Minutes 19th July 2016

Minutes of an Ordinary Meeting of Peterchurch Parish Council
held at The Peterchurch Village Hall on Wednesday 19th July 2016

No PPC/MW/100
Councillors Present
Councillor Mr P J Clarke Chairman
Councillor Ms S Murrin Vice – Chairman
Councillor Mr M J Church
Councillor Mr R Gaze
Councillor Mr L R Metcalfe
Councillor Mrs R A Quelch
Councillor Mr B C Treanor

Clerk Mr M Walker

Also Present
PCSO Fiona Witcher from the Golden Valley Safer Neighbourhood Team and
six further members of the public

Councillor Mr P J Clarke Chairman announced that this was the
“one hundredth” meeting that the current Parish Councils Clerk had officiated at.

The Ordinary Meeting of the Parish Council was formally opened
by the Chairman at 7.00pm
1.0 Apologies for Absence
Apologies were received from Councillor Mr D Morgan
Ward Councillor Mr Philip Price not present
Lengthsman Mr Terry Griffiths not present

2.0 Declarations of Interest & Dispensations
2.1 To receive any declarations of interest in agenda items from Councillors
Declarations of interest were received from Councillor Mr L R Metcalfe Item 9.0

2.2 To consider any written applications for dispensation
There were no written requests for dispensation

3.0 Minutes
The Minutes of the Ordinary Parish Council Meeting No PPC/MW/099 held on Tuesday 21st June 2016 at 7.00pm were unanimously confirmed as a true record and signed by the Chairman.

4.0 To Receive Reports from:-
4.1 Ward Councillor Mr Philip Price
Mr Philip Price not present but report received by email and given to all present
“Golden Valley north report for July 16
End of year budget Corporate performance report
Revenue budget
The 2015/16 outturn on the revenue budget is an underspend of £250k which has been added to the general reserve balance which now totals £7.3m, 5% of the council’s 2016/17 net budget.
Capital budget
£77m of capital spend was funded in 2015/16, including:
Road network investment and improvements – £23m
EnviRecover, energy from waste plant loan to be operational in 2017 – £17.4m
Fastershire, continued investment in the rural broadband network throughout Herefordshire and Gloucestershire – £10.3m
Hereford enterprise zone site investment – £5.1m
Improvements to Hereford, Ross-on-Wye, Bromyard and Leominster leisure centres – £3.3m
Council tax and Business rates
Council tax income was as forecast in the budget, £84m with an in year collection rate of 97.9%. Business rates income was £23m as per the budget, with an in year collection rate of 98.5%.
Public Realm update
The LED replacement project is almost completed for the conversion of the majority of the 12,000 street lights in Herefordshire to LED. This was extended from the original expected completion due to the identification of an increased number of assets some in difficult to access places. This has already started to make savings of about £380,000 a year through reduced energy costs together with reducing the Council’s carbon emissions by more than 800 tonnes a year and reducing significantly light pollution in the night sky.
Hereford City Centre Transport Package (inc. City Centre Link Road)
Contract for the City Link Road has been awarded to Alun Griffiths. A joint consultation event is being planned for early June. Mobilisation and survey work will begin immediately after with construction of the road programmed for late July. The culvert installation at the Police Training Ground is complete and the earthwork embankments are being constructed. A meeting has been held with Highways England to review feedback around the A49 junction and Newtown road junction roundabout.
South Wye Transport Package (inc. Southern Link Road SLR) Planning application approved 6 June 2016 for the SLR. Development of Business Case /tender documents in advance of submission to DfT is on-going. The minister of State is not “Calling in” this decision and there is a 6 week period for anyone to take this to a Judicial review. Herefordshire Council will defend its decision in any such review.
Traffic Count surveys to inform modelling exercise commencing June 2016 and are in place during July with some stop surveys being undertaken with the help of the Police. These surveys are important to give accurate data for decision making.
High Town Public Realm Development
Phase 1 design works are complete with phase 2 and 3 design works to be complete by end of June. Cabinet Member decision is on 9th June 2016. Phase 1 construction works are to begin on 27th June 2016.
Widemarsh Street TRO proposed notices are being drafted. A Temporary TRO will be in place in line with High Town phase 1 construction works.
This capital expenditure has the support of the Business Improvement district BID to showcase retailers, businesses, tourists and the public that the Historic core, High Town and the retail area is being developed to keep Hereford as a place to come to for all.
Depot review, Balfour Beatty Living Places, BBLP
As proposed and agreed three depots (2 operational) were identified for closure with delivery transferred to the remaining two depots located North and South of the county. This will release initial capital receipts and on-going savings for Herefordshire Council, together with providing improved operational delivery from the remaining depots at Kingsland and Thorn.
Pontrilas, Bromyard and Ross depots have now been closed and formally handed back to HC. Operational delivery has now moved to the remaining depots at Kingsland and Thorn and improvement work has been identified and will commence over the next few months
Operational Control Centre
The operational control centre OCC has been established at the Thorn offices with recruitment of the team well underway. A programme of moving to centralised scheduling, utilising specialist software, is in place together with the further development of the Confirm defect management system. Software for effective management of data, building on our successful visual management approach is being considered with roll out planned over the course of the year. Benefits of the OCC include:
• Faster deployment of gangs in emergency situations
• Improved productivity with more effective deployment
• Fully coordinated and informed responses to all stakeholder enquiries

• Clear vision of all activities on the public realm to improve on network management
• Clear reporting on performance
Complaint levels now remain steady. Analysis of complaints and compliments from last year shows significant improvements in both areas.

