Minutes – 23rd September 2021

Minutes of an Ordinary Parish Council Meeting PPC/MH/161 held in the village hall on

Tuesday 19th October 2021 at 19.00 hrs.



Councillors David Morgan, Brendan Treanor, Anna Coda, John Burgess, Johnny Scrimgeour, Robert Metcalfe and Samantha Metcalfe.


In attendance…. Allan Gibbs (Footpath Officer), PCSO Pete Knight, Mark Hearne (Parish Clerk) and eight residents.


  1. Apologies for absence – Councillor Emma Thacker-Vuts.


  1. Declarations of interest & written dispensation requests – None


  1. Minutes of previous meetings held on 20th July 2021 – It was RESOLVED to adopt the minutes as a true record, and these were signed by the Chairman.


  1. To Review Resolutions reached at the meeting of the 20th July 2021 – The Clerk provided a brief update on the resolutions from the previous meeting.


  1. Open session
    • To receive a report from West Mercia Police – In his report PCSO Pete Knight raised the following issues:
      • No significant crime evident during the last month but stressed that anything suspicious should be reported.
      • The recent newsletter highlighted the problem of courier fraud where elderly people are targeted. Although there are no reported instances in the Golden Valley but Councillor Burgess suggested that the community Facebook page might be a good place to warn local residents.
      • Neighbourhood Matters is a relatively new initiative which offers crime alerts to the 10,000 people that have already signed up.
      • Speed enforcement activity continues but the frequency dropped off in August 2021 due to the need to recalibrate the speed gun plus staff absences during the summer holidays. It will now resume to the normal pattern of activity.
      • A replacement for Fiona Witcher has yet to be appointed and it may not occur until next year.
    • To receive a report from the Ward Councillor – Ward Councillor Hewitt was unable to attend the meeting.
    • To receive views from local residents on parish matters – The following issues were raised:
      • A resident mentioned the Queen’s Canopy and asked if the Parish Council might be interested in becoming involved. A link to the background information will be forwarded to the Clerk to allow further consideration at a subsequent meeting.
      • A resident drew attention to the planters in the village and offered thanks to those responsible for maintaining them


  1. TRACSIS Speed Survey – Mr Bernard Eacock kindly delivered a presentation on the outputs from the recent Tracsis speed survey. The data showed there is a clear issue of speeding traffic with the problem most acute at either end of the village. Mr Eacock was thanked for his presentation, and it was RESOLVED that the Parish Council will carefully reflect on the findings and consider future action.


  1. Footpaths – The report produced by both Footpaths Officers had already been circulated to Councillors. There was discussion on the broken stile at St Peter’s Well, but it was noted that this is situated in land which is privately owned, and Allan Gibbs agreed to follow this up. It was also noted that all PROWs will need to be registered by 2026. Councillor Samantha Metcalfe reported that she has cleaned off the footpath map. Finally, Councillor Scrimgeour confirmed that the proposed booklet which will document the walks throughout the parish will be included in the Parish Council objectives.


  1. PlanningTo comment on applications to be determined by Herefordshire Council – No applications were received this month.


  1. Finance
    • The current bank balances are:
      • Business Bank Instant account … £44,483.73
      • Treasurers Account … £13,342.18
    • It was RESOLVED to make the following payments:
      • Clerk’s salary (August 2021) in accordance with his employment contract.
      • PAYE (August 2021) – £137.20.
      • Newsletter Postage – £23.76
      • Newsletter Printing – £202.34
      • Postage – £7.92
      • Clerk’s Travel Costs – £16.20
      • Countrywide Maintenance – £447.98
      • TRACSIS (Traffic Data) – £3,432.00
      • Village Hall Hire – £20.00
      • Payroll Services – £60.00
    • To receive feedback from the recent Finance Working Group to include:
    • Financial Monitoring 2020/21 – The Clerk reported that based on the current and predicted spend it is anticipated that the reserves at year end will be in the region of £49k which includes the ring-fenced Peterchurch Sports Fund (£9k).
    • Adoption of the Reserves Policy. Following discussion, it was RESOLVED to adopt and publish a Reserves Policy.
    • Approval of budget and precept for 2022/23 – It was RESOLVED to leave the precept unchanged at £21,660 for 2022/23. Councillors also approved the budget for 2022/23 which is detailed at Annex A.


