driver stopped for defective number plates and tyres

“The O P U spent some time in Peterchurch one morning recently along with officers from DVLA and Customs and Excise and stopped several vehicles; two tickets were issued for traffic offences (no registration plate and a bald tyre), 4 prohibition notices were issued (for vehicle defects that needed rectifying there and then), two drug swipes were carried out and a medical form completed as the competence of a driver was in question”

4.3 Lengthsman’s Report
Lengthsman Mr Terry Griffiths reported on the following:-
Routine maintenance is on schedule and all roads in the area have been looked at
U75407 Jetting River Bridge and B4348 – contact Linzy Outtrim
Cheshire Turn – Culvert under road, grips and ditch– contact Linzy Outtrim
Question What to do with leaves on pavements?
*Treat leaves on pavements (contaminated waste) the same as mud on the road – Police matter

“The Law. The Highways Act 1980 makes it an offence to deposit mud and other things onto the Highway (S148). … Therefore if a farmer deposits mud on the highway he runs the risk of committing a criminal offence and he may face prosecution and a fine.”

*Article for the next Peterchurch Newsletter
Back Road Hinton mud
Clearing Church Road – in future as and when required, not on request
Map with road number / footpath number query
Car parking in the Village Car Park – Hub Café open 4 days a week
P3 Footpaths materials have now been received and all works will be completed by 31st March 2017
Lengthsman Annual Maintenance Plan 2017-2018 submitted to Balfour Beatty / Herefordshire Council

5.0 Public Question Time
Designated period of 10 minutes to accommodate members of the public who may wish to either raise any issues or ask the Parish Council questions
A resident raised an issues relating to Public Rights of Way along the side of the River Dore where there was restricted access
Information Permissive Paths given to all Parish Councillors present
“Permissive Path A permissive path, permitted path or concessionary path is a path (which could be for walkers, riders, cyclists, or any combination) whose use is allowed by the landowner. It would normally be a path that is not at the time on the definitive map of public rights of way but that does not prevent it from already being a public path for any or all of those user categories mentioned.
For instance it might be a historic route fallen into disuse or it might have been used for twenty years ‘as of right’ by the public, in both cases being a public right of way which is not yet shown on the definitive map. Some permissive footpaths and bridleways are shown on 1:25,000 and 1:50,000 scale Ordnance Survey maps.

A permissive path is often closed on a specified calendar day each year (lawful only if it is not already a public right of way of some description), and clearly signed (eg signpost or waymark) as permissive.
The act of so closing or signing it ensures that any future use of it does not count towards the 20 years use ‘as of right’ needed to establish its public status. These are precautions to prevent it becoming designated as a statutory right of way in relation to its permitted use.
Creation of new public rights of way A footpath, bridleway or restricted byway can be created by one of the following means.
Dedication In England and Wales, a footpath, bridleway or restricted byway may be expressly dedicated by the owner as a public right of way. Furthermore, unchallenged use by the public, as of right, for at least 20 years, may give rise to a presumption of dedication under Section 31 of the Highways Act 1980.
A presumption of dedication may arise under common law after any appropriate period of time, by way of a presumed deed that has been lost; known as the doctrine of “modern lost grant”.
Paths created by express dedication since 1949 are not automatically maintainable at the public expense as a result of s.49 National Parks and Access to the Countryside Act 1949.[9] Public path creation agreement Section 25 of the Highways Act 1980 allows a local authority (that is, a district or county council, or a unitary authority) to enter into an agreement (known as a ‘public path creation agreement’) with a relevant landowner to create a footpath or bridleway over land in their area. The local authority has to consult any other local authority in whose area the path will be, but does not have to consult wider.
There is no provision for anyone else to be consulted or to object. The agreement must be advertised in the local paper, and the route is automatically maintainable at public expense.
Agreement between a parish council and landowner Section 30 of the Highways Act 1980 allows a parish council (community council in Wales) to enter into an agreement with a relevant landowner to create a footpath, bridleway or restricted byway over land in their area or in an adjacent parish. The parish council is under no obligation to consult anyone. All they have to do is reach an agreement with the landowner. There is no provision for anyone else to be consulted or to object. The path is not automatically maintainable at the public expense.
Public path creation order Section 26 of the Highways Act 1980 allows a local authority (that is, a district or county council, or a unitary authority) to make an order to create a footpath or bridleway over land in their area. If there are no objections, the local authority can confirm the order themselves, so bringing the path into effect. However, where objections have been made, the order will need to be considered by an inspector from the Planning Inspectorate. Depending on the number and nature of the objections, he may consider the order after an exchange of written representations between the authority and the objectors, after holding a hearing, or after a public local inquiry. People who would like to use the path should submit letters saying why they need the path.”
Agenda item for the next full Parish Council meeting

