Minutes 20th April 2016

Minutes of an Ordinary Meeting of Peterchurch Parish Council
held at The Peterchurch Village Centre on Wednesday 20th April 2016

No PPC/MW/097
Councillors Present
Councillor Mr P J Clarke Chairman
Councillor Mr M J Church Vice – Chairman
Councillor Mr R Gaze
Councillor Mr L R Metcalfe
Councillor Mr D Morgan
Councillor Ms S Murrin
Councillor Mr B C Treanor

Clerk Mr M Walker

Also Present
Ward Councillor Mr Philip Price and six further members of the public

The Ordinary Meeting of the Parish Council was formally opened
by the Chairman at 7.00pm
1.0 Apologies for Absence
Apologies were received and accepted from Councillor Mrs R A Quelch (due to a broken leg)
Lengthsman Mr Terry Griffiths not present
PCSO Lucy Morris from the Golden Valley Safer Neighbourhood Team not present

2.0 Declarations of Interest & Dispensations
2.1 To receive any declarations of interest in agenda items from Councillors
No Declarations of interest were received

2.2 To consider any written applications for dispensation
There were no written requests for dispensation

3.0 Minutes
The Minutes of the Ordinary Parish Council Meeting No PPC/MW/096 held on Tuesday 15th March 2016 at 7.00pm were unanimously confirmed as a true record and signed by the Chairman.

4.0 To Receive Reports from:-
4.1 Ward Councillor Mr Philip Price
Mr Philip Price reported on the following:-
Community Infrastructure Levy (CIL) discussion
Consultation started, Ward members were briefed by the Herefordshire Council consultants as to the systems and assumption models that have been used to identify rates that could be charged under the CIL changes. The county has been zoned {Peterchurch is included in Kington and West Hereford area} and very specific information has gone into identifying house prices and costs of building across the county.
Local Transport Plan (LTP) had been approved last week
South Wye Link Road Planning Committee meeting to be held on 6th June 2016
City Centre Link Road has been started, which should open next summer
Two planning appeals have been granted, Ledbury and Leintwardine, due to Herefordshire
Council not having a five year supply of housing

4.2 West Mercia Police
PCSO Lucy Morris not present see Item 12.0
Speed checks, with a data collection box apparently had not taken place, only an Officer with a Speed Gun in a very conspicuous vehicle.
Checks took place during the middle of the day
“Peterchurch 12.4.16 at 2pm by police station – 40 cars monitored, 1 in excess 30mph, driver
spoken to and warned. Average speed 29mph.
15.4.16 at 9.45am by Lewis Way – 50 cars monitored, 3 drivers spoken to due to speed in
excess of 30mph ( all of whom live in the village!) Average speed 26mph.”
Clerk instructed to write to the Police Commissioner stating that between the hours of
7.00am – 9.00am and 4.00pm – 6.00pm would have been preferably and was there actually a data collection box installed, if so could the Parish council have the detailed results.

4.3 Lengthsman’s Report
Lengthsman Mr. Terry Griffiths not present but report sent by email
“Highway Drainage Maintenance
We have completed the work requested on U75410 near the junction with the U75409.
This road culvert has had some repair work done in the past as the original stone built culvert seems to have been sealed off at the west side probably due to it collapsing under the weight of traffic passing over it.
The replacement pipe culvert which has been placed alongside was partly filled with silt which reduced the capacity in turn slowing the flow causing the build-up of debris and mud and the eventual failure of the culvert.
We were able to remove most of this silt with the jetter after we had cleared about 15m of the area of the stream in front of the headwall on the west of the road.
This part of the job required us to enter the field and as we had no knowledge of where to contact the landowner to attain permission for access we were obliged to proceed without that permission in order to get the job done.
Please accept and pass on our apologies if we caused offence or annoyance to the landowner.
As to the number of motorist we held up that day all we can say that on a narrow single carriageway with no parking areas in the near vicinity any delays caused come under the heading “it’s the way it is”.
While we were in the area we found another road culvert at Cym Farm entrance which was near to spilling water on the road and was on our list of logged defects so we carried out clearance work on this culvert as well.
Routine road maintenance
On request we carried out maintenance work on the roadside drainage system on the B4348 north of Peterchurch which we found (with difficulty) in a sadly neglected condition which clearly contributed to the flooding of the road in the first place and certainly was the cause of standing water on the road long after the rains stopped.
General Work
We have sourced and ordered the materials needed for the installation of the notice board and are awaiting the availability of underground services maps before we start excavations.
We have been tasked and will shortly carry out a one off cut of the grass in the play area.
I trust that the members of the Parish Council will accept this report in my absence.
Terry Griffiths Acting Parish Lengthsman Peterchurch Parish Council”