Defect reporting levels via the web. Levels are up from 2014 to 2015 and form on average 25% of all requests for service

Call handling levels remain positive, the Average response time has not exceeded 20 seconds with abandonment rates remaining at less than 5%
Nutrient Management Plan Board meeting
The main players on the board and active partners in delivery of River Wye and Lugg catchment NMP are Herefordshire Council,Environment Agency, Natural England, Welsh Water, Natural Resources Wales, Farm Herefordshire and Bulmer Foundation, Wye AND Usk foundation, NFU and CLA.
The two main areas of problems are Sewerage dishcharge and diffuse pollution from land.
The investment by Welsh Water in the main sewerage works has now got phosphate discharge to below the recommended max amounts with much more to do in separating the grey water intake to sewerage systems. New techniques and further investment will continue the improving trends.
Smaller waste systems still have a way to go to get within the limits especially with the growth agenda for new homes and businesses across the county, and must be resolved ahead of new development.
A presentation from Farm Herefordshire gave a positive improvement of how their engagement with farming was having a beneficial effect on how farmers and landowners are dealing with soil structure and cropping, to deal with water runoff from land .
Farm consultants, advisors and land agents and landowners are very much part of this and together will have an ongoing and permanent improvement in reducing agricultural diffuse polution.
The impact of roads and ditches and their management along side Sustainable drainage systems in urban and rural areas are also not escaping from the plan.
I can report that the annual phosphate levels are dropping slowly at all monitoring stations but still with very high spikes and troughs according to river conditions.
The press were present at the board meeting and were invited to ask questions at the end of the meeting, so I hope the work being done can be openly reported with more knowledge gained from those charged with delivering results.
More to do but is encouraging at present.

It is unfortunate that a couple of serious issues of pollution, one of which was a serious runoff of mud from a hillside in Wales that caused problems in a tributary to the River lugg.
Such events can only be lessened by improving education and training of people through the initiatives setup by the partner organisations to the NMP.
Philip Price Cabinet member for Infrastructure, Herefordshire Council
Ward member Golden Valley North.”

4.2 West Mercia Police
PCSO Fiona Witcher reported on the following:-
Speed data had been analysed with a high proportion of speeding
There would now be 6 months Speed Monitoring Initiative, with a van in various locations and times, meeting to be held on Thursday to determine when and where.
“Any Traffic Calming” measures/apparatus would be supported by the Police
General crime was very quiet at the moment

4.3 Lengthsman’s Report
Lengthsman Mr Terry Griffiths not present but reports sent by email
Copies given to all Parish Councillors
“General-play area June 2016 (1) TGC1698
Description of work carried out:-
Upgraded to domestic lawn cut level, Top cut and mulch finish, Mow open space areas
Strim round apparatus, Strim boundary fence, Collect litter and rubbish, Empty litter bin
General- Recreation June 2016 (1 TGC1699
Description of work carried out:-
Mow and strim football pitch and open spaces area, Collect litter and rubbish
Attendance date 15-06-16
Roads-verges June 2016 (1) TGC1700
Description of work carried out:-
Mow and strim verges within 30mph zone in Peterchurch village
Mow and strim verges in Church Road and in car park, Mow and strim Hinton Green
Collect Cuttings, Upgraded finish level, Collect Litter and Rubbish
Roads-verges June 2016 (2) TGC1729
Description of work carried out:-
Mow and strim verges within the 30mph zone in Peterchurch village
Mow and strim at Hinton Green, Collect litter and rubbish from areas worked
General-Recreational June 2016 (2) TGC1730
Description of work carried out:-
Mow football pitch and open space area, Collect litter and rubbish
General-play area June 2016 (2) TGC1731
Description of work carried out:-
Mow and strim, Collect litter and rubbish Empty Litter bin.”