The new owner Mr John Scrimgeour and his fiancé of Wellbrook Manor introduced himself and gave a résumé of the property to date and an overview of future plans to restore it to a family home.
Invitation for a visit given to Parish Councillors and Ward Councillor Mr Philip Price
Any information or photographs would be welcomed to help with the restoration
An article in the next Peterchurch Newsletter was approved by the Parish Council

6.0 Financial Report
To receive report from Finance Working Group and to consider recommendations for approval
Financial Receipts and Payments Schedule (provided at meeting)
Councillor Mr B C Treanor Finance Working Group Chairman gave an overview of the meeting
Bank Balances, Receipts and Invoices checked and approved, minutes approved.
Bank Reconciliation 17th February 2017 signed by Finance Working Group Chairman
Unanimously approved
Lengthsman Mr Terry Griffiths was asked if more details could be included on his invoices for more clarity and transparency. He will ask his invoicing secretary.


Minutes of Finance Working Group Meeting No PPC/MW/105F
held in “The Side Room” at The Peterchurch Village Hall
on Friday 17th February 2017 commencing at 7.00pm
Councillors Present
Councillor Mr B C Treanor Finance Working Group Chairman
Councillor Mr P J Clarke Parish Council Chairman
Councillor Mrs R A Quelch
Clerk Mr M Walker
1.0 Apologies for Absence
No apologies received
Councillor Mr M J Church not present
No Declarations of Interest recorded
2.0 To Confirm the Minutes of the Previous Meeting PPC/MW/104F
The Minutes of the Finance Working Group Meeting No PPC/MW/104F held on Friday 13th January 2017 at 7.00pm were unanimously confirmed as a true record and signed by the Chairman.
3.0 Financial Update
3.1 Confirmation of Bank Balances
Bank Balances as per Statements
@ 3rd February 2017 Lloyds Business Bank Instant Access Account £29,618.86
Bank Statement No 11
Bank Reconciliation to agree with Bank Statement
dated 03/02/2017 £29,618.86
@ 3rd February 2017 Lloyds Treasurers Account £3,051.60
Bank Statement No 18
Bank Reconciliation to agree with Bank Statement
dated 03/02/2017 £3,051.60
3.2 To Acknowledge and Record Receipts
Herefordshire Council BACS Remittance Advice 3855380 £939.75
3rd Quarter October November December Lengthsman Claim
3.3 Review Invoices for Payment
Invoices for Payment
Npower Invoice No LGU2FRX9 £17.38
Cheque 000893
Terry Griffiths Contracts Lengthsman Work TGC1965 Road Account £216.00
Cheque 000894
Peterchurch Parish Council Account Roads-specific tasks February 2017 (2)
Invoice No TGC1965
Description of work carried out:- Specific Task Work
Church Road
Clear leaves off footway
Clear leaves of road from car park entrance to end of road by church gate
Clear grids and clean out road gullys
Jet wash road and footway
Bufton’s Garage area
Clear road culvert access point
Locate outfall for road culvert
Jet road culvert pipe clear
Put in new grips to clear surface water of the road
Terry Griffiths Contracts Lengthsman Work TGC1966 General Account £180.00
Cheque 000895
Peterchurch Parish Council Account General-play area February 2017 (1)
Invoice No TGC1966
Description of work carried out:- Specific Task Work
Play apparatus – Dismantle and remove damaged apparatus (Rocket) place in parish store
Dig out foundations backfill and make area safe
Shelter – Make safe area of fire damaged matting
Open space area
Remove metal piping causing trip factor
Excavate as required and backfill to make area safe
Peterchurch Village Hall Invoice No 98 £45.00
13th January 2017 7.00pm-8.00pm, 17th January 2017 7.00pm-9.00pm
30th January 2017 5.00pm-6.30pm
Cheque 000896
Clerk’s Salary February 2017 Gross £593.40
Vehicle expenses £35.10
Postage £7.90
TAX £101.60 NIC £0.00
Cheque 000897
Terry Griffiths Contracts Lengthsman Work TGC1970 Road Account £458.40
Cheque 000898
Terry Griffiths Reports February 2017 2nd Page
Peterchurch Parish Council Accounts Roads February 2017 (3) Invoice No TGC1970
Description of work carried out:- Routine Maintenance Work
Clear grids and clean out road gully’s
Jet connecting pipes
Clear road culverts and jet
Check inspection pits
Clear ditch headwalls
Clear grips and reform leads
Clear minor obstruction from ditches and reform leads
Clean off road signs
Clear minor storm debris off roads
Strim round grit bins and road signs
Strim verges on beds junction splays and areas regularly used by pedestrians and no footway is provided
Village upkeep work as required
Roads covered on this visit
From B4348 to parish boundary
From C1209 to parish boundary
From B4348 to parish boundary
Defects found were dealt with on the day as find and fix or logged for scheduling as specific tasks
Materials Marker spray
3.4 Review of current contractor spending
Crossways confirmed as adopted roads
Terry Griffiths P3 footpaths works
Request Photographic evidence of works completed
Hourly Contractor rate per person
What equipment used and how much
4.0 To Agree Schedule and Venue for the Finance Working Group Meetings
Schedule – Working Group Meeting to be held on the Friday prior to each Parish Council Meeting
Venue – The Peterchurch Village Hall at 7.00pm on Friday 17th March 2017
Meeting declared closed at 8.00pm
Financial Working Group Chairman Councillor Mr Brendan C Treanor
Date Friday 17th March 2017