Empty lager cans found on the recreation ground, to be reported to the Police
Investigate Waste Licence

4.4 Update from Parish Footpaths Officer Ms S Murrin
No issues at present had been reported
Public Bridleway from Long Lane No PR33A which is known locally as Pudding Lane which has being the subject of surface water issues which created a very muddy PRoW. Cllr Mr. David Morgan had caused to have this area cleared as well as creating a piped draining system at no cost to the parish

VO33 stile at the bottom of Poston Mill opposite the Bus Stop to be reported as URGENT using the Herefordshire Council reporting system
If used risk of falling backwards on to the road

Herefordshire Heritage Access Group (HHAG) Unrecorded Ways Project
Parish Research Workshop Herefordshire Archive and Records Centre 14 00 April 18th
14 00 Introductions
Chair Cllr Jenny Bartlett Herefordshire LAF
14 05 Objectives
Duncan D Green: Chairman HHAG Chairman Dinedor PC
LAF Representative
14 30 The Claim Process
Michael Mable Definitive Map Officer
15 15 Break
15 20 Example Local Claim
Heather Hurley Local Author and Historian
Friends of Herefordshire Archives
Ross Civic Society
16 00 View Typical Documents in HARC
16 30 Questions, Review and What Next?
Chair Cllr Jenny Bartlett
16 45 Close

Councillor Mr P J Clarke Chairman had attended the Unrecorded Ways Project (see above)
“Basically if we wish to, we need to make a claim before 2026 to register to change existing uses or identify a lost path / path used but not identified.
It appears that a mass of information needs to be gathered by a team hence the early warning and some claims have been in place and not actioned for 15 – 25 years but some if landowners agree can be dealt with very quickly.”
Agenda item for the next full Parish Council meeting

5.0 Public Question Time
Designated period of 10 minutes to accommodate members of the public who may wish to either raise any issues or ask the Parish Council questions
A member of the public asked about speeding issues in the parish reference static data collection box – See Item 4.2
A member of the public asked about a Bus Shelter at Crossways Stockley Hill
A Bus Shelter Survey had taken place in April 2011 but had not included Stockley Hill
Linzy Outtrim to be contacted about ground opposite Bus Stop at Crossways for an alighting area

For information “Extract from Minutes of Tuesday 21st June 2011 No PPC/MW/044
Bus Shelter Survey
There were three proposed locations all of which were for Hereford bound traffic
1) At Crossways (near the notice board)
2) Outside the Community Centre
3) Near The Nags Head
Each questionnaire asked if bus shelters were required
Those who said yes were then asked to prioritise the three possible locations
There were 500 leaflets distributed, that is one for each household
There were a total of 83 responses
3 of which said NO
50% of the yes votes put Crossways as their first choice
42.5% of the yes votes put the Community Centre as their first choice
7.5% of the yes votes put The Nags Head as their first choice

The Parish Council now have a number of options one of these might be to conduct a feasibility study to ascertain the amount of people using the site identified as being most requested, with this information the size and type required could then be included in the costing of the project.
This could then become part of the Parish Council’s 2013-2014 budget for consideration later this year.
The Clerk was instructed to write a letter to the Stage Coach Bus Company including the results from the survey and asking if a Bus Shelter could be provided.
Extract Wednesday 27th July 2011 No PPC/MW/045
Bus Shelter Survey
The Parish Council decided to defer agreeing to a Working Group to conduct the survey of Bus Stop usage until a response had been received from Stagecoach South Wales who are the main service and provides in particular the number 39 Bus Hereford to Brecon.
Extract Tuesday 20th September 2011 No PPC/MW/046
Email received from Stagecoach in South Wales, Reference Bus Survey, stating the letter had been forwarded to the relevant department for a response.
Extract Tuesday 13th December 2011 No PPC/MW/049
Bus Shelter at Crossways
The Parish Council Resolved that a letter should be sent to Mr. Paul Williamson at Hereford Council Public Transport Department formally requesting a Bus Shelter, as part of the school access project, in response to the survey which the Parish Council had carried out previously.
Extract Tuesday 17th January 2012 No PPC/MW/050
Letter sent to Mr. Paul Williamson at Herefordshire Council Public Transport Department formally requesting a Bus Shelter, as part of the school access project and in response to the survey which the Parish Council had carried out previously.”