Instructed to cut every 2 weeks during the growing season

Linzy Outtrim unable to attend but report received by email and given to all present
15th July 2016 Dear All This week I am pleased to report that the following works, amongst others, have been carried out:
Golden Valley North Pothole repairs on the C1195 at Shenmore, C1193 and C1192 at Preston on Wye, C1192 at Blakemere
Golden Valley South Installation of new gully on the Llanithog Road at Kentchurch
Stoney Street Nil to report
This week I have: Had meetings with ward and parish councillors
Been dealing with enquiries from members of the public
Completed a statutory quarterly C links inspection

Raised defects in Madley, Pontrilas, Dorstone, Bredwardine, Lulham, Much Dewchurch and Craswall.
Next week I shall be: Carrying out the monthly statutory inspections on the A, B and priority C/U roads
Holding site meetings with stakeholders
Continuing to deal with issues raised by members of the public
If you have any outstanding issues in your Parish and you would like me to attend a site visit, please let me know and we can arrange a mutually convenient time.
Herefordshire Council website is the one-stop-shop for up to date information
Maps and timetables for grass cutting and pot holes are now available on the Council’s website Grass Cutting Potholes Public Rights of Way Best wishes Linzy Linzy Outtrim

4.4 Update from Parish Footpaths Officer Ms S Murrin
No issues at present had been reported
Pudding Lane now open and cleared
Mr. Ian McCulloch’s email acknowledged with a thank you being relayed to him

4.5 To consider option of publishing Parish Council previous meeting review in the
Golden Valley News
Resolved by majority for the Parish Clerk to compile a factual résumé of the previous Parish Council meeting which is to be included in the next addition of the “Golden Valley News”
Copy date 15th of each month
Proposed by Councillor Mr R Gaze and Seconded by Councillor Ms S Murrin Vice – Chairman

5.0 Public Question Time
Designated period of 10 minutes to accommodate members of the public who may wish to either raise any issues or ask the Parish Council questions
Question Does Herefordshire Council still provide Road Sweeps through the village?
Answer At present there is no Road Sweeping Schedule
Question Could the Old Garage Peterchurch site be purchased for the construction of perhaps 4 or 6 Affordable Houses?
Answer Site owner is probably still unwilling to sell
Question Claim made that the Anaerobic Digester at Penllan Farm is producing noise and smell?
Answer The Owner with Consultants are in the process of trying to modify / improve sound-proofing container units to reduce noise levels. The Parish Councils understanding is that any odour is not attributed directly to the Digesting process but is related to normal agricultural activity.

Statement made and noted reference Hawthorn Rise to School pavement requiring tarmacking or tar and chipping depending on costs

A representative of the Peterchurch Community Choir which has been in existence since 2012 and growing organically, wanted to raise awareness of the group, promoting both health and community involvement plus enjoyment and connectivity, they have performed at various venues. Approximately 20 core members, many attend Monday meetings 7.00pm – 8.30pm all are welcome to sing Donations required for a 5 hour workshop at £15.00 per person to take place September 24th 2016. Any extra monies will go to charity.

6.0 Financial Report
Financial Schedule given to all present
Councillor Mr B C Treanor Finance Working Group Chairman gave an overview of the meeting
Future Finance Working Group meetings to be monthly, prior to full Parish Council meeting
Bank balances and invoices checked and approved, no receipts received.
Extra items for Parish Council consideration:-
Reimbursement to Chairman for plants for planters £16.32
Cheque 000837

Reimbursement to Parish Clerk
{Cleverbridge Invoice AKD-73648719466 Flippingbook Publisher £298.80
Cleverbridge Invoice AKD-73648719657 Flippingbook Subscription £370.80
Total £558.00 for 2 years 1/5 share £111.60
Cheque 000835
Vinco Sales Ltd Invoice 2746 Shipping Container + Padlock and delivery £2,166.00
Cheque 000836
All payments were Unanimously Approved

Lengthsman/P3 Claim for £2,114.00 1st Quarter April May June submitted to Herefordshire Council
awaiting reply.

Pensions Regulator Letter
Noted Pensions Regulator Letter-Staging Date 1st August 2016
PAYE Reference 475/LA56036, Letter Code 1141539529 given to Parish Clerk
Parish Clerk does not wish to be automatically enrolled into a Pensions Scheme