7.0 Speed Indicating Devices (SIDs)
“4th January 2017 Good afternoon Malcolm, Thank you for your email on the 21st of December. I understand your desire to purchase your own SIDs to deploy in your parish, however, please be advised that all SIDs used on the network must be approved by the Traffic Management Team (TMT).
This is to confirm that the devices being purchased are suitable / acceptable, are being deployed for only 1 month at a time with no return to any location within the subsequent 2 months, and that the SIDs are being erected by a sufficiently competent/trained individual.
From our own research, suppliers have indicated that solar panel SIDs are more difficult to erect and relocate, is this something you are aware of?
Please could you submit all details for the devices you are seeking to purchase so we can assess them?
Kind regards, Robin Quant Traffic Engineer | Balfour Beatty”

As yet no reply received
Clerk instructed to write again to Robin Quant stating the Parish Council intend to install and use Vehicle Activated Signs (VAS) Signs

8.0 Footway Resurfacing
Quotations received from G M Joyce Surfacing Ltd Option 1 Car Park Repairs £3,925.00 + VAT
Option 2 Car Park Overlay £7,812.00 + VAT
Resurfacing the footpath from Hawthorn Rise to the Primary School £4,780.00 + VAT
Quotations received from Pave Your Way Option 1 Car Park Repairs £1,950.00 + VAT
Option 2 Car Park Overlay £6,300.00 + VAT
Resurfacing the footpath from Hawthorn Rise to the Primary School £2,850.00 + VAT

The Parish Council resolved to put all works on hold due to Schools Evaluations and future housing developments

9.0 Primary School Crossing Marshall
Question:-Any reply received reference The School Crossing lady at the Primary School who had retired
“18th January 2017 Dear Mr Walker, Simon Hobbs has passed your letter of 1st January to me as I manage the school crossing patrol service.
We run our school crossing patrol service in accordance with national guidelines published by RSGB (Road Safety Great Britain). The decision as to whether a SCP is needed at a particular site depends on the volume of traffic and the number of people crossing at the site within a set timeframe. Unfortunately the count at Peterchurch is less than half the number required for a SCP and so we will not be able to replace Mrs Beavan.
I did explain the situation to Mrs Bryan, the head teacher at Peterchurch Primary School and also told her that if the school was in a position to fund a SCP then we would continue to manage and monitor them. I also suggested to her that she should contact you with a view to having something included in your parish plan highlighting concerns over the road and the traffic speeds and the possibility of a permanent crossing place in the village such as a zebra or pelican crossing.
We do a lot of road safety education and training with our primary schools; Peterchurch takes part in our pedestrian training scheme in year 3. Our aim is, together with their parents, to equip them with the knowledge and skills that will enable them to remain safe whenever they use the road.
Yours sincerely, Barbara Isle Road Safety Officer Herefordshire Council”

“18th January 2017 Dear Barbara Isle, Thank you for your reply which I shall make the Parish Council aware of, unfortunately the Parish Council meeting was last evening so their reply (if any) will be after their meeting on the 21st February 2017.
I assume one of the questions which the Parish Council are likely to ask is what is the annual cost of a school crossing operative also is it legally possible to have a volunteer undertake this role and if so I assume some training is required, this being the case can you advise who can provide this training and at what cost.
What if any provision is made for uniform and equipment?
Thanking you in anticipation Malcolm Walker Clerk to Peterchurch Parish Council”

