Minutes 19th January 2016

Minutes of an Ordinary Meeting of Peterchurch Parish Council
held at The Peterchurch Village Centre on Tuesday 19th January 2016

No PPC/MW/094
Councillors Present
Councillor Mr. P. J. Clarke Chairman
Councillor Mr. M. J. Church Vice – Chairman
Councillor Mr. R. G. Gaze
Councillor Mr. D. Morgan
Councillor Ms. S. Murrin
Councillor Mrs. R. A. Quelch
Councillor Mr. B. C. Treanor

Clerk Mr. M. Walker

Also Present
PCSO 6433 Lucy Morris from the Golden Valley Safer Neighbourhood Team, and nine further members of the public

The Ordinary Meeting of the Parish Council was formally opened
by the Chairman at 7.00pm
1.0 Apologies for Absence
No apologies were received as all Parish Councillors were present
Ward Councillor Mr. Philip Price not present
Lengthsman Mr. Terry Griffiths not present
Corrin Burgess Dark Skies Officer not present
Mr. Nick Longman P3 Footpaths Officer not present

2.0 Declarations of Interest & Dispensations
2.1 To receive any declarations of interest in agenda items from Councillors
Declarations of interest were received from Councillor Ms. S. Murrin Item 11.0

2.2 To consider any written applications for dispensation
There were no written requests for dispensation

3.0 Minutes
The Minutes of the Ordinary Parish Council Meeting No PPC/MW/093 held on Tuesday 15th December 2015 at 7.00pm were confirmed as a true record and signed by the Chairman.

The Parish Council resolved for PCSO Lucy Morris to give her report
at this point due to work commitments

4.3 West Mercia Police
PCSO Lucy Morris gave a verbal update of issues to date including:-
RTC accident no information available, due to data protection
Make sure vehicles, garages, sheds and outbuildings are locked, mark all valuables.
Note serial numbers. The numbers can be stored for free on “Immobilise” the National
Property Register
Horse Watch is now underway and mounted volunteers are required, contact by email
Use 101 for all reports
Community Speed Watch volunteers needed, contact via Parish Council
Drinking reported on the recreation ground (Item 10)

The Parish Council resumed the correct order of business at this time Item 4.0

4.0 To Receive Reports from:-
4.1 Dark Skies Officer Report
The Dark Skies Officer was unavailable to attend the meeting however the Chairman relayed a verbal report received from her that only a small amount of progress has been made and there had been no positive responses as yet for Volunteer Officer(s)
Western Power Distribution –
An issue had been resolved with regards to some of the temporary lighting

4.2 Ward Councillor Mr. Philip Price
Ward Councillor Mr. Philip Price not present and no report available

4.4 Lengthsman’s December 2015 and January 2016 Reports
All Parish Councillors had received a copy
The Parish Council unanimously agreed for Lengthsman Mr. Terry Griffiths to proceed
with the two tasks he had quoted for within the parish as soon as possible.
Cost £375.00 and £250.00 both + VAT
Advert needed for Lengthsman position for 2016/2017

4.5 Update from Parish Footpaths Officer Mr. Nick Longman (if available)
Mr. Nick Longman was not present but report sent by email
“Update report on footpaths for Peterchurch parish council
PR 20 (runs from near Hinton crossroads towards Dorstone) Direct request from BalfourBeatty to replace stile. Stile kit delivered; awaits site visit and estimate to council.
PR 49 Complaint from local walker direct to myself (runs from Westlawn Common down to the Dore near Wilmaston) Lack of signage on route. To be visited and estimate supplied to council.
PR52 (runs from Common Bach towards Snodhill) Collapsed stile and misrouted path. To be visited and estimate supplied to council.
PR 42 (runs from New Lodge to parish boundary ) inadequate signage. To be visited and estimate supplied to council.
The following 2 paths were notified to me direct by another walker and, having visited them, I consulted with Linzy Outrim, Balfour Beatty (BB).
PR 35 Runs from Barleyknapp Farm to Stensley farm. 1 gate is tied shut with binder twine and walkers have to climb it. The old clapper bridge has collapsed and a later wooden bridge has been washed away. There are trees across the route and a stile need additional cross steps for access, plus some new signage on route.
Outcome: I will visit landowner and speak re this route. Twine to be removed and replaced with cord for walkers to resecure gate; bridge will not be replaced as the stream only flows in periods of high rainfall. Kit for cross steps to be supplied by BB; landowner to be advised re tree removal and new signs to be fitted. An estimate of signage and cross steps fitting will be supplied following visit to landowner.
PR 43 (runs from near New Lodge ) There is a set of steps up a steep bank leading over an old stone stile to a wooden stile, all of which are in a state of collapse. Suggested replacing stile with a kissing gate (I already have the kit at my home address for the gate); BB to consult landowner re gate; if not wanted, they will be advised re replacing stile and steps. Once advised of outcome, I will submit estimate.
In reality, I may not get to visit the relevant sites before Christmas, so any estimates won’t be submitted until the New Year. Some will have to wait until BB have supplied kit/spoken to landowners. It is unlikely that there will be any bramble/undergrowth clearance for some weeks until regrowth starts. I will, however, be fitting some “shut the gate” signs on PR63 bridleway from Well Cottage free of charge.
Can I be advised of the contact details of the councillor who will be taking over the footpath etc. portfolio? Nick Longman Footpath contractor”