6.0 Financial Report
6.1 Bank Balances as per Statements
@ 4th April 2016 Lloyds Treasurers Account £2,276.59
End of year balance 31st March 2016 £2,436.39 to agree with bank statement No 9
@ 1st April 2016 Lloyds Deposit Account £23,623.67

6.2 Receipts
HM Revenues and Customs
VAT Claim 01/04/2015-31/03/2016 £2,146.00
4th Quarter Lengthsman Grant PCC 16/03/31 BACS £1,586.00
Herefordshire Council BACS Remittance Advice 1st Part Precept £9,330.00
Transparency Grant awarded by NALC – HALC cheque £1,140.00

6.3 Invoices for Payment
Terry Griffiths Contracts Lengthsman Work TGC1558
Cheque 000791 £540.00
Terry Griffiths Contracts Lengthsman Work TGC1547
Cheque 000792 £330.00
Terry Griffiths Contracts Lengthsman Work TGC1546
Cheque 000793 £60.00
Terry Griffiths Contracts Lengthsman Work TGC1583
Cheque 000794 £48.00
Peterchurch Village Centre Invoice No 34
Cheque 000795 £40.00
Wordpress.com Domain Name peterchurchparishcouncil.org
(Reimbursement Clerk paid by personal credit card)
Cheque 000796 £22.00
Npower Invoice LGUXJRLJ street lamp electricity

Cheque 000797 £165.75
Npower Invoice LGUXJRPX climate levy
Cheque 000798 £17.18
{Invoices from 01/01/2012 – 31/12/2015 and
Credit Notes from 01/01/2012 – 31/06/2015 VAT adjustment of £0.36 pence}
Clerk’s Salary April 2016 Gross £528.80
Vehicle expenses £11.70
Postage £3.79
TAX £105.60 NIC £0.00
Cheque 000799

All payments were Unanimously approved

6.4 To agree date of Finance Group Meeting to consider
31st March 2016 year ending accounts
Meeting arranged for Thursday 21st April 2016 7.30pm at The Peterchurch Village Centre
Finance Working Group to attend with the Parish Clerk

7.0 Neighbourhood Development Plan
To consider any further amendments to Draft Plan before submission for Regulation 16 Consultation
Updated copy of the Neighbourhood Development Plan for Councillor Mr B C Treanor NDP Chairman

8.0 Lengthsman(s) & P3 Contractor Appointment
To receive recommendations from working group and consider appointment of Lengthsman(s) & P3 contractor for 2016-2017
No correspondence received from Mr Mark Price
Another applicant Mr Tim Newton registered an interest
Councillor Mr P J Clarke Chairman, Councillor Mr D Morgan, Councillor Ms S Murrin and
Clerk Mr M Walker to attend Working Group meeting, to be arranged.
Parish Lengthsman and Parish Paths Partnership (P3) Scheme not as yet assigned
Wellbrook Manor problems (ditch work) – Councillor Mr P J Clarke Chairman and Clerk Mr M Walker to investigate
Report to the next full Parish Council meeting

9.0 Parish Notice Board
To agree installation and location of new notice board at the Northern end of the village
Close to The Nags Head Bus Stop
Licence still needed – Linzy Outtrim Locality Steward to be contacted again
Planters and plants/bulbs
Licence still needed – Linzy Outtrim Locality Steward to be contacted again
Letter to The Gardening Club thanking them for the generous offer of a donation

10.0 Roads, Street Lighting, Footpaths & Playground
To receive information reference Speed Indicator Devices, also other parish reports requiring action
Speed Indication Devices (SIDs)
The Parish Council resolved to put SIDs on hold at the moment and wait for the results of the
Traffic Survey – information still awaited

Balfour Beatty has removed Parish Council owned Waste Bin, taken from telegraph pole in Closure Place opposite The Doctors Surgery
Photographs of bins at other locations required

Playground Report 04/04/2016 received from Councillor Mr. P. J. Clarke Chairman
1 unit out of action awaiting bolts
Bin removed
Some cans and bottles on floor / logs need trimming
Watch litter / Grass needs attention
Playground Report 14/04/2016 received from Councillor Mr. P. J. Clarke Chairman
1 unit still awaiting bolts
Logs trimmed VG
Litter / lager cans
Grass first cut ok

