Minutes 20th March 2018

Minutes of an Ordinary Meeting of Peterchurch Parish Council
held at The Peterchurch Village Hall on Tuesday 20th March 2018

No PPC/MW/118

Councillors Present
Councillor Mr P J Clarke Chairman
Councillor Ms S Murrin Vice – Chairman
Councillor Mr M J Church
Councillor Mr R Gaze
Councillor Mr D Morgan (arrived late due to prior commitment)
Councillor Mr B C Treanor

Clerk Mr M Walker

Also Present
Golden Valley North Ward Councillor Mr Philip Price and three further members of the public

The Ordinary Meeting of the Parish Council was formally opened
by the Chairman at 7.00pm
1.0 Apologies for Absence
Apologies were received and accepted from Councillor Mr L R Metcalfe and
Councillor Mrs R A Quelch
Lengthsman Mr Terry Griffiths and PCSO Fiona Witcher representatives from the Police not present

2.0 Declarations of Interest & Dispensations
2.1 To receive any Declarations of Interest in agenda items from Councillors
No Declarations of Interest were made

2.2 To consider any written applications for dispensation
There were no written requests for dispensation

3.0 Minutes
The Minutes of the Ordinary Parish Council Meeting No PPC/MW/117 held on
Tuesday 20th February 2018 at 7.00pm, were confirmed as a true record and signed by the Chairman.

4.0 To Receive Reports from:-
4.1 Ward Councillor Mr Philip Price
Ward Councillor Mr Philip Price gave an overview of the following report:-
Golden Valley North Ward report March 2018
I am writing this as the snow is thawing and hope that it goes slowly so we don’t experience floods.
Herefordshire has been hit badly by the recent snow and has created many difficulties for residents and businesses
You can see from the picture on the left that even the snow blowers were having difficulty in some low lying roads, this one in Kingstone.
I’ve no doubt that once the snow has gone we will see new potholes appearing in the roads as snow and ice always deteriorates the road surface quicker than anything.
It is very easy to report potholes at the following webpage where you can pull up the map by post code and stick a pin in exactly the right spot and explain what the problem is.
The locality Steward Mr Paul Norris follows these up to prioritise the repairs.
It is only the Dangerous Category 1 priorities that get fixed within 48 hours. Category 2 holes have at least 28 days for a fix.
https://myaccount.herefordshire.gov.uk/report-a-pothole
Just to be controversial the latest AA report into the 10 worst counties in England for the state of the roads does not include Herefordshire!
Hereford Transport Package
The consultation period for comments on the route choice options for the bypass, cycling, walking and public transport issues in Hereford continue till the 20th March
If you have a view please go the following link or from the Hereford Council website and follow the link from the home page
https://www.herefordshire.gov.uk/HTP
As the cabinet member for Infrastructure, this falls into my portfolio. Since the end of January I have been meeting with residents and homeowners along the various routes to explain the process and discuss the impact that any one route will have on them and the implications of compensation should their home be needed to deliver the preferred route.
It will be the end of June following this consultation that a preferred route will be selected and that will be subject to another round of consultation before final design and an application put forward for planning.
The purple line at the bottom of the picture is the southern Link road, which has planning consent, is funded and is currently expected to start construction in March 2019 and be completed in the autumn of the following year.
The Weeping Window at the Cathedral
Hopefully you will all know that the poppy weeping window is coming to Hereford Cathedral and be open for all from 14th March till the 29th April.
This display will only go to a handful of venues and this year will be the last.
There is expected to be a large number of visitors attracted to the county over this period and I hope you take the opportunity to visit as well.
Update on Bookers Edge Housing development – Cusop
The developers are now well on with the development of 25 houses in Cusop – Opposite Hay and Brecon farmers and just outside of the Hay on Wye boundary.
This development was passed by planning on the basis that 9 affordable homes would be delivered as part of the build and some funding in place for 106 funding. Affordable homes are often acquired by Housing associations and then let out as social housing. No housing association has wanted to take up the purchase of these homes as none of them will come forward for anything less than 10 in the rural areas. Because of this they will become available to buy as low cost market houses.
To qualify to purchase one of these houses a prospective buyer needs to register and prove that they cannot purchase a full market price house. They will then be prioritised according to their association with living relatives or connection to Cusop. If no one or not enough buyers come forward to purchase the connections move outwards into Herefordshire and only then further afield.
Currently it is expected that a two bed affordable home will be on the market for those qualifying at around £106,300 with a three bedroom at approx. £119,600, these having been discounted from full market price by 39% and 36% respectively.
This percentage discount will apply in perpetuity, which means at any future sale the price will be set by Herefordshire council strategic housing manager at the same percentage discount from the then agreed market value. The sale will have to go to a then prospective buyer that qualifies in the same way.
These types of houses are in big demand for buyers that would like to be on the property ladder rather than renting, who can’t purchase at full market price.
These houses will be available from April so please if you know anyone with connections to Cusop and Herefordshire that might like to purchase an affordable home please get in touch with either the Development manager of the site, or, Herefordshire Council Strategic Housing manager, Hayley Crane.
Regards Cllr Philip Price Golden Valley North ward Councillor Cabinet member for Infrastructure
Extra items included:-
B4348 Locks Garage – Dorstone (Mr David Phillips) – Peterchurch
Joint “Parishes Road Inspection of defects/issues” to be reported to Balfour Beatty for implementation Summer 2019
Information to be gathered by Autumn 2018
Fairfield loop road (Schools decision still awaited and in the system)
Liaise with Locality Steward Mr Paul Norris
Planning Bage refused by the Planning Inspectorate
Planning Arkenfield Water Quality an issue