  1. Highways – It was reported that there are blocked drains adjacent to the “Food for Thought” restaurant and the Nags Head. Councillor Robert Metcalfe mentioned the long-standing issue with the collapsed culvert at Hinton House. It was RESOLVED that the Clerk writes to both the Locality Steward and the Ward Councillor expressing concern over the lack of action to undertake the necessary remedial works.


  1. Future Parish Council Objectives – Councillor Scrimgeour reported that under the auspices of relevant working groups a number of key Parish Council objectives have been produced which will be grouped under the following five headings:
  • Traffic
  • Drainage
  • Facilities
  • Environment
  • Wellbeing

Councillor Scrimgeour further explained that detailed action plans have been prepared which will underpin the principal objectives and will offer the means for both the Parish Council and members of the public to track progress. Following discussion, it was RESOLVED to approve the proposed objectives and supporting action plans. Councillor Scrimgeour also suggested that residents should be afforded the opportunity of prioritising the objectives/actions and this could best be achieved through a public consultation in the autumn of 2021 the results of which will be presented to the Parish Council at a future meeting. The Chairman asked for further details of the proposed arrangements before proceeding with the consultation. With reference to the Wellbeing objectives Councillor Burgess mentioned the opportunity of applying for grant funding from Herefordshire Council and suggested that outdoor gym equipment might be a worthy candidate for an application. Councillor Burgess agreed to investigate this further. Should it go ahead it is envisaged that both the Hub and Village Hall committee will be involved but the Parish Council will retain responsibility for any gym equipment procured.


  1. Playing Field – No substantive issues were raised.


  1. Recycling – Councillor Samantha Metcalfe reported that this issue will form part of the Parish Council objectives (Environment).


  1. IT Support – Councillor Treanor reported that the Village Hall Committee are considering procuring IT equipment which could be used by the Parish Council to display key documentation during future meetings which will reduce the amount of printing required and allow members of public to view the relevant information. Currently, there is no timescale for acquiring IT equipment.


  1. Parish Council Vacancy – Councillors agreed to meet in mid-October to interview the three prospective new Parish Councillors.


  1. Peterchurch Sports Fund – Councillor Treanor reported that in addition to the £9,186.59 recently transferred into the Parish Council bank account a second account (NS&I) has been identified which holds £1351.98 but in order to acquire the monies it will be necessary to submit two new signatories and it was RESOLVED that these should be Councillor Treanor and the Clerk. The combined total of the acquired funds (£10,538.57) will be ring fenced for the sole purpose of sports facilities in the parish.


  1. Training – It was RESOLVED that the Clerk contacts HALC to investigate the prospects of providing training to new Councillors but defer any action to book a course until the selection of a Parish Councillor in mid-October 2021.


  1. Clerk Correspondence – The clerk correspondence received this month raised the following issues:
    • A resident sought clarification on the status of a footpath close to the church and it was noted that it is privately owned and consequently no action is necessary or appropriate.
    • A resident has asked for Parish Council support in seeking the re-surfacing of parts of Long Lane (Dragons Pool to the top). It was RESOLVED that the Clerk refers the matter to the Locality Steward.
    • Correspondence has been received from the Wye Salmon Association asking that the Parish Council promotes the Citizens Science activity in the River Dore Catchment where there are high levels of phosphates.
    • A resident provided copies of correspondence with Stagecoach in which he registered concern over a recent incident where a bus driver failed to call at a scheduled stop in Broad Street, Hereford. It was RESOLVED that the Clerk writes to Stagecoach expressing the concerns of the Parish Council over this incident.
    • A resident raised concern over the poor condition of pavements throughout the parish and it was RESOLVED that the Clerk refers the issue to Balfour Beatty.
    • A resident suggested that remedial action be taken on blocked drains at the Dore bridge. It was RESOLVED that the Clerk asks the Lengthsman to undertake this work.
    • A resident drew attention to an issue in Church Road outside the Alms houses where non- residents park their cars outside residents’ homes making it difficult for agencies such as Dore transport, carers, and the emergency services to visit. It was RESOLVED that the Clerk contacts the local police asking them to intervene, as necessary.


  1. Matters for the next meeting:
    • Public consultation and action planning.
    • Usage of the Parish Council carpark


The Chairman closed the meeting at 21.20 hrs

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