“Draft Minutes of Finance Working Group Meeting No PPC/MW/099F
held at The Peterchurch Village Hall on Friday 15th July 2016 commencing at 7.00pm
Councillors Present
Councillor Mr B C Treanor Finance Working Group Chairman
Councillor Mr P J Clarke Parish Council Chairman
Councillor Mrs R A Quelch
Clerk Mr M Walker
1.0 Apologies for Absence
No apologies received
Councillor Mr M J Church not present
2.0 To Confirm the Minutes of the Previous Meeting PPC/MW/098F
The Minutes of the Finance Working Group Meeting No PPC/MW/098F held on Monday 20th June 2016 at 7.00pm were unanimously confirmed as a true record and signed by the Chairman.
3.0 Financial Report
{Financial pack given to Parish Councillors present, posted to Councillor Mr M J Church}
3.1 Confirmation of Bank Balances
Bank Balances as per Statements
@ 1st July 2016 Lloyds Business Bank Deposit Account £31,043.16
@ 4th July 2016 Lloyds Treasurers Account £4,188.62
3.2 To acknowledge and record Receipts
Receipts
No receipts received
3.3 Review Invoices for Payment
Invoices for Payment
HMR&C 1st Quarter April May June £317.20
Cheque 000820
SSE Enterprise Invoice 598171 Repair Light £117.84
Cheque 000823
Terry Griffiths Contracts Lengthsman Work TGC1698 General Play Area £72.00
Cheque 000824
Terry Griffiths Contracts Lengthsman Work TGC1699 General Recreational £144.00
Cheque 000825
Terry Griffiths Contracts Lengthsman Work TGC1700 Roads Account £464.40
Cheque 000826
Malcolm Walker Invoice 566 Edit Print Distribute Newsletter £580.25
Cheque 000827
Terry Griffiths Contracts Lengthsman Work TGC1729
Roads Account Village Upkeep £462.00
Cheque 000828
Terry Griffiths Contracts Lengthsman Work TGC1730 General Account Recreation £146.40
Cheque 000829
Terry Griffiths Contracts Lengthsman Work TGC1731 General Account Play Area £72.00
Cheque 000830
Npower Invoice LGUYD4BN 01/04/2016-30/06/2016 Electricity H3480001 £165.94
Cheque 000831
Npower Invoice LGUYD4FV 01/04/2016-30/06/2016 Electricity H3480002 £17.18
Cheque 000832
Peterchurch Village Hall Invoice No 55 1 hour 20/06/2016 & 2 hours 21/06/2016 £30.00
Cheque 000833
Clerk’s Salary July 2016 Gross £593.40
Vehicle expenses £22.50
Postage £1.19
TAX £118.60 NIC £0.00
Cheque 000834
Information Commissioner’s Office Data Protection Z9981588 20/07/2016-19/07/2017
Paid by Direct Debit £35.00
3.4 Review Previous Receipts and Payments
Last month’s finances scrutinised and checked
3.5 Bank Mandate update
Existing Bank Signatories are:- Councillor Mr P J Clarke Chairman,
Councillor Mr M J Church, Councillor Mrs R A Quelch and Councillor Mr B C Treanor
Confirmation received by text at Finance Working Group Meeting Bank Mandate Changes have
been authorised. “Removal of ex councillor Mr Ian McCulloch”
This month’s finances recommended for Parish Council approval
{Cleverbridge Invoice AKD-73648719466 Flippingbook Publisher £298.80
Cleverbridge Invoice AKD-73648719657 Flippingbook Subscription £370.80
Total £558.00 for 2 years 1/5 share £111.60
Referred to full Parish Council Meeting}
Next Agenda – Budget and Precept setting for 2017-2018 fiscal year
Attendance date on Lengthsman Contractors Worksheet
Clarification about work charged at a rate for job or on an hourly basis
Verge cutting to be extended by 20m beyond each of the village planters
Continue 2 weekly cutting for July & August (subject to growing conditions)
Cut back verges off pavement
Additional financial information for future FWG in particular spread sheet of actual spend against budget to date
To consider procedural options in the absence of the Clerk / RFO
BT connection for Peterchurch Village Hall
4.0 To Agree Schedule and Venue for the Finance Working Group Meetings
Future Finance Working Group meetings to be monthly, prior to full Parish Council meeting
Next meeting to be on Friday 16th September 2016 at 7.00pm in The Peterchurch Village Hall
Meeting declared closed at 8.00 pm
Signed………………………….…………….…………
Financial Working Group Chairman Councillor Mr Brendan C Treanor
Date Tuesday 16th September 2016”

7.0 Neighbourhood Development Plan
To consider additional information required before submission for Regulation 16 Consultation
Councillor Mr B C Treanor Neighbourhood Development Plan Chairman suggested a Neighbourhood Development Plan meeting as soon as possible to discuss slight amendments before submission to Herefordshire Council

8.0 Roads, Street Lighting, Footpaths & Playground
8.1 To receive information reference Street Lamp HA1 Lewis Way
“This is a query that has been raised with me before by Balfour Beatty and I explained to them at the time that the street light in question serves a private part of the development way beyond the part where we have houses at the start of Lewis Way. They had assumed in error that the houses served were ours, which is not the case, and the road serving these houses is, I believe, beyond the end of the adopted highway. It is, in my view, for those responsible for the unadopted road, presumably the original developers, to deal with this.

Please call me to discuss on 01432 384058 (Mons. – Weds.) if you feel this would help.
Stephen R.L. Phillips, F.R.I.C.S. Asset & Valuation Surveyor, Herefordshire Housing Ltd”

Letter to be sent to Herefordshire Council reference Street Lamp HA1 Lewis Way, who is/was the developer etc.