4.2 West Mercia Police
PCSO Fiona Witcher representative from the Police not present see Item 11.0

4.3 Locality Steward Paul Norris
Reports emailed to Parish Councillors
Thank you letter to be sent reference “School Signs and Flashing Lights”

4.4 Update from Lengthsman Mr Terry Griffiths
Lengthsman Mr Terry Griffiths not present and no report due to no works undertaken

4.5 Update of the Data Protection Laws in 2018
Information given to all Parish Councillors which comes into force 25th May 2018
Clerk will pass on all information as and when received
Clerk booked on rescheduled (due to weather) Training Course Friday 23rd March 2018

4.6 Update Church Road Parking outside Almshouses
Letter received 19th February 2018 from Susan Scott Clerk to the Trustees of John Smith’s Charity reference Church Road Parking
Article had been included in the Peterchurch Parish Council Periodical Summer 2017
Sue to contact Royal National Institute of Blind People (RNIB)
Highways meeting to be arranged between Herefordshire Council and representatives from
Peterchurch Parish Council – Councillor Mr P J Clarke Chairman Councillor Ms S Murrin
Vice – Chairman

Meeting to discuss Parking issues in Church Road 15/03/2018 @14:00
Present Simon Hobbs – Senior Accident Investigation Engineer – Herefordshire Highways
Ray Wallace – Senior Engineer (Network Regulation) Balfour Beatty
Sue Scott – Clerk – John Smiths Charity
Councillor Paul Clarke – Chairman and Councillor Sarah Murrin – Vice Chair
The meeting was arranged to review options to resolve the on-going access problems experienced by the residents of the Alms houses.
The Meeting concluded that:-
• Although the issue had been raised with the persons involved. It would not easily be resolved as a request.
• The difficulties experienced by the residents of the Alms houses represent a safety issue for themselves and any vehicle trying to collect them whether it is Dore transport, the Ambulance service or friends. As on many occasions the vehicle has to park blocking Church Road, very close to the junction.

• Only one side of the entrance to Church Road has double yellow lines with an appropriate TRO, which is generally respected
• A commercial transport company needs to access for large vehicles to its yard, which is often obstructed by parked vehicles on the south side and close to its gates.