Chairman Councillor Mr. P. J. Clarke thanked him for the report and photographs of the footpath work and also thanked him for his excellent work.

A local parishioner had recently walked all the footpaths in the parish and Clerk instructed to write a letter of thanks.

5.0 Public Question Time
Designated period of 10 minutes to accommodate members of the public who may wish to either raise any issues or ask the Parish Council questions
Hinton Cross Green – Open Reach new post
Buses ran over verges
Tractor and trailer cutting corner verge
Who owns the War Memorial?

6.0 Land Adjacent to Hawthorn Rise Development
Clerk asked to find out which Planning Officer is dealing with the application
Councillor Mr. P. J. Clarke Chairman read a letter from Mr. Paul Smith

7.0 Financial Report
7.1 Bank Balances as per Statements
@ 4th January 2016 Lloyds Treasurers Account £5,683.00

@ 31st December 2015 Lloyds Deposit Account £26.221.73

7.2 Receipts
1 x roll of blue refuse bags returned reimbursement received
Reference HC108588 £60.52

7.3 Invoices for Payment
HMR&C 3rd Quarter October November December £160.00
Nick Longman Invoice No 5 PR6 £186.00
Terry Griffiths Contracts Lengthsman work
Invoice No TGC1448 + Worksheet £330.00
Malcolm Walker Edit Print Distribute January 2016 Newsletter
Invoice No 562 £693.50
Peterchurch Village Centre Invoice No 21 £20.00
Terry Griffiths Contracts Lengthsman work
Invoice No TGC1466 + Worksheet £450.00
Npower Invoice LGUWKVHM electricity +administration £168.20
Clerk’s Salary January 2016 Gross £528.80
Vehicle expenses £11.70
Postage £1.69
TAX £53.20 NIC £0.00

All payments were Unanimously approved

7.4 To consider the Formation of a Finance Committee with delegated powers
The Parish Council resolved not to form a Finance Committee but to have a Financial
Report provided for the Councillors with the distribution of the agenda.

7.5 To re-consider Precept value due to estimated cost of By-Election due in February 2016
The Parish Council resolved unanimously to contact Herefordshire Council and request an increase of £2,100.00 to the precept demand for 2016/2017 this being necessary due to the forth coming by-election.
Proposed by Councillor Mr. B. C. Treanor and Seconded by Councillor Ms. S. Murrin
Item for the next Parish Council Newsletter

8.0 Nomination of Parish Councillor
Appointment of Parish Councillor as Footpaths Officer
The Parish Council unanimously agreed to nominate Councillor Ms. S. Murrin and Parish Clerk Mr. Malcolm Walker as joint Footpaths Officers for Peterchurch Parish Council.

Councillor Ms. S. Murrin confirmed that to allow herself sufficient time for her new role as joint Footpaths Officer she would stand down from the Transport Working Group

9.0 Provision of Parish Litter Bins
Due to the cost of new Litter Bins the Parish Council resolved not to purchase any more bins at this time.
The Parish Council unanimously resolved to remove the Litter Bin on the Play Area of the Recreation Ground.
Lengthsman to be instructed to remove bin and post

10.0 Recreation Ground
Matter referred to PCSO Lucy Morris with reference to alcohol being consumed in the play area

11.0 Planning Application for Consideration
153578 Crossways No76 Retrospective application for a Car Port

“Peterchurch Parish Council considered retrospective application No 153578
at 76 Crossways Peterchurch at their meeting on the 19th January 2016
Resolved:- Unanimously to offer no objections”

12.0 Roads, Street Lighting, Footpaths & Playground
“HA 1” street light opposite Valley View not changed to LED – ownership Herefordshire Housing
Deep pot hole near the 30 mph roundel on the B4348 near the Fire Station
Pot hole Croft Cottage
Hinton Road crossroads verge damaged
B4348 Holstey Farm Drive pot hole to report

Speed Indicating Device(s) (SIDs) information needed
Agenda item for the next full Parish Council meeting

