Minutes – 19th November 2019

Minutes of Parish Council Meeting PPC/MH/137 held on
Tuesday 19th November 2019 at 19.00 hrs in the Village Hall

Councillors David Morgan, Brendan Treanor, Robert Metcalfe, Richard Gaze, Maria Duggan and John Burgess

In attendance…. Ward Councillor Jennie Hewitt, and three members of the public.

1. Apologies for absence – Cllrs Anna Coda and Johnny Scrimgeour.

2. Declarations of interest & written dispensation requests.

2.1 No declarations were submitted.
3. Minutes of previous meeting … 15th October 2019
3.1 It was RESOLVED to adopt the minutes as a true record. The minutes were signed by the Chairman.

4. Open session
4.1 West Mercia Police…There was no representation from West Mercia Police.
4.2 Ward Councillor Jennie Hewitt read out a personal statement and given the sensitive nature of the content it was RESOLVED to consider the issues raised as a confidential item following completing of normal business. Following her statement Ward Councillor Hewitt left the meeting.
4.3 Residents’ Issues
4.3.1 Concern over the blocked drain at Hinton was raised and it was RESOLVED that the clerk would further report the issue to the Locality Steward.
4.3.2 A request was made by a resident for the installation of a pedestrian crossing outside the primary school. It was originally assumed that this would be linked to the proposed work on the school, but reports suggest the rebuild has been delayed by 3 years. Following discussion, it was, therefore RESOLVED that the clerk would investigate the process and potential cost of proceeding with a pedestrian crossing in advance of the rebuild.
5. Planning…
5.1 Comments on applications to be determined by Herefordshire Council. No applications have been submitted for consideration.
6. Finance…
6.1 The bank balances as at 31st October 2019
6.1.1 Business Bank Instant account … £42,788.52
6.1.2 Treasurers Account … £908.49
6.2 It was RESOLVED to make the following payments
6.2.1 Village Hall – £20
6.2.2 Clerk’s salary as per employment contract
6.2.3 Countrywide Maintenance – £223.99
6.2.4 Stationery – £16.20
6.2.5 Travel – £10.80
6.2.6 Office 365 Personal – £59.99
6.2.7 PAYE – £129.40
6.2.8 DM Payroll Services – £40.50

6.3 Draft Budget and Precept 2020/21 – Following discussion it was RESOLVED to leave the precept unchanged at £21,660 for 2020/21 as recommended by the Finance Working Group. It was also RESOLVED to approve the draft budget for 2020/21 which includes £4k allocated for projects. Councillors acknowledged the importance of engaging with the local community in agreeing spending priorities for next year and it was RESOVED that the clerk would circulate information on “participatory budgets” which may offer the means of effectively involving the local community. Councillor Maria Duggan agreed to circulate some case studies linked to “participatory budgets” which may help to outline how the process works in practice.
6.4 Financial Monitoring 2019/20 – The clerk briefly explained that, based on the spend to date together with the spending commitments for the remainder of 2019/20, it would seem the Parish Council will have reserves in the region of £39k at the end of the financial year.
6.5 The clerk reported that Peterchurch Show & Sports Committee have donated £299.70 to cover the cost of the cradle seats recently installed on the playing field. It was RESOLVED that the clerk would write a letter of thanks to the Show and Sports Committee for their generosity.

7. Highways -No specific issues were raised.

8. Closure Place – Councillors considered the contents of the note from the Locality Steward in which he drew attention to the level of vegetation in the gullies. Councillors commented that similar issues affected all the estates in Peterchurch. It was RESOLVED to invite the Locality Steward to a meeting of the Parish Council to establish the scope of Balfour Beatty responsibilities and what tasks could legitimately be assigned to the Lengthsman.

9. Traffic Related Issues in the Village
9.1 Speeding traffic on the B4348 was raised as a continuing issue and suggested that increasing spot checks by the Police may help. It was RESOLVED that the clerk contact the West Mercia Police to highlight the concerns of the Parish Council.
9.2 Councillor Richard Gaze talked about programming issues with the Speed Indicator Devices in the village. It was RESOLVED that the clerk contact the former Chairman to ascertain further background information on the problem.
9.3 Councillor Robert Metcalfe commented on the surface water on the B4348 at Vowchurch (adjacent to Clatterbrook Cottage) and further along at Kingstone which is considered a significant hazard for both motorists and cyclists. It was RESOLVED that the clerk would draw attention to these concerns by writing to both Vowchurch and Kingstone Parish Councils.

10. Footpaths – No specific issues were raised

11. Playing Field – It was RESOLVED to defer consideration of Councillor Johnny Scrimgeour’s paper on a possible extension of the village car park until the December meeting of the Parish Council.

12. Relocation of the Noticeboard – Councillors note the Locality Steward’s comments on the impracticalities of relocating the noticeboard to a position between the bench and bus stop on the other side of the road. It was RESOLVED to further consider this issue as part of Councillor Scrimgeour’s proposal for extending the village car park. It was further RESOLVED that the clerk would update the resident who initially lodged the request to relocate the noticeboard.

13. Review of NDP – Councillors considered that further information was required to understand the process for reviewing the NDP. To acquire this information, it was RESOLVED that the clerk would liaise with the NDP team at Herefordshire Council.

14. Pedestrian Crossing – There was nothing further to add to the discussion which occurred during the open session.

15. Peterchurch Community Panel – In response to a request from the Peterchurch Community Panel it was agreed that they could utilise the recreation ground for a “Peterchurch Event” during the summer of 2020 subject to the organisers arranging suitable insurance cover for the activity.

16. Litter Picking – It was RESOLVED to agree to Councillor Scrimgeour’s request to co-ordinate the timing of the litter picks with the grass cutting undertaken by Countrywide Maintenance.

17. Clerk Correspondence

17.1 A note has been received from Yeomans Travel Group advising that from January 2020 the bus leaving Peterchurch at 0930 on school days will depart from Lewis Way.
17.2 The clerk advised that Balfour Beatty had offered one tonne of salt to Parish Councils. Following discussion, it was RESOLVED to decline the offer given the impracticalities of storing and distributing the salt. It was further RESOLVED that the clerk would ask the Locality Steward for a map of Herefordshire Council owned grit bins.
17.3 A resident had raised concerns over the bus stop at Crossways where passengers alighting were confronted with a steep bank which was a hazard especially for those with limited mobility and/or sight. It was RESOLVED that the clerk write to Stagecoach asking that the bus driver stops at a hard standing to reduce the risks to passengers.
17.4 The blocked drains at Hinton were raised by a resident but this had already been discussed earlier in the meeting,

18. Matters raised for the next meeting on Tuesday 17th December 2019
18.1 Smartwater
18.2 Car park extension

Confidential Item

19. Councillors discussed the statement made by Ward Councillor Hewitt earlier in the meeting and it was RESOLVED that the clerk would ask if she would meet the Chairman to discuss the issues raised.

The Chairman closed the meeting at 21.00hrs

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