• The village car park is at the end of Church Road and is usually available, it can be filled by walkers cars, weddings, funerals and Hub activities.
• An interim solution has been agreed to install an H bar in front of the Alms house when the next white lining operation is in the area, hopefully in the next month or so.
• It is proposed to raise a TRO to install double yellow lines to both sides of the entrance to Church Road extending down to the Alms houses. Single yellow lines to the south side from the double lines to the car park entrance and to the north side at the entrance to the Transport yard. (Subject to survey and Highways approval)
It was suggested that requesting assistance from the Police and Crime Commissioner could be helpful in obtaining funding of £3000 to £5000 to expedite a TRO, as it could be many years before any action occurred to develop the proposed TRO and put the process in place without the additional funding.
Ray Wallace will forward us a TRO pack to enable us to move forward if council think it appropriate.
Both Mr Hobbs and Mr Wallace recognised the issues and considered lining to be the only option long term, I would like to thank them for their input which was very constructive.
Prepared by Paul Clarke

Parish Council agreed to send letter as prepared by Councillor Paul Clarke – Chairman
Proposed by Councillor Ms S Murrin Vice – Chairman and Seconded by Councillor Mr B C Treanor and unanimously agreed by the Parish Council

John Smiths Charity Twyn Coed Wood, Park Farm Forestry, Management Plan information provided by Charity Clerk Sue Scott

5.0 Public Question Time
Designated maximum period of 10 minutes for public questions to the Parish Council
Letter received and read out by a resident of Peterchurch reference Contingency plans in the event of snow
6.0 Financial Report
6.1 To receive confirmation of receipts
No receipts received

6.2 Invoices for Payment
West Mercia Energy Invoice No 1467018 Electricity 01/01/2018-31/01/2018 £10.54
*Joint Cheque 000998
West Mercia Energy Invoice No 1468502 Electricity 01/01/2018-31/01/2018 £45.59
*Joint Cheque 000998
Peterchurch Village Hall Invoice No 82 £20.00
Tuesday 20th February 2018
Cheque 000999
Malcolm Walker Edit Print Distribute Community Governance Review Newsletter £656.68
Invoice No 580
Cheque 001000
BT Payphones Sponsored Kiosk Invoice No GB2626/1803/1 £360.00
Cheque 001001
Malcolm Walker Stationery & Consumables 2018 £189.35
Cheque 001002
Clerk’s Salary March 2018 Gross £618.34
Vehicle expenses £17.55
Postage £5.04
TAX £116.80 NIC £0.00
Nett Salary £524.13
Cheque 001003

HMR&C 4th Quarter Payment January February March £350.00
Cheque 001004

6.3 To receive bank balances confirmation and account reconciliations
Bank Balances as per Statements
@ 2nd March 2018 Lloyds Treasurers Account £5,255.05
Bank Statement No 31
Bank Reconciliation to agree with Bank Statement signed
dated 20/03/2018 £5,255.05

@ 2nd March 2018 Lloyds Business Bank Instant Access Account £18,443.68
Bank Statement No 24
Bank Reconciliation to agree with Bank Statement signed
dated 20/03/2018 £18,443.68

All financial transactions unanimously approved

Finance Meeting to be arranged for Friday 13th April 2018 7.00pm Peterchurch Village Hall

6.4 Contribution towards Purchase of Defibrillator Replacement Pads
Medisol dated 24/01/2018/ Invoice No 1084763 £42.00
Cardiac Science Powerheart G3 Adult Electrode Pads
Peterchurch Day Centre kindly paid £15.00 towards the cost of the new pads

7.0 Peterchurch Highway, Footway & Playground Issues Update
7.1 Vehicle Activated Signage To receive report reference re-calibration
Councillor Mr P J Clarke Chairman and Clerk to liaise reference computer programme
Agenda Item for the next full Parish Council meeting