“23rd January 2017 Hello Malcolm, We have several School Crossing Patrols within the county who are funded by schools, this includes their salary and uniform and equipment costs.
School crossing Patrols who are funded by Herefordshire Council are paid between £7.26 and £8.08 depending on experience and length of service. Uniform and equipment would cost in the region of £250.
We don’t use volunteer patrols in Herefordshire although I believe some local authorities do. There is no reason why you couldn’t use a volunteer but we would still need to train and monitor them and you would need to cover the uniform and equipment costs.
We train and monitor all the SCP’s in the county regardless of how they are funded, there is no charge for this service.
If you want to phone me to discuss this further I can be reached on the number below. However I only work Monday, Tuesday and every other Wednesday
Kind regards, Barbara Isle Road Safety Officer Herefordshire Council

The Parish Council would like to see a copy of Herefordshire Council’s Road Traffic Survey and
evidence of “count of children” and when
All information to be copied to Joanna Bryan Head Teacher of Peterchurch Primary School and Jesse Norman MP

10.0 Waste Services Charges Consultation
Herefordshire Council Waste Services Charges Consultation Friday 20th January 2017 to Friday
3rd March 2017 to be posted on the Parish Council Website
The Parish Councillors resolved to reply individually

11.0 Peterchurch Public Library
“A fully function branch of Hereford Libraries. Browse and borrow from our great selection of books or order any book from the full library catalogue”
Open Meeting / Consultation “The Future of Peterchurch Church” taking place in early March 2017
Parish Councillor(s) to attend

12.0 Councillor Training
To agree use of Herefordshire Association of Local Councils (HALC) two free Councillor Training Places
Courses discussed but no attendees forthcoming

13.0 Peterchurch War Memorial
To consider future funding of general maintenance
Clerk to investigate whose remit is it to look after the War Memorial
Letter to be sent to the Parochial Church Council (PCC)

14.0 Planning Applications for Consideration
14.1 Planning Application 164039 Pear Tree Cottage, Fine Street, Peterchurch, Hereford HR2 0SN
Description Proposed barn conversion to residential use and proposed detached double garage
Application Type Planning Permission
Reply sent “Peterchurch Parish Council considered application No 164039 Pear Tree Cottage, Fine Street Peterchurch HR2 0SN at their meeting held on the 21st February 2017. Resolved:- Unanimously to support the application”

14.2 Planning Application 170113 Oaklands, Peterchurch, Hereford HR2 0SP
Description Proposed single storey side extension
Application Type Full Householder

Reply sent “Reference planning application No 170113 Oaklands Peterchurch HR2 0SP
The Parish Council considered this application at their meeting held on the 21st February 2017 and Resolved:- Unanimously to support the application”

14.3 Early Discussion on Development Projects Policy
To consider and ratify policy
Agenda item for the next full Parish Council meeting

15.0 For Information Only Sheet
Sheet to include update on previous action points and a list of correspondence received
Planning Information
8th September 2016 Application No 162784
Land at Dorefield House, Crossways, Peterchurch, Herefordshire
Proposed erection of one dwelling and garage
Application Refused 28th November 2016
The development proposal is contrary to Policy P6 of the
Peterchurch Neighbourhood Development Plan
An Appeal had been made to the Secretary of State reference Refusal of Planning Permission
All representations to be received by 2nd January 2017 Appeal Still Pending

3rd February 2017 Application No 170299
Wellbrook Garden Barn, Stockley Hill, Peterchurch, Herefordshire
Proposal to convert the property into a dwelling house
Application Type Prior Approval – Offices to Residential
The application is for a prior approval determination for a change of use and as such
the new legislation does not require the Parish Council to respond to the communication

Information Update
1st January 2017 Letter to Yeomans Canyon Travel
Reference Service Bus No 809
10th January 2017 “Dear Mr Walker, Thank you for your letter dated 1st January 2017 with regard to our service. I think it would be beneficial for us to be able to talk either face to face or via telephone as I hope that we can discuss these issues that you have raised with the company.
If you would like to do this or if you feel that this is not an option you wish to consider, please drop me an email or give me a ring via the details below. That said, I will be out of the office tomorrow, Wednesday 11th January 2017 but I will have access to emails as and when I get chance.
Assuring you of my best attention at all times Ian Davies CMILT Operations Manager Yeomans Travel Group”