Email received 16th July 2016 from a Lewis Way resident
“Hi I have a issue with the son street light lamppost outside my property no 16, the fitting illuminates early evening and remains on till around 0300 hours, I rise for work at 04.15 hours,the timing isn’t the only issue,the light from this fitting causes light pollution into my property,as a practising Electrical engineer the aim of lighting is to direct it towards the areas to be illuminated ie the pavement,the lamp post in question is dated,and most around the county have been replaced with Led type,and further to this your comments in the local news regarding light pollution and application for a dark sky inclusion,I’ve contacted Hereford council,also Balfour Beatty, they’ve have visited property,both have said the fitting is not owned by them,and suggested the parish council would own this fitting ,would you please look into this matter.
Best Regards S Pritchard “

8.2 Street Lamp No 7 Faulty (Parish Council owned Street Lamp)
Fault to be reported to SSE Enterprise Lighting

8.3 To consider option to convert street lamps to LED
Lamp costs approximately £302.00 each to convert to LED lamps
SSE Enterprise Lighting to be asked to conduct a survey of all Parish owned Street Lamps

19th July 2016 Hi Malcolm
Thank you for your email.
We would be happy to supply the Parish Council but will require a few details regarding this supply in order to give you more information. If you could provide the full mpan for this supply and UMS certificate I can ask our supplier for prices to add this to the WME contract. Is this supply still in contract with npower or is there a date that you would like this to transfer from?
Details required:
• Full mpan
• Up to date UMS certificate
• WME contract start date
My colleague John is on leave this week and would be best placed to provide technical advice on any savings should you replace your lights with LED lanterns once we have the full supply details from yourselves.
Should you have any further questions please do not hesitate to contact me
Kind Regards Debbie Debbie Poynor Siteworks & Transfer Co-ordinator
WEST MERCIA ENERGY

8.4 Centenary Fields “FIT” Fields in Trust – to consider options
The Parish Council unanimously resolved no further action

8.5 To receive information reference other parish reports requiring action
BT Exchange at Crossways overgrown
Letter to be sent to BT

Playground Report 16/07/2016 received from Councillor Ms S Murrin Vice – Chairman
No comments

9.0 Peterchurch Industrial Units
To consider the purchase of Industrial units in Peterchurch
As the Industrial Estate is still under offer
The Parish Council unanimously resolved no further action

10.0 Storage Unit for Parish Council Equipment
To consider options available i.e. Size/Type/Location/Usage/Cost
Size – 20 foot x 8 foot x 8 foot 6 inches
Type – New “One Trip Shipping Container” + Padlock and Delivery
Location – Ground right hand side of playing area on sleepers
Usage- Parish Council owned items
Cost – £2,166.00 including VAT Vinco Sales Ltd Invoice No 2746
Site meeting Friday morning July 15th 2016 Parish Clerk and Mr Andrew Brace
Site meeting Thursday morning 21st July 2016 Parish Clerk and Lengthsman Mr Terry Griffiths
Lengthsman Mr Terry Griffiths to cut back foliage, remove trees, prepare ground and obtain sleepers

11.0 Village Maintenance
11.1 To receive progress update reference new village planters
Planters in place
Within 48 hours they will be planted up with plants etc.
25 litre water can required – Councillor Mr L R Metcalfe to provide
Thanks to Councillor Mr P J Clarke Chairman and Mrs L Clarke for their hard work

11.2i To receive progress update reference new bin and relocation of existing litter bin
New Double Litter Bin ordered for Peterchurch Car Park/Recreation Ground with old bin being
re-located to Crossways
Letter to be sent to Reverend Simon Lockett Madley Vicarage reference dead flowers being deposited in litter bins
Litter Bin ripped off lamp post by Peterchurch Village Hall by Balfour Beatty
Letter to be sent to Balfour Beatty reference “Disappearing Bins” and cc to Ward Councillor
Mr Philip Price

11.2 ii Bollards now installed at Hinton Green

11.2 iii New Parish Council Notice Board now erected on the east bound verge by the bus stop at the
northern end of the village opposite The Nags Head Public House

12.0 Planning Application for Consideration
12.1 Planning Application 161488 1, Orchard Place, Peterchurch, Hereford HR2 0RT
Description Erection of a 1800mm feather edge fence around the front driveway
Full Householder
“Good Morning Matt,
Re Retrospective planning application No 161488 No 1 Orchard Place HR2 0RT
The Parish Council considered this retrospective application and resolved unanimously that it should be refused.
Reasons,
By erecting this fence and gates over what appears to be highways verge a severe visibility issue has been created as any vehicle exiting the property has to encroach into the highway before being to see oncoming traffic.
Initially the gates opened out onto the road although they have now been altered to open inward the hinges etc. are still in place to be refitted.
The erection of this structure is totally alien to the surrounding properties”