7.2 Parish Council’s Street Lights Update reference adoption
Letter dated 23rd January 2018 had been sent to Mr Clive Hall Herefordshire Council and
acknowledgement received
Reply awaited
Agenda Item for the next full Parish Council meeting

7.3 Kissing Gate (adjacent to Police Station) To agree action with regards to repairs
Councillor Mr L R Metcalfe to obtain quotation
Side fence/rails required
No further information as yet
Agenda Item for the next full Parish Council meeting

7.4 Clarification of outstanding TROs Information obtained to date
Letter dated 16th February 2018 had been sent to Mr Richard Ball Herefordshire Council
Reply awaited
Agenda Item for the next full Parish Council meeting

7.5 Playground Issues To agree action if required
Playground Annual Inspection has been arranged
Car Park Rails damaged Clerk to obtain quotation to reinstate/remove
Damaged Car Park Sign to be removed

7.6 Snow Clearance Damage One post dislodged and another bent
Clerk to obtain quotation for reinstatement from Terry Griffiths

8.0 Peterchurch War Memorial
Clerk to provide update with regards to renovation Grant Application
The pre-application had been submitted for 75% of the total cost of refurbishment and further
information had been submitted by the Clerk, Stage 2 completed. Reply awaited

16th March 2018 more information and new photographs requested
17th March 2018 email sent to War Memorial Trust
“Dear Katherine, As requested attached section 7 signed (as attached with my submission of 2nd March 2018) also photographs taken today 17th March 2018, please do not hesitate to contact me should you require any further information Best Regards Malcolm Walker Clerk to Peterchurch Parish Council”
Agenda Item for the next full Parish Council meeting

9.0 Community Governance Review
Review Consultation collection boxes had been collected from the Post Office & Stores, Peterchurch Village Hall with the box at the doctors surgery due to be collected the next day.
Clerk to submit all forms to Herefordshire Council

10.0 Planning Applications
10.1 Application No 180492 Teazle Barn Newhouse Farm Wern Hir Long Lane Peterchurch HR2 0TE
To install an all-weather riding arena 60m x 20m next to existing stable block in a field
already classed as equestrian use
Resolved:- Unanimously to support the application as presented.

10.2 Relocation of the Peterchurch Communications Installation Poston Lodge Farm Vowchurch
HR2 0RJ Prior notice of a planning application
Letter to proposed applicant :- Parish Council have no objection to proposals as presented however noted that the new antenna should be operational prior to the old unit being switched off and that other service providers should have access to the mast

Not an Agenda Item
Application No 180690 Little Brook Peterchurch Hereford HR2 0SF
Description Demolition of existing side entrance Proposed single storey side extension
Application Type Full Householder
No objections raised

11.0 For Information Only Sheet
Sheet to include update on previous action points and a list of correspondence received
Planning Information
11th July 2017 Application No 172543
Land to the south of Closure Place, Peterchurch Hereford
Site for residential development and associated works
Application Type Outline
Still Valid
7th December 2017 Application No 174392
Track leading to West Lawn Cottage, Dorstone Hereford
Improvements to existing road leading to West Lawn Cottage
Application Type Planning Permission
Still Valid
8th February 2018 Application No 180180
Hinton Cottage Peterchurch Hereford
Proposed demolition of existing porch and rear store room
Reconstruction of roof in asymmetric pitch, modify door aperture
to form window and construct two storey rear extension.
Removal of existing bay windows and replace all existing windows
Application Type Full Householder
Still Valid
Correspondence
27th February 2018 Balfour Beatty Herefordshire Council
Public Path Diversion Order Highways Act 1980, Section 119
Public Footpath PR8 (Part) Peterchurch
Public Notice of Making Explanatory Statement Order & Order Plan 13th Feb 2018