13th January 2017 “Good morning Mr Walker, Thank you for your response to my email.
I would appreciate it if you could mention at the Parish Council meeting when discussing this matter initially, that we do as a company, monitor the loadings on this service vehicle on a regular basis, not only via electronic data but also with inspecting staff travelling from time to time on the service.
The capacity for passengers travelling on this type of vehicle is far greater than the average patronage on this service.
I will be away on leave from today, Friday 13th January returning to work on Tuesday 31st January, however my emails will be checked on a daily basis by one of my Traffic team and passed to someone that can deal with the relevant enquiry.
Assuring you of our co-operation at all times Ian Davies CMILT Operations Manager Yeomans Travel Group”

Email received 11th January 2017 from Traffic Commissioner
“Thanks for the response. I’ve forwarded your letter etc. to DVSA colleagues for them to look into the
issue raised as soon as possible. If you do manage to find any photographs showing the overloading
please send them to me. King Regards Andy Booth Senior Team Leader Office of the Traffic
Commissioner (West Midlands& Wales) + copy of Public Service Vehicle Operator Licensing Public
Passenger Vehicles Act 1981”

14th January 2017 Herefordshire Council
Request for Electoral Register

16th January 2017 Representative from Vinco repaired the container at the car park – no charge

18th January 2017 Email received from Sam Banks reference Neighbourhood Development Plan

“Subject: FW: Potential examiners for the Peterchurch NDP
Good afternoon Malcolm,
I can confirm that we have appointed Robert Bryan as the independent examiner for the Peterchurch NDP.
He is anticipating the commencement of the examination on March 27. The majority of examinations are undertaken by written reps rather than a formal hearing but the examiner will decide this in due course. They will usually make an unannounced and unaccompanied site visit to the parish during the course of the examination.
If you have any queries regarding the process, please let me know.
Kind regards Sam”

19th January 2017 Letter sent to Mr D Ravenscroft reference land at Old Railway Sidings

30th January 2017 Letter sent to Mr Martin Smith reference parking on chevrons

10th February 2017 Invitation to Mr John Scrimgeour to Parish Council Meeting

20th January 2017 Dear All Here is the summary of works that have been carried out in our locality over the past week: Golden Valley North Nil to report
Golden Valley South Parapet repairs to a bridge on the C1239 at Kentchurch
Pothole repairs on the C1239 at Kentchurch, and the C1213 at Ewyas Harold, and at Longtown.
Stoney Street Gully cleansing along the A438 at Bridge Sollars
Grit bin refilling along Ruckhall Lane, and Lane Head Farm Road in Eaton Bishop
Pothole repairs on the A438 at Bridge Sollars
Flytipping collection on the B4348 at Vowchurch
This week I have Started my monthly priority C/U road inspection; this will be completed next week
Attended several meetings with stakeholders
Dealt with several media enquiries
Next week I shall be Completing my monthly statutory inspections, including the B roads
Dealing with enquiries raised by members of the public
Undertaking some training on delivering development reviews for staff
Putting up statutory notices on a PROW in Longtown Best wishes Linzy

27th January 2017 Dear All Here is the summary of works that have been carried out in our locality over the past week: Golden Valley North Pothole repair on the B4352 at Blakemere
Golden Valley South Fencing repairs on a cattle grid on Turnant Longtown Road
Parapet repairs on the C1239 at Kentchurch
Gully cleansing on the B4348 at Peterchurch, and on Vowchurch Common Road
PROW: installation of a roadside fingerpost at NW13; delivery of furniture to landowners
Pothole repairs on Hill Lane in Craswall
Verge marker installation on the C1223 at Kerry’s Gate
Stoney Street Refill grit bins on Lane Head Farm Road
Flytipping collection on the B4348 at Vowchurch
Pothole repairs on the C1098 at Madley, and on the B4348 at Vowchurch
This week I have Completed my priority C/U road inspection
Started my B road inspection
Installed statutory notices on a PROW at Longtown Best wishes Linzy

3rd February 2017 Dear All Here is the summary of works carried out in the Golden Valley locality over the past week. Golden Valley North Pothole repairs on The Drain in Dorstone
Golden Valley South Gully cleansing along the B4347 at Ewyas Harold, Pontrilas & AbbeyDore, on the C1205 at Longtown, and on the C1212 at AbbeyDore
Culvert cleansing on the C1213 at Dulas
Pothole repairs on Hill Lane at Craswall, on Turnant Longtown Road, on C1213 at Ewyas Harold, on B4347 at Ewyas Harold & AbbeyDore
Stoney Street Pothole repairs on the B4348 at Vowchurch
Removal of a tree from the highway in Madley
This week I have Installed statutory notices on a PROW at St Margarets
Completed my statutory inspections for January
Attended a parish tour of Bishopstone Parish
Met a new parish clerk to give her an oversight of the steward role
Given mock interviews to students at Kingstone High School