Playground Report 02/09/2015 received from Councillor Mr. P. J. Clarke Chairman
Playground Report 06/10/2015 received from Councillor Mr. P. J. Clarke Chairman
Playground Report 04/11/2015 received from Councillor Mr. P. J. Clarke Chairman
Playground Report 13/11/2015 received from Councillor Ms. S. Murrin
Playground Report 27/11/2015 received from Councillor Mrs. R. A. Quelch
Playground Report 12/01/2016 received from Councillor Ms. S. Murrin

13.0 For Information Only Sheet
Sheet to include update on previous action points and a list of correspondence received

Planning Applications Update
1st October 2013 P132707 Site for the erection of up to 89 dwellings including
affordable housing (Hawthorn Rise)
Construction of vehicular access and other associated works
Application still valid

Following a request from the proposed developer’s agent, to meet with a delegation from the Parish Council the Clerk was instructed to ascertain who now is the case officer and attempt to arrange a joint meeting with the Agent, Case Officer, Parish Council delegation and if deemed appropriate Ward Councillor Mr. Philip Price.

29th October 2015 152982 Coach House at Wellbrook, Peterchurch Herefordshire
Proposed conversion of the Coach House to form a one bedroom
dwelling, demolition and rebuilding of a single storey extension
Application Granted 8th December 2015

10th November 2015 153238 Upper Mowbage, Mowbage Lane, Peterchurch Herefordshire
Proposed two storey extension
Application Granted 11th December 2015

Transparency Grant – Approval still awaited

Pothole Report CAS-549556-C1R2L3 reference 8773709

23rd December 2015 Cross Roads Care – Carerstrust
Booklet + Letter Drop in day Monday 1st February 2016 at
Aspire Community Hub, Canal Road
24th December 2015 Herefordshire Association of Local Councils (HALC)
Information Corner 24/12/2015

January 2016 Herefordshire Association of Local Councils (HALC)
Wise Owl Training Programme – Spring 2016

8th January 2016 Dear All Happy New Year – I hope you have all enjoyed the festive period.
Over the past 3 weeks, I am pleased to report that the following works, amongst others, have been carried out in our locality:
Golden Valley North
Pothole repairs on the C1209 Urishay, B4348 Dorstone and Westbrook, B4350 Cusop
Refilling grit bins at Westbrook
Cleanse a culvert at Pont y Weston, Dorstone, and on Bredwardine Hill,
Gully cleansing near Jubilee Bridge, and on the B4348 at Dorstone, C2105 at Michaelchurch Escley
Safety barriers erected on Scar Lane, Dorstone and Locksters Lane, Clifford
Golden Valley South
Pothole repairs on the C1206 at Vowchurch, and C1203 at Craswall
Drainage work on the C2118 at Clodock
Stoney Street
Pothole repairs on Stone Street, and C1098 at Madley, B4352 at Tyberton, B4352 at Eaton Bishop.
Sign face turnarounds on C1196 at Madley
Drainage works at Clehonger to alleviate flooding
This week I have: Inspected 6 PROW across the locality
Dealt with many flooding issues following the recent inclement weather
Dealt with several enquiries from stakeholders regarding flooding, kerbs, hedges, PROW, sandbags and potholes
Next week I will be: Continuing to inspect enquiries raised by councillors and members of the public Inspecting PROW
Herefordshire Council website is the one-stop-shop for up to date information
Maps and timetables for grass cutting and pot holes are now available on the Council’s website.
Grass Cutting Potholes Public Rights of Way Best wishes Linzy
Linzy Outtrim Senior Locality Steward–Golden Valley|Balfour Beatty|Services|Living Places
M: +44 (0)7791925722 | E: Linzy.Outtrim@bblivingplaces.com
8th January 2016 Golden Valley Safer Neighbourhood Team (SNT) Briefing
22nd December 2015-8th January 2016
Happy New Year to you all; we were hoping it would be a crime free Christmas break but sadly it appears the criminal fraternity were busy helping themselves to some of your belongings.
Please don’t make it easy for them by not securing your garages, sheds and outbuildings, and mark your valuables and note all the serial numbers. The serial numbers can be stored for free on Immobilise, the national property register – https://www.immobilise.com/
Crime Trends Craswall Two chainsaws were stolen from a locked outbuilding on a farm overnight on Tuesday 22nd/Wednesday 23rd December. Entry was gained through a shuttered window Incident ref 493-s-070116
Eaton Bishop Sometime in the early hours of Boxing Day, two residential garages near to the church were accessed, tools and large garden equipment were taken. At both properties the garage doors were unlocked so access was gained easily Incident refs 83s 261215 and 209s 261215.
Ewyas Harold An Ifor Williams double axle 2 tonne tipping trailer, which had been secured with a hitch-lock, was taken from the Westwood Industrial Estate sometime between 19th – 29th December
Incident ref 535s 291215
Newton St. Margaret’s A classic motorbike was taken from a shed sometime overnight on Christmas day/Boxing day , the bike was not road worthy and would have been a project Incident number 203s 271215
Message from Inspector Bob Barnett – West Mercia Police
During December I updated you on scams and home security. Into 2016 I shall continue with the same theme. Prevention is better than replacement! Your local Safer Neighbourhood Team can arrange a free crime prevention survey to help you better protect your belongings. To find details of your local team please go to:
https://www.westmercia.police.uk/article/2110/Herefordshire-policing-area and put your post code in. Each Team has different ‘surgery’ events across their areas. Check the web site; we are offering free property marking events.
In December your local police continued their work to target offenders. Operation Nightingale patrols in the countryside have linked in with local gamekeepers and farmers to continue our drive to reduce rural crime. This year’s drink drive campaign saw an increase in people arrested for drink and drug driving offences. Remember it’s at least a 12 month ban from driving and normally a re-test in order to drive again.
Could you Volunteer? West Mercia Police are currently recruiting a number of volunteers to a wide variety of roles. For more information contact me at: robert.barnett@westmercia.pnn.police.uk
January also sees the launch of our citizenship academies. For more information contact Sergeant Emma Freer on: emma.freer@westmercia.pnn.police.uk
The Police continue to need your help to tackle crime and its effects on us all. If you see something that you think isn’t right, it’s probably not!
P – phone 999 only if ….
O – offenders are nearby
L – life is at risk
I – injury caused or threatened
C – crime is in progress
E – everything else call 101
Or, you can do it anonymously through the Crimestoppers charity on 0800 555111.
Last month I updated you on telephone scams. With depressing regularity we see older residents getting these calls and handing over card details or indeed transferring cash to another account. NO ONE IN A BANK OR THE POLICE WILL TELEPHONE YOU AND ASK YOU TO DO THIS! If you are concerned about a call, ring us (numbers above) and we can give you advice. Also with the information you give us try and catch these fraudsters.
This month we have seen a re-emergence of distraction scams at supermarkets. A picture paints a thousand words so….