February 2018 Balfour Beatty Herefordshire Council
P3 Parish Path Partnership & Parish Employed Lengthsman
Peterchurch Parish Annual Maintenance Plan 2018-2019
Submitted by email 25th February 2018
Peterchurch Parish Council’s objective to:
To instruct the Parish Council’s Lengthsman on a reactive basis only,
in line with permissible activities on C & B class roads within the Peterchurch
Parish Council area
Lengthsman duties – As instructed by the Parish Council Budget £780.00

6th March 2018 ElanCity
Letter and leaflet “The Evolis Radar Speed Sign”
March 2018 Golden Valley Safer Neighbourhood Team (SNT) Newsletter
Your team, based at Peterchurch
PC 164 Roger Bradley 07976 938 755 roger.bradley@westmercia.pnn.police.uk
PCSO 6173 Fiona Witcher 07773 054582 fiona.witcher@westmercia.pnn.police.uk
PCSO 6378 Pete Knight 07773 053919 peter.knight@westmercia.pnn.police.uk
Crime Trends 1st – 28th February 2018
An HGV parked in a layby on the A465 near Pontrilas had 400 litres of diesel stolen from its fuel tank overnight on Wednesday 31st January / Thursday 1st February Incident ref 58s 010218
Between 3pm on Friday 2nd and 10.30am on Saturday 3rd February, a shed next to an annexe in
Abbeydore was entered and two Husqvana chainsaws and a disc cutter were stolen. No forced entry was made Incident ref 399s 030218
A house in Middlewood near Clifford was broken into between 9.30am and 12.30pm on Wed 7th February.
Entry was forced to the rear door using a spade, and several locked internal doors were also forced open and an untidy search of the premises was made but it doesn’t appear anything was taken Incident ref 264s 070218
A house in Pontrilas was also broken into on the 7th February, this happened between 3.30-4.00pm.
Entry was gained by breaking a small window at the rear of the property, a quantity of cash was stolen. This is believed to be linked to the burglary at Middlewood Incident ref 456s 070218
A workshop next to a property also in Middlewood was entered sometime between Saturday 3rd and
Wed 7th February and two Stihl chainsaws and two Stihl hedge cutters were stolen Incident ref 433s 070218
A shed at an isolated property in Bredwardine was entered sometime between Friday 2nd and
Saturday 10th February and a Stihl chainsaw was stolen Incident ref 343s 100218
A Stihl chainsaw was stolen from a truck belonging to a worker at a property in Ewyas Harold between 10.00 and 10.15am on Friday 23rd February Incident ref 380s 230218
A tractor parked in woodland in Dulas had several parts stolen from it sometime between 2pm on
Sunday 18th and 4pm on Friday 23rd February Incident ref 620s 230218
A shed in the garden of a property in Archenfield was broken into between Tuesday 20th and
Saturday 24th February, a Husqvana chainsaw and an Echo strimmer were stolen Incident ref 260s 260218
If you have any information regarding any of the above crimes you can contact police on 101, in an emergency please dial 999.
Please be aware that any information provided within this letter is to inform you of incidents of note and to request possible assistance. We do not want to worry you in anyway.
Any incidents stated are infrequent and spread about a wide area, and are over a whole month.
Herefordshire is a safe place to live!
Mot reminder A useful piece of information sent in by one of our readers you can get a reminder by text or
e-mail from DVLA reminding you when your vehicle MOT is due just follow this link
www.gov.uk/mot-reminder
Arrests of Note 33yr old male from Kingstone was arrested for causing criminal damage and then charged and bailed to court.
28yr old male from Eaton Bishop was arrested for harassment and breaching a restraining order. He was charged and will appear before the courts.
17yr old Clehonger male was arrested twice this months for offences of burglary and drug possession and was charged and bailed to court.