Next week I shall be Beginning my statutory inspections for the month, which include the B roads, a quarterly C link inspection, and 2 annual inspections
Attending several meetings with stakeholders and councillors
Herefordshire Council website is the one-stop-shop for up to date information
Maps and timetables for grass cutting and pot holes are now available on the Council’s website
Grass Cutting Potholes Public Rights of Way
Current and future road closures in our area can be seen on www.roadworks.org Best wishes Linzy

10th February 2017 Dear All Here is the summary of works carried out in the Golden Valley locality over the past week. Golden Valley North Nil to report
Golden Valley South Ditching works near Peterchurch
Stoney Street Gully cleansing on the B4348 at Vowchurch, and on the C1098 at Lulham
Pothole repairs on Ruckhall Lane, on the A438 near Swainshill, B4352 at Clehonger
Fly tipping collection on Stone Street, Madley and on the A465 at Clehonger
This week I have Walked a PROW with a landowner to discuss stile requirements and advise on permissive routes
Attended several site meetings with stakeholders
Dealt with enquiries
Walked a PROW to put up statutory notices of a path being closed in Llancillo
Raised pothole defects on the B4348 at Cusop, on the B4352, and on Birch Hill Road, and Pleasant Row in Clehonger, on the C1203 in Craswall, and on the C1205 in Longtown, and on the C1219 in Rowlestone, and in Ruckhall Lane.
Next week I shall be Starting my statutory monthly inspections
Keeping up with enquiries
Attending more meetings with stakeholders Best wishes Linzy Linzy Outtrim

Golden Valley Safer Neighbourhood Team (SNT) Briefing 12th – 27th January 2017
Crime Trends Clehonger Sometime between Friday 13th / Wednesday 18th January damage was caused in the play area of the pre-school at Clehonger Primary School. A child’s table and chairs were damaged, and a few plastic toys were stolen. Please report any persons trespassing on school premises outside school hours Incident ref 271-s-180117
Lower Maescoed A shed at an isolated farm yard was broken into sometime between 4pm on Monday 16th and 11am on Wednesday 18th January. The padlock on the door was forced off and a Stihl disc cutter, a bench grinder (make unknown) and a laser level (make unknown) were stolen ref 465-s-190117
Scams Another selection of scams doing the rounds, forwarded to us by some of our readers….
From: “HMR & C” <GTRHFGHRT654654@shaw.ca>Date: 22 January 2017 at 12:16:17 GMT
To: Subject: 2017 Taxes
HM Revenue & Customs: H5324632D
Hello New Tax Calculation We have received your tax calculation which shows you due a tax repayment of 156.32 GBP. We have determined that you are eligible to receive a tax refund of156.32 GBP.
Please submit the tax refund request Please Click Refund and submit the tax refund request.
Note : A refund can be delayed a variety of reasons, for example submitting invalid records or applying after deadline.
For more information about refund and payments, or to get in touch, go to our help pages.
HMRC FoI Act Team
Room U9/340
162 Parliament Street
London LU9 5OF

From: HM Revenue & Customs <info@intromb.de>
Date: 20 January 2017 at 11:17:28 GMT To: Subject: Tax Refund form 2017 – last notification!
Pending Tax Refund
As you may be aware we have been attempted to contact you regarding an outstanding tax refund to the value of £198.54 resulting from overpaid tax for year ending 2016.
Requests for tax refunds are time limited and it is vital you complete your claim as soon as possible.

Please use the link below to complete your claim online this only only take you a few minutes to complete also please note the following:
• You have until the Monday 23th of January 2017 to make your claim.
• Tax Reference No: 2015/4956895/F
• We can only process a refund for the tax year we have detailed above.
• It may take up to 4 weeks for us to process your refund.
Complete form Now !
We aim to send repayments within 2 weeks, but it may take longer in some cases. You should wait 4 weeks before contacting us about the payment.
All content is available under the Open Government Licence v3.0, except where otherwise stated
© Crown copyright © Crown 2016 Copyright