Watch Schemes – We are also working with partners to launch ‘Face Watch’ – this works very well in business parks or retail areas. If you are interested in setting up your own or joining a watch in your area or indeed just want more information, then Paul can be contacted by email at: –
paul.crumpton@westmercia.pnn.police.uk or by telephone on 01905 727402
Finally I wish you all a peaceful and prosperous 2016 Bob Barnett
The Golden Valley Safer Neighbourhood Team are planning to conduct road shows around the area throughout 2016, involving as many partner agencies as possible. Please get in touch if there are events in 2016, for example Village Fetes, that you would like us to attend and we will put it in the diary.
Kind Regards Golden Valley Safer Neighbourhood Team PS 1954 Nick Green (Based at Ledbury)
PC 2514 Tom Milton PCSO 6173 Fiona Witcher PCSO 6433 Lucy Morris
Peterchurch Police Station Peterchurch HR2 0RR 101 ext 4820
Team mobile 07779 141232 (Non urgent messages only)
Team Blackberry 07816 172502 ( Non urgent messages only)
Where we work
Abbeydore, Bacton, Blakemere, Bredwardine, Clehonger, Clifford, Clodock, Craswall, Cusop, Dorstone, Dulas, Eaton Bishop, Ewyas Harold, Kerry’s Gate, Llancillo, Llanveynoe/Olchon, Longtown, Lower Maescoed, Madley, Michaelchurch Escley, Moccas, Newton, Peterchurch, Preston on Wye, Rowlestone, Shenmore, St Margarets, Turnastone, Tyberton, Vowchurch & Walterstone.
View our new Warwickshire Police and West Mercia Police websites at: www.warwickshire.police.uk and www.westmercia.police.uk

The Ex-Golden Valley Filling Station
The Parish Clerk contacted the Herefordshire Association of Local Councils (HALC) for advice and
due to Herefordshire Council’s Enforcement Officer closing the case little more could be achieved.
Suggestion made to contact an Affordable Housing Association with details reference Neighbourhood
Development Plan states old garage is on a “Brown Field” site, Compulsory Purchase Order etc.

Notice of Casual Vacancy in the office of Parish Councillor for Peterchurch Parish
Notice to be posted on Notice Board

Neighbourhood Development Plan Steering Group meeting to be arranged now all responses had been
sent to Planning Consultants Kirkwells

14.0 Matters Relayed to the Clerk for Agenda of the Next Meeting
Speed Indicating Device(s) (SIDs)
Letter received from a resident
Mobile telephone signal
Is Herefordshire Council fit for purpose?

15.0 Confirmation of the Next Meeting Date, Time and Venue
The next meeting will be an Ordinary Parish Council Meeting and is to be held on Tuesday 16th February 2016 in the Peterchurch Village Centre and is to commence at 7.00pm

Meeting declared closed at 9.10pm