12.2 Planning Working Group – to expand “Remit” of Group and agree terms of reference
All Parish Councillors have copies of Terms of Reference for the Planning Working Group
Working Group members are;-
Councillor Mr P J Clarke Chairman, Councillor Mr R Gaze and Councillor Mr B C Treanor
Agenda item for the next full Parish Council meeting
13.0 Policies for Ratification
13.1 Appraisal Policy approved by the Parish Council and signed by Councillor Mr P J Clarke Chairman

13.2 Community Engagement Strategy approved by the Parish Council and signed by Councillor
Mr P J Clarke Chairman

13.3 Disciplinary Procedure approved by the Parish Council and signed by Councillor
Mr P J Clarke Chairman

13.4 Training Policy approved by the Parish Council and signed by Councillor Mr P J Clarke Chairman

13.5 Data Protection Policy & Information Security Policy approved by the Parish Council and signed by
Councillor Mr P J Clarke Chairman

13.6 Biodiversity and Crime and Disorder Policy approved by the Parish Council and signed by
Councillor Mr P J Clarke Chairman

13.7 Grievance Procedure approved by the Parish Council and signed by Councillor Mr P J Clarke
Chairman

14.0 For Information Only
Sheet to include update on previous action points and a list of correspondence received
Information
July 2016 Balfour Beatty/Herefordshire Council-Parish Lengthsman and Parish Paths Partnership (P3) Scheme Contract returned and signed

July 2016 Herefordshire Association of Local Councils (HALC)
Information Corner 11th July 2016

7th June 2016 “Hello Malcolm, I have been given your contact details from Enid and Sara. I am the Local Services Co-ordinator for South City and Golden Valley Children Centre Service.
Instead of our usual Play session at the Church on the Thursday 4th August we would very much like us to use the Playing Field opposite the church to hopefully enjoy the summer weather and offer play to a bigger audience. We intend to put flyers to the Primary School and Nursery inviting families to attend and we already know that the Little Fishes Group are attending, if it can happen.
I am writing to you, as the Parish Clerk, to ask permission to use the site and enquire if indeed it will be accessible. I have already contacted the Council regarding insurance, policies and risk assessment and they have advised me that there will be no problem to deliver it but of course to seek permission from the Parish Council.
Sara and Little Fishes have heard of the plan and if we can give the information in time will advertise it locally. We are asking other agencies to become involved as a community event.
Look forward to hearing from you. Kind Regards, Jo McLellan
Local Services Co-ordinator for South City & Golden Valley Children Centres Children’s Wellbeing Herefordshire Council”

Hi Jo, Please accept my apologies for not getting back to you sooner, I genuinely thought that a reply had been sent.
The Parish Council raised no objections to the use of the Recreation field on the 4th August, clearly you will have to provide you own Public Liability Insurance and any H&S assessments.

As I am sure you are aware as a public space your activities should not prevent normal public access.
Hope you have a great day Regards Malcolm Walker Parish Council Clerk”

1st July 2016 Dear All This week I am pleased to report that the following works, amongst others, have been carried out:
Golden Valley North Pothole repairs on Spoon Lane and Snodhill in Dorstone, Fine Street and C1185 in Bredwardine, Hinton Rd and C1207 in Peterchurch, and the C1193 in Madley. Gully cleansing in Dorstone, and in Cusop.
Golden Valley South Sinkhole repair on the C1213 at Dulas
Stoney Street Pothole repairs on the A438 at Byford, Ruckhall Lane and Church Road in Clehonger, C1196 in Madley, and the C1191 Preston on Wye.
This week I have: Finished a quarterly C link road inspection, covering Preston on Wye, Eaton Bishop, Madley and Tyberton. Met with several stakeholders
Next week I shall be: Continuing to respond to customer enquiries
Beginning a C links road quarterly inspection
Best wishes Linzy

8th July 2016 Dear All This week I am pleased to report that the following works, amongst others, have been carried out:
Golden Valley North PROW: delivery of materials to landowners in Peterchurch and Bredwardine
Pothole repairs on the B4350 at Cusop, C1205 at Michaelchurch, C1195 at Tyberton, C1193 Preston on Wye. Fuel spill near the Bage in Dorstone, made safe.
Golden Valley South PROW: delivery of materials to landowners in Craswall
Ditch clearance and installation of verge markers in Urishay
Pothole repairs on the B4347 at AbbeyDore, at Middle Maescoed, on the C1213 at Dulas and Longtown, Olchon Valley Road, C1203 in Longtown and Craswall,
Recovery of signage from Ewyas Harold. Installation of verge markers in Longtown
Gully/pit cleansing at Clodock
Stoney Street Pothole repairs on the A438 at Byford, Ruckhall Lane, B4349 and B4352 in Clehonger, B4348 at Vowchurch, C1196, C1193 and C1098 at Madley, C1196 at Shenmore,
Clearance of a culvert near Archenfield in Madley. Street sweeping and culvert cleaning at Bridge Sollars
Fly tipping collection at Ruckhall Lane
This week I have: Had meetings with ward and parish councillors
Been dealing with enquiries from members of the public
Walked several PROW, and made repairs to a stile
Next week I shall be: Completing a statutory quarterly C links inspection
Holding site meetings with stakeholders
Continuing to deal with issues raised by members of the public
If you have any outstanding issues in your Parish and you would like me to attend a site visit, please let me know and we can arrange a mutually convenient time.
Herefordshire Council website is the one-stop-shop for up to date information
Maps and timetables for grass cutting and pot holes are now available on the Council’s website.
Grass Cutting Potholes Public Rights of Way Best wishes Linzy Outtrim