In both of these cases, the letter was addressed to the email address of the recipient, not to them personally which should immediately set alarm bells ringing! DO NOT click on the links provided with such e-mails as you will be opening a real can of worms and your computers’ security will be compromised.
“I wanted to report a possible attempted scam. I had a call this morning from a caller claiming to be from a solicitors firm following up an Accident Claim which they had been forwarded from an insurance claim ‘portal’. They claimed to be acting on my behalf as they had assessed the case notes and they considered me not to be responsible for the incident. They said they were acting on my behalf to process the personal injuries side of my case and they just wanted to validate a few details to ensure that the compensation would be correctly paid to the injured party. (I assume that this would have meant giving out my bank details had this progressed). They wanted me to confirm that I had been involved in an accident in the past 2 ½ years and said that the insurance company had placed the details on an insurance claim ‘portal’ and they were supporting my claim…..
There have been no accidents or claims of any kind connected with anyone here, but suspecting it was an attempt at a scam I said that the insurance company were dealing with my case. I told them that their (my insurance company) solicitors were the only ones I had authorised to have my personal data and asked if they could confirm if they were the solicitors working for the insurance company…. they were evasive and didn’t really respond, so I pointed out that I would need to confront my insurance company with their details (which is why I needed their firm, address etc) to ask why my personal data was being shared without my permission…. as that is a breach of the data protection act… the caller said thank you, goodbye and put the phone down…
The call came from the following number at around 11.30am this morning (24/01/2017) – 02032 390038, we are on the telephone preference service so do NOT want to receive these unsolicited calls, especially as there seems to be a doubtful motive behind this particular one…”
I have just spoken to one of our local farmers who had received a call earlier today from a male claiming to be from Hereford police selling advertising space in a publication, the proceeds going to help children.. The number the call came from was 03300165006, I have done an internet search and found that calls from this number have purported to come from various police departments across the UK selling advertising or in some cases wanting to talk about anti-social behaviour, but it is definitely a scam, just hang up.
The following scam advice is via Paul Crumpton, our resident expert on all things cyber… (also attached is Cyber Lite Bites part 6)
Try this test !……..have a go at a test the City of London Police have put together to examine your susceptibility to Fraud – https://frauddefencetest.com/
Is a company called RELISH your broadband provider? (RELISH is a real company)
There is a fake email from crooks sent out to thousands of personal and business addresses purporting to come from ‘noreply@relishcare.net’ with the subject line being ‘Your Relish bill is ready’
The fraudulent email contains a link which if clicked will corrupt your device and demand up to £1k to recover it.
Do not click the link……in fact, do not open the email, just confine it to the bin where it belongs.
If you or someone else you know is a genuine customer of RELISH, do not contact them via that email or via any contact number contained within that spoof email.
Contact them from documentation you already have or from their website if you have any concerns.
Best Regards Paul Crumpton Rural, Business & Cyber Crime Reduction Coordinator Herefordshire
West Mercia Police Dial 101 and ask for 4408
I have also attached a copy of a leaflet offering gardening services that is being distributed across the county by some of our ‘well known’ residents – please do not engage with these people and we’d be keen to hear from you if you’ve had one put through your letter box recently.
We strongly recommend that you do not employ the services of anyone that cold calls or drops leaflets, however genuine they seem, without first checking with Trading Standards on 01432 261987.
Have you seen this man? We are looking for the male in the below photos, last seen in the Cusop/Hay on Wye area in the last few days. He is aged 41, 5’6″ – 5’8″ tall with dark hair and dark bushy beard which is greying. He is unkempt and maybe in possession of a bicycle. He is thought to be camping so if you spot a small tent, or see him, please let us know, quoting incident number 81-s-230117.

