Minutes – 20th July 2021

Minutes of a Parish Council Meeting PPC/MH/159 held in the village hall on

Tuesday 20 July 2021 at 19.00 hrs.



Councillors David Morgan, Brendan Treanor, Anna Coda, John Burgess, Johnny Scrimgeour, Robert Metcalfe, Samantha Metcalfe and Emma Thacker-Vuts.


In attendance…. Allan Gibbs (Footpath Officer), Greg Warwick (Footpath Officer), PC Jeff Rouse, Mark Hearne (Parish Clerk) and three residents.


  1. Apologies for absence – None.


  1. Declarations of interest & written dispensation requests – None


  1. Minutes of previous meetings held on 22 June 2021. It was RESOLVED to adopt the minutes as a true record, and these were signed by the Chairman.


  1. To Review Resolutions reached at the meeting of the 22nd June 2021. The Clerk provided a brief update on the resolutions from the previous meeting.


  1. Open session
    • To receive a report from West Mercia Police – In his report PC Rouse raised the following issues:
      • Increased incidents of quad bike theft in the area.
      • Courier fraud is a problem especially for vulnerable people. Incidents of this type should be reported.
      • Speed checks are routinely undertaken in the village especially close to Hawthorn Rise.
      • People should be encouraged to sign up to “Neighbourhood Matters.”
      • A replacement for PCSO Fiona Witcher will be appointed in due course.
    • To receive a report from the Ward Councillor – Ward Councillor Hewitt was unable to attend the meeting
    • To receive views from local residents on parish matters – The following issues were raised:
      • A resident thanked the Clerk for providing an update on the current status of the planning permission relating to the old petrol station.


  1. Footpaths – The report produced by both Footpaths Officers had already been circulated to Councillors. There was a brief discussion on a footpath adjacent to the Urishay Road where some debris has been left following some routine maintenance. Greg Warwick agreed to visit the site to assess the situation. It was suggested that the PROW network will benefit from walking the footpaths and this should be encouraged. There was also discussion on the benefit of producing a booklet/information that illustrates the footpaths in the parish both in terms of length and gradient. It was RESOLVED to add this to the Parish Council objectives.


  1. PlanningTo comment on applications to be determined by Herefordshire Council.
    • Planning Consultation 212407 – Land at Whitehall, Chapel Lane, Peterchurch. Proposed demolition of an existing derelict outbuilding and the construction of a similar new outbuilding close to the same location, for family use and occasional use as a small holiday let. Councillors observed that the proposed new dwelling is larger than the existing building. It was also noted that the dwelling will lie outside the designated settlement boundary. The impact on the immediate landscape was raised as a matter of concern plus the predicted increase in traffic, especially during construction, using the adjacent road which is considered unsuitable for this purpose. For these reasons, Councillors objected to the proposals set out in the planning application. It was RESOLVED that the Clerk notifies the LPA accordingly.
  2. Finance
    • The current bank balances are:
      • Business Bank Instant account … £59,482.73
      • Treasurers Account … £3,371.23
    • It was RESOLVED to make the following payments:
      • Clerk’s salary (June 2021) in accordance with his employment contract.
      • PAYE (June 2021) – £137.20.
    • Retrospective Payments – Councillors retrospectively approved payments made in April and May 2020 (see attached).
    • New Noticeboard – Councillor Scrimgeour reported that the delivery of the new noticeboard is due shortly and payment (£2587.28) was approved.
  3. Highways
    • Councillor Emma Thacker-Vuts commented that the report and invoice following the speed survey is expected shortly adding that the PRSAG recently met with Mr Clive Hall who is positive about the plans for the parish. Mr Hall suggested that work to develop a theme for the heart of the village would pay dividends and he is content to make a site visit in the future. Councillor Coda questioned the positioning of the speed survey in one location in the village suggesting as it is close to the 30 mph sign it may lead to distorted results. Councillor Scrimgeour reminded the meeting the funds are available from the Police and Crime Commissioner’s (PCC)office for traffic calming measures, and it was agreed that the Parish Council should seek funds from the PCC and other multiple agencies.


  1. Future Parish Council Objectives – Councillor Scrimgeour reported there is little to report this month with feedback required from the groups looking at the objectives for Traffic and the Environment.


  1. Playing Field – Following the previous Parish Council meeting a resident has offered to remove the weeds without the use of pesticide an offer which has been accepted by Councillors. There was discussion on land at the far end of the playing field which suffers from drainage issues, and it was agreed that, with some work, it could be put to some use which will benefit the community and it was agreed to canvass the views of residents.


  1. Summer Newsletter – The Clerk advised Councillors that the correct version of the newsletter will be circulated immediately after the meeting and any suggested amendments should be forwarded by the end of July 2021. Councillors approved the cost of printing and distributing the newsletter.


  1. Deer Signs – It was noted that there seemed to be greater numbers of deer in the parish, and it was RESOLVED that the Clerk checks with Balfour Beatty who is responsible for erecting signage on B roads and report back to the Parish Council.


  1. Recycling – Councillor Samantha Metcalfe reported that she is continuing to pursue this possibility and agreed to provide a fuller update at the meeting in September 2021 adding that the objective is to identify a suitable location.


  1. IT Support – Following discussion, Councillors agreed to explore how IT could be utilized to support the Parish Council meetings by displaying relevant documentation via a projector or on a television linked to a laptop. Also, subject to the Clerk confirming the legitimacy of hybrid Parish Council meetings it was agreed that using Zoom may facilitate greater attendance from residents who may struggle to attend a physical meeting in the village hall.


  1. Clerk Correspondence – Two pieces of clerk correspondence were received this month which raised the following issues:


  • Concerns were raised that regular customers were prevented from using the Stagecoach Service T14 (16.33hrs) from Hereford as this service is designated a “college bus” for students only. This arrangement has caused inconvenience to other passengers. It was RESOLVED that the Clerk writes to Stagecoach asking that this practice be stopped forthwith and also invite Ward Councillor Hewitt to lend her support in rectifying the situation.
  • Balfour Beatty have asked for the precise locations of the proposed “Unsuitable for HGVs” signage on the U75410. The Chairman agreed to supply this information using the “WhatThreeWords” app to Balfour Beatty via the Clerk.


A motion was passed to exclude members of the public from the following confidential items


  1. The Appointment of a new Parish Councillor – Following discussion, it was RESOLVED that the vacant Parish Council should be formally offered to Mrs Holley Irvine.


  1. The Provision of Additional Car Parking in the Village – It was reported that there may be a possibility of utilising part of a development site for additional car parking and it was RESOLVED that the Chairman contacts the landowner to establish whether this is a possibility.


The Chairman closed the meeting at 20.55 hrs


SIGNED ……………………………………   DATE ………………………….






Clerk’s salary (April 20)                                   £466.84

PAYE (April 20)                                                £116.60

Clerk’s travel expenses                                   £10.80

Printing of Covid 19 leaflets                           £242.42

Covid 19 postage                                            £591.50

Covid 19 stationery                                         £36.50

Stationery                                                        £21.50

Postage                                                           £7.32

Royal Mail Licence                                          £119.40

Village Hall                                                      £20.00

Clerk’s salary (May 20)                                   £466.84

PAYE (May 20)                                                £116.60

Postage                                                           £7.80

Eyelid Website                                                £100.00

Zoom subscription                                          £28.78

Countrywide                                                    £223.99

Zurich Municipal                                             £470.13

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