July 2016 Golden Valley Safer Neighbourhood Team (SNT) Briefing 26th June – 6th July 2016
Crime Trends
Clodock An attempt was made to break in to a garage by the roadside sometime between 18th June – 2nd July. Although the lock was damaged, entry was not gained Incident ref 337-s-020716
Cusop Between 12 noon and 6pm on Monday 4th July, a large shipping container on a rural farm was broken into and a generator and some lighting fixtures were stolen. From another outbuilding four brand new off-road tyres with rims for a Vauxhall Frontera worth in excess of £200 each were stolen Incident ref 144-s-050716
Madley An unoccupied bungalow in the centre of the village was entered at around 1.30am on Sunday 26th June; the property was already in a bad state of repair and entry was not forced and it is unknown whether anything was taken or damaged. The property has since been tidied up and the windows boarded up, but it has been reported to me that several people with torches were seen in the grounds at 3.40am on Tuesday 5th July Incident ref 103-s-260616
Newton St Margarets Sometime between 12 noon on Tuesday 28th and 8.30am on Wednesday 29th June, two garden sheds were broken into, but nothing was stolen from within Incident ref 118-s-290616
Another garden shed was broken into nearby at around the same time, again, nothing was stolen Incident ref 381-s-300616
Peterchurch An old mobile home in a garden in Fine Street was broken into between 4pm – 5pm on Wednesday 22nd June and a guitar was stolen Incident ref 211-s-280616
Suspicious Vehicles The driver of a white Ford transit SM65NFL was calling door to door in Tinglebrook Close, Madley in the afternoon of Sunday 27th June, offering generators and chainsaws for sale. There were two males in the van, the passenger was described as about 5’3″, mid to late 40’s with an Irish accent.
The same vehicle and occupants were seen shortly afterwards in Eaton Bishop, calling door to door Incident ref 488-s-270616
Scams A reader from Madley got on touch to tell us about problems they have been having with nuisance calls
“We are being harassed daily (sometimes twice and three times daily) by telephone calls from telephone number 01216290766 since the week commencing the 13th June asking us to urgently ring British Gas on their legitimate number 08456755516
We contacted British Gas and they categorically confirmed that they are not initiating these calls. The number 01216290766 is not on their records”.
Another reader had a call from a male calling himself Robert Cole, representing a company that supply anti-nuisance calls equipment (presumably to stop people like him calling…). He quoted £1.50 per month, and initially the ‘victim’ fell for it and gave her bank details, including her card number and code on the back. She then had second thoughts and called the number he’d given her, but guess what – it was unobtainable! She has now informed the bank and cancelled her bank card
If you have been receiving these calls, please contact Action Fraud. http://www.actionfraud.police.uk/
From Action Fraud – one for businesses to be aware of
Businesses are being contacted for the sale of goods or services by fraudsters, who request to pay by cheque. The fraudster sends a cheque with a higher value than the amount expected, and then sends the business a request for the difference with instructions on how it should be paid back. This is usually by bank transfer or through a money transfer service, such as Western Union or PaySafe. Once the ‘refund’ has been provided, it is realised that the cheque provided was fraudulent and no funds are credited to the business’s account.
The NFIB has seen an increase of 84% in the number of counterfeit cheque frauds reported to Action Fraud since November 2015. Criminals are targeting a wide range of services including paintings or other artwork, photography and lessons, with various amounts requested to be refunded. The average amount requested to be refunded is £1,818. The highest amount requested was over £80,000.
The suspects have used pressure tactics to persuade victims to refund the amounts immediately prior to the cheques clearing.
Crime Prevention Advice Be cautious of payments where the amount provided is higher than expected. Refuse to provide the service unless the correct balance is received or wait until the cheque has cleared before refunding the difference.
Always contact banks on a trusted number found on their website or correspondence that is known to be authentic to confirm whether the cheque has cleared.
Do not feel pressured to provide a refund before the cheque has cleared.
One for new students to be aware of, also from Action Fraud A new phishing campaign which has hit students of UK universities claims that the student has been awarded an educational grant by the Department for Education. The email purports to have come from the finance department of the student’s university and tricks the recipient into clicking on a link contained in the message to provide personal and banking details.
One victim reported that after submitting their sensitive information (including name, address, date of birth, contact details, telephone provider, bank account details, student ID, National Insurance Number, driving licence number and mother’s maiden name), they were taken to a spoofed website which appeared like a genuine website of their bank, where they were asked to type in their online banking login credentials.