11.0 Planning Application for Consideration
11.1 Planning Application 160577 Land at Dorefield House, Crossways, Peterchurch, Herefordshire
Erection of one dwelling and garage Planning Permission
“The Parish Council considered application No 160577 Land at Dorefield House Peterchurch Herefordshire at their meeting held on the 20th April 2016.
Resolved by majority to recommend refusal for the following reasons:-
When permission was granted in 2000 for the access onto the B4348, it is understood that permission was given on the bases of this would give access to and from the existing properties during flood condition which then as now can make the access onto the C1195 Crossways to Fairfield School road impassable.
It would appear that if this application was to be approved the proposed development would abate the reason for this access as the original beneficiary would become isolated.
The use of this access onto the B4348 on a regular bases would create a further danger to this part of the B4348 due to it being close to a crossroads which itself causes considerable concern due to serious visibility issues, the area is also a drop off and pickup point for children attending Fairfield School, therefor the Parish Council consider that anything which makes this situation even more dangerous should be refused.
The proposed development would also cause significant harm to the privacy of the existing properties by virtue of the proposed dwelling’s proximity to those properties and would result in the overdevelopment of the site.”

11.2 Planning Application 160971 Fincham, Peterchurch, Herefordshire HR2 0SS
Proposed first floor extension Full Householder
“Peterchurch Parish Council considered at their meeting held on the 20th April 2016 planning
application No 160971 Fincham HR2 0SS
Resolved unanimously to support the application”

12.0 For Information Only Sheet
Sheet to include update on previous action points and a list of correspondence received

Planning Applications Update
9th February 2016 Application No 160104
Woodmans Cottage, Peterchurch, Hereford HR2 0ST
Demolish existing porch to side of property and replace with single storey open fronted, single pitch porch. Erection of single storey, open-fronted, open-sided, single pitch car port to side of garage
Planning Permission Granted 10th March 2016

12th February 2016 Application No 160364
Land at 13 Crossways, Peterchurch, Herefordshire HR2 0TG
Proposed erection of dwelling
Application Still Valid

Notice of Registrable Interests Form completed and submitted to Monitoring Officer
for Councillor Mr Lionel Robert Metcalfe

Herefordshire Council Report a pothole
HA1 Street Lamp, Lewis Way reported 10/04/2016
{Letter to be sent to the Chief Executive of Herefordshire Housing reference above item}

April 2016 Herefordshire Council
Preliminary Draft Schedule of proposed rates for the Community Infrastructure Levy
(CIL) full information can be found at www.herefordshire.gov.uk/cilconsultation

1st April 2016 and 8th April 2016 from Linzy Outtrim Full report on information sheet

5th April 2016 Golden Valley Safer Neighbourhood Team (SNT) Briefing 20th March-5th April 2016
Full report on information sheet
6th April 2016
Annual Report to the Golden Valley Parish Councils from Peterchurch Police Station – April 2016
Full report on information sheet
Herefordshire Council reply sent to Jesse Norman MP reference “Is Herefordshire Council Fit for

12th February 2016 Application No 160364
Land at 13 Crossways, Peterchurch, Herefordshire HR2 0TG
Proposed erection of dwelling
Application Refused 18th March 2016

Email received 19th April 2016 from Claire Griffiths Scout Leader asking to hold a BBQ on the
Recreation Ground 14th May 2016. Permission granted by The Parish Council.

Caravan since the end of February 2016

Large gates commercial premises investigation ongoing
Fence encroaching on both neighbours properties
6 foot double gates open onto the pavement and into the road
Parking on the road
Report to Enforcement Officer Herefordshire Council – Objections

Tree planting had now taken place at Penllan

13.0 Matters Relayed to the Clerk for Agenda of the Next Meeting
Un-recorded Public Rights of Way
Wellbrook Manor Issues Report
Safer Road Partnership Representative to Annual Meeting
Notice Board Siting
Lengthsman(s) Appointment
Hedge planted on Back Road in front of hedge Hinton Forge Cottage
Roles for Councillors
Financial Working Group
Lengthsman & P3 Working Group
Neighbourhood Development Plan Steering Group
Planning Working Group
Playground Working Group
Traffic Management Working Group

14.0 Confirmation of the Next Meeting Date, Time and Venue
The next meeting will be the Annual Parish Meeting and is to be held on Tuesday 17th May 2016 in the Peterchurch Village Centre and is to commence at 7.00pm followed on completion by the Annual Meeting of Peterchurch Parish Council

Meeting declared closed at 9.20 pm

The Finance Working Group met with the Parish Clerk on Thursday 21st April 2016 at
The Peterchurch Village Centre at 7.30pm to discuss and consider the 1st April 2015-
31st March 2016 Accounts.
The Working Group unanimously agreed to recommend to the Parish Council the adoption of the
2015-2016 Accounts as presented, with no issues or anomalies found.
The Finance Working Group also considered risk to the Parish Council and agreed to recommend
that the Parish Council only use on-line banking for perusing and printing Bank Statements