Kind Regards Fiona

Golden Valley Safer Neighbourhood Team (SNT) Briefing 27th January-9th February 2017
Crime Trends Ewyas Harold A garage premises was broken into between 9pm – 10pm on Monday 30th January; a window at the rear of the main workshop was forced open (the only window in the workshop that hadn’t been welded shut) to gain entry. The only thing that appears to be missing are a few sets of keys that belong to vehicles that have been scrapped Incident ref 150-s-310117
Llanveynoe Between 12noon and 3pm on Sunday 30th January a grey Seat Altea that was parked on the lane leading to the Cats Back car park had the rear windscreen smashed. A search was made of the boot and interior but nothing had been left in the vehicle so the offenders left empty-handed Incident ref 366-s-290117
Suspicious Vehicle A grey Mazda CV53TZC was seen in the Cusop and Clifford area around 7am on Friday 3rd February.
The vehicle contained three males, and enquiries at the Co-op where they had also been seen revealed they had been looking to buy a wheelbarrow. Shortly before that they had been seen in an industrial estate and the behaviour of the occupants caused suspicion and it was reported to police. The driver had a Welsh accent. A letter has been sent to the keeper of the vehicle asking to account for his actions
Incident ref 82-s-030217
Scams An elderly lady in Clehonger received a call from a foreign sounding male calling himself Nathaniel, offering to supply a service to stop junk/spam phone calls (!). He was very persuasive and managed to obtain all the details from the lady’s bank card.
Fortunately the lady realised afterwards that it may have been a scam and went straight to the bank and cancelled her card, no transactions had been made. The number he called her from was 02704 344346, an internet search on this number reveals several forums where people have had the calls from the same male, claiming he is from the Telephone Preference Service, which he is not.
The below is an extract of an e-mail sent round by my colleague at Bromyard regarding another cold calling company to be aware of – Trading Standards are aware and their advice, as always, is NEVER to deal with cold callers, be it on the phone or at the door.
“An elderly consumer in Ullingswick had an unsolicited phonecall from a company called Secure Home Systems Limited to arrange an appointment, which he agreed to and received a scruffy hand written quote on A4 plain paper for installation of a burglar alarm / security system (quote in excess of £5k, though it is a large property). The gent has not signed anything, nor paid any money and will not proceed further but wants to make us aware they are cold calling in the area. Apparently the sales rep was unable to answer any questions about “what happens if the company goes into liquidation” nor about terms and conditions which rang alarm bells for the consumer.
Company is Secure Home Systems Ltd tel 01902 607230 of Phoenix House, Dimminsdale, Off Railway Lane, Willenhall, WV13 2BE.
Www.securehomesystems.co.uk email info@securehomesystems.co.uk. Company Reg no 09015475″
If you have a call from this company, please let us know.
Even we are not immune from scam e-mail – this one appeared in my inbox at work this morning! Needless to say I didn’t click on the attachment, I’m not sure how it got through our security system though!!
Good day fiona.witcher@westmercia.pnn.police.uk ,
Attached you will find a copy of invoice 583749 in our system. We are looking to get payment status.
Thank You! Clare Kingsbury
That’s it for this edition, thanks for reading 🙂 Kind Regards Fiona Golden Valley Safer Neighbourhood Team Insp 2345 Callie Bradley (covering all Herefordshire rural areas) PS 1954 Nick Green (covering Ross, Ledbury and Peterchurch) PC 164 Roger Bradley PCSO 6173 Fiona Witcher PCSO 6433 Lucy Morris
Peterchurch Police Station 101 ext 4820 Team mobile 07779 141232 (Non urgent messages only)
Team e-mail – goldenvalley.snt@westmercia.pnn.police.uk Twitter – @GValleyCops

17th February 2017 Dear All Here is the summary of works carried out in the Golden Valley locality over the past week.
Golden Valley North Pothole repairs on the C1193 at Madley, on the B4352 at Blakemere, and on the B4348 at Dorstone
PROW: delivery of materials to a landowner
Golden Valley South Pothole repairs on Court Road in Walterstone, C1206 in Michaelchurch Escley, C1219 at Pontrilas, C1205 at Longtown, B4347 and on the C1221 at Ewyas Harold.
Stoney Street Gully cleansing on the B4348 at Vowchurch, and on Church Lane in Byford
Pothole repairs on Ruckhall lane, on the C1196 at Vowchurch, on the C1191 at Lulham, on Ruckhall Common Road and Cophill Road in Eaton Bishop, C1098 and Stone Street at Madley, on the C1193 at Kingstone
Gully reset on the C1098 at Madley
Rebed post at Handleys Cross, and sign fix on the B4348 at Vowchurch
Culvert cleansing on Byford Common Road
Delivery of PROW materials to a P3 parish
Flytipping collection on the A465 at Clehonger
This week I have Raised 87 defects, in Peterchurch, Dorstone, Vowchurch, Byford, Bridge Sollars, Madley, Blakemere, Preston-on-Wye, Ewyas Harold, Clehonger, Cusop and Clifford
• Had Monday off as annual leave
• Attended a meeting with a parish clerk and Lengthsman in Cusop
• Dealt with enquiries around the locality
• Begun my statutory inspections for the month
Next week I shall be Keeping up with enquiries
• Attending several meetings with stakeholders
• Finishing my statutory inspections Best wishes Linzy
{Received after Information Sheet was printed}

16.0 Matters Relayed to the Clerk for Agenda of the next meeting
Permissive Paths
Early Discussion on Development Projects Policy for ratification
Flooding Advice and Sandbag Policy
Speed Indicating Devices Street Lamps Adoption Sand Bags

17.0 School Issues
Resolved:- to hold this item in closed session {5 minute break}
The public left the meeting room

18.0 Confirmation of the Next Meeting Date, Time and Venue
The next meeting will be an Ordinary Parish Council Meeting to be held on
Tuesday 21st March 2017 in The Peterchurch Village Hall and is to commence at 7.00pm.
Meeting declared closed at 10.20 pm