Protect Yourself: Do not click on any links or open attachments contained within unsolicited emails.
Do not reply to scam emails or contact the senders in any way.
If an email appears to have come from a person or organisation you know of but the message is unexpected or unusual, contact them directly via another method to confirm that they sent you the email.
If you receive an email which asks you to login to an online account via a link provided in the email, instead of clicking on the link, open your browser and go directly to the company’s website yourself.
If you have clicked on a link in the email, do not supply any information on the website that may open.
If you think you may have compromised the safety of your bank details and/or have lost money due to fraudulent misuse of your cards, you should immediately contact your bank, and report it to Action Fraud by calling 0300 123 2040, or visiting www.actionfraud.police.uk.
I am attaching the next in the series of Cyber Lite Bites, produced by Paul Crumpton, our Rural, Business and Cyber Crime Reduction Co-ordinator.
Message from Police Inspector Bob Barnett – West Mercia Police
This is my last newsletter as the local Policing Safer Neighbourhood Inspector. I retire as a Police Officer, after 30 years public service on 31st July 2016.
It has been a privilege and an honour to be associated with Herefordshire over the past 16 years. I have immensely enjoyed all of my roles as a police officer, but it has always been community policing that has given me the most satisfaction. Thank you for your support in everything that we do.
My successor is Inspector Callie-Ann Bradley. I am sure that over the coming months she will be visible in our community and meet with many of you.
Anyway, onto business! I know it seems we have moved on from summer with all the wet weather but home and garden security is critical. Also consider your home whilst in the garden.
Lock doors and windows to prevent sneak thieves helping themselves whilst you are busy in the garden. Remember to protect your items of value – you can get a free crime prevention survey by visiting our web site at www.westmercia.police.uk You can also register what you value by adding its serial number to the free national property database. It can be found at https://www.immobilise.com/
The online Crime and Cyber Security initiative continues. Let me remind you about emails that ask you to do the ‘urgent and unexpected’ i.e. update your payment card details! Opening the attachment or the link will download a virus to your computer.
Some simple steps you can take to reduce the risk are FAAP!
F – Firewalls – Have one! Set you Firewall to
automatically block access to ‘bad sites’.
A – Anti-malware / virus protection – set to
automatically update.
A – Access control – Change default
passwords to your own. Passwords should
be complicated – mix of lower and upper
case letters, numbers and symbols.
P – Patching – update software when prompted
– this fixes gaps in the program on your
computer that are exploited by hackers.
Please can you pass this message onto any older family members and friends and make them aware. If you are concerned about a relative, ring us and we can give you advice.
THINK….
P – phone 999 only if ….
O – offenders are nearby
L – life is at risk
I – injury caused or threatened
C – crime is in progress
E – everything else call 101
OR via Crimestoppers on 0800 555111
If you are interested in setting up your own Watch or joining a watch in your area or indeed just want more information, then Paul can be contacted by email at: – paul.crumpton@westmercia.pnn.police.uk or by telephone on 01905 727402
Could you Volunteer? West Mercia Police are currently recruiting a number of volunteers to a wide variety of roles. For more information contact me at: – robert.barnett@westmercia.pnn.police.uk
In closing, I would like to thank you all for the support you give your local police. We don’t always get it right, but I can tell you we do always try our hardest to make sure that Herefordshire remains a safe place to live, work and visit. Bob Barnett.
That’s it for this edition folks, thanks for taking the time to read through it and I hope some of the information is useful to you. Kind Regards Fiona Golden Valley Safer Neighbourhood Team
Insp 3499 Bob Barnett (based at Ross on Wye) PS 1954 Nick Green (based at Ledbury) PC 2514 Tom Milton PCSO 6173 Fiona Witcher PCSO 6433 Lucy Morris Peterchurch Police Station Peterchurch HR2 0RR 101
ext 4820 Team mobile 07779 141232 (Non urgent messages only) goldenvalley.snt@westmercia.pnn.police.uk

Planning Application 161572 10, Princes Orchard, Peterchurch, Hereford HR2 0RW
Description Single storey garage extension including alterations to roof over existing garage and conversion of existing garage to study and utility room. Full Householder
Planning Permission Granted 12th July 2016

The Peterchurch Village Hall grand opening 3rd September 2016
15.0 Matters Relayed to the Clerk for Agenda of the next meeting
Planning Working Group – Expanding Remit
Anaerobic Digester
Hedge by Peterchurch Car Park

16.0 Confirmation of the Next Meeting Date, Time and Venue
The next meeting will be an Ordinary Parish Council Meeting to be held on Tuesday 20th September 2016 in The Peterchurch Village Hall and is to commence at 7.00pm.

Meeting declared closed at 9.10 pm