65yr old male from Bredwardine was arrested on suspicion of assault and released on police conditional bail.
41yr old male from Kingstone was arrested on suspicion of assault and later released without charge.
23yr old female from Michaelchurch Escley was arrested on suspicion of dangerous driving and later released on police bail.
Meet the Team Below are some of the venues where we’ll be in March if you’d like to come and have a chat.
Tuesday 27th March – Cusop Co-op car park with the Mobile Police Station 3.00 – 4.00 pm
Wed 28th March – Madley recreation ground car park with the mobile police station between 3.00-4.00pm
Whilst we will make every effort to be at these events as advertised, there may occasionally be operational reasons why we cannot be there, we’re sure you will understand if this happens.
Scam news Just to make you aware that people are still getting calls from ‘BT’ telling them they are having issues with their internet and that the caller is there to help – please ignore these calls as it is a scam. This is from one of our readers in Ewyas Harold.
“Just to advise you I had another call from Steve Smith (Indian accent) this afternoon, wanting to fix my internet. He rang from a mobile number, when I tried to call it back it went to 02 answer phone 07793 741752. Very convincing in saying he needed to help”
Wifi security Advice on Wifi security at home and in public
Q. Is my Wifi secure?
A. Ask your internet service provider (ISP) if your Wifi service is secure. Most ISPs will send (or install) your home router with security settings enabled, but check with them if you aren’t sure. If your
Wifi isn’t secure your ISP will be able to tell you how to set this up as every router is different.
Q. Is my Wifi ‘key’ safe?
A. Keep your Wifi security key out of sight and be careful who you share this with. Your Wifi key is usually recorded on a card or label on the back of your router and will be a combination of letters and numbers. WPA2 is currently the best option for Wifi security so use this if you have a choice. Higher levels of Wifi security are available but might not be compatible with some older devices.
Q. Who can access my Wifi and use my broadband? Is it being used by someone living or sitting nearby to view illegal content?
A. If possible, change the default password on your internet router. This is programmed at the factory and some companies have a single default password for all their devices. An attacker only needs to know this information to access your home network.
Check your internet bills for reasonable usage in line with what you are doing. If your bills unexpectedly increase then this may be an indication that your Wifi is being misused. Change your Wifi security key to stop this happening.
Q. Is someone using my ‘Bluetooth (Opens in a new window)’ service to access my mobile device?
A. This may result in your device behaving unexpectedly or erratically. Ensure you switch off your
Bluetooth on your device when it is not in use and install an anti-virus or mobile security App from a trusted app store.
Q. Is someone ‘listening’ into my internet use in public restaurants and shops?
A. Avoid internet banking / transmission of sensitive information using public Wifi hotspots (restaurants, shops, etc). You can never be sure if your connection is being eavesdropped by someone else and you don’t want to give away your sensitive information.
Q. Who is gathering my internet use habits?
A. The providers of many public Wifi hotspots will often ask for some personal information before allowing you access. This information can be used for marketing purposes or shared with other companies. Your browsing activities may also be monitored so you can be targeted with advertising.
If you do not agree to your information being monitored or used in this way then you may be unable to use the hotspot.
How to Contact Us 101 to talk to your local SNT or report a crime goldenvalley.snt@westmercia.pnn.police.uk
www.westmercia.police.uk @GValleyCops
Only call 999 in an emergency, when a crime is in progress or life is in danger.

March 2018 Letter of thanks sent to Mr John Buck reference co-operation with Balfour Beatty

Peterchurch Play Area Weekly Inspection Report from Councillor Ms S Murrin Vice – Chairman
dated 12th March 2018
Generally tidy

12.0 Matters Relayed to the Clerk for Agenda of the next meeting
VAS Computer Programme
Street Lights
Kissing Gate
TROs
War Memorial

13.0 Confirmation of the Next Meeting Date, Time and Venue
The next meeting will be the Ordinary Parish Meeting and is to be held on Tuesday 17th April 2018 in the Peterchurch Village Hall and is to commence at 7.00pm
NB Finance Working Group Meeting to be held on Friday 13th April 2018 at 7.00pm
in the Peterchurch Village Hall

Meeting declared closed at 8.50pm