Minutes – 19th April 2022

Minutes of an Ordinary Parish Council Meeting PPC/MH/166 held in the village hall on

Tuesday 19th April 2022 at 19.00 hrs.

 

 Present

Councillors David Morgan, Anna Coda, Robert Metcalfe, Emma Thacker-Vuts, Samantha Metcalfe and Isabelle Watkins.

 

In attendance…. Jennie Hewitt (Ward Councillor), Greg Warwick (Footpaths Officer), Mark Hearne (Parish Clerk) and one resident

 

  1. Apologies for absence – Councillors Brendan Treanor and Johnny Scrimgeour.

 

  1. Declarations of interest & written dispensation requests – None

 

  1. Minutes of the previous meetings held on 15th March 2022. It was RESOLVED to adopt the minutes as a true record, and these were signed by the Chairman.

 

  1. To Review Resolutions reached at the meeting of the 15th March 2022 – The Clerk provided a brief update on the resolutions from the previous meeting. It was noted that Balfour Beatty had not responded to an email from the Clerk concerning the planned road closure between Hinton and The Nags Head.

 

  1. Open session
    • West Mercia Police – No one from West Mercia Police was available to attend the meeting.
    • To receive a report from the Ward Councillor – Ward Councillor Hewitt had little to report but agreed to contact David Hitchiner regarding the traffic lights at Kingstone.
    • To receive views from local residents on parish matters. A resident raised concerns over the increasing amount of dog excrement on the footpath close to the church. Councillor Watkins commented that Hay-on-Wye Council had experienced similar problems and she would contact them to understand what remedies they put in place.
  2. Footpaths – There was nothing to add to the reports circulated by the Footpaths Officer in advance of the meeting.

 

  1. PlanningTo comment on applications to be determined by Herefordshire Council. No planning applications have been received for consideration. Councillors debated the recent correspondence from Heather Carlisle (LPA) regarding the planned development of 89 houses in the parish. Councillors expressed disappointment that the developer had withdrawn the offer of the land but noted that further negotiations will take place when the “new” application is submitted for consideration.
  2. Finance
    • The current bank balances are:
      • Business Bank Instant account … £55,316.82
      • Treasurers Account … £9,848.82
    • It was RESOLVED to make the following payments:
      • Clerk’s salary (March 2022) in accordance with his employment contract.
      • Clerk’s Travel Costs – £5.40
      • Stationery – £5.29
      • PAYE (March 2022) – £137.20
      • Countrywide Grounds Maintenance (Apr 22) – £241.90
      • Village Hall Hire – £20.00
      • BT Payphones – £360.00
      • Cllr Samantha Metcalfe[1] – £9.60
      • Cllr J Scrimgeour – £15.49[2]
    • Financial Monitoring 2020/21 – The Clerk reported that, based on the current and predicted spend, it is anticipated that the reserves at year end will be in the region of £46k net of the ring-fenced Peterchurch Sports Fund (£10.5k) and the grant for adult gym equipment (£10k).
    • Finance Working Group (FWG) Meeting – Arrangements are being made to hold a meeting of the FWG in early May 2022.
    • Financial Support to the Platinum Jubilee – It was RESOLVED that the Parish Council will contribute £170 towards the event plus the cost of renting two disabled portaloos the details of which will be circulated by Councillor Samantha Metcalfe. At the request of Councillor Samantha Metcalfe, it was agreed that the duck race could take place on the Saturday 4th June 2022.
  3. Future Parish Council Objectives – Discussion focused on the four workstreams:
    • Traffic – Councillor Thacker-Vuts reported that there were no substantive developments since the previous meeting
    • Drainage
      • Councillors noted that confirmation has been received from Balfour Beatty that the Parish Council has been offered drainage grant monies of £4339. This is considerably less than the bid submitted to Balfour Beatty and will mean that the tasks which underpinned the application will need to be prioritised and reduced in scope to align with the available money.
      • It was RESOLVED that the Clerk hastens the Lengthsman for a response to the draft contract that has been issued to him for consideration.
    • Facilities – Councillor Metcalfe reported that she will acquire three quotes for work needed on trees situated in the playing field. It was RESOLVED that the Clerk investigates the range and cost of dog signs designed to warn owners from allowing their animals to enter the recreation ground.
    • Environment – Councillor Watkins reported that she has identified a spot close to the Fire Station suitable for tree planting. Councillor Samantha Metcalfe reported that the packets of seeds to commemorate the Platinum Jubilee have been delivered but the distribution has revealed some missing addresses from the electoral roll.

 

  1. Parish Meeting – Councillors alluded to the recommendations proposed by Councillor Scrimgeour and agreed that the Parish Meeting which is due to take place on the 17th May 2022 was a perfect opportunity for highlighting the achievements of the Parish Council since the public consultation in November 2021. It was RESOLVED to hold the informal part of the meeting from 18.00hrs to 19.00hrs during which light refreshments will be served.

 

  1. Proposed Revisions to the Agenda – It was RESOLVED to defer any discussion on the proposals circulated until the May meeting of the Parish Council.

 

  1. Grant Policy – It was RESOLVED to adopt the Grants Policy as circulated by the Clerk.

 

  1. Bank Mandate Form – It was RESOLVED to defer submitting the mandate variation form until after the May meeting of the Parish Council.

 

  1. Parish Council E-Mail Account – Councillors recognised the benefit of .uk emails for managing information more effectively and it was RESOLVED that the Clerk makes the necessary arrangements in conjunction with HALC.

 

  1. Clerk Correspondence – None received.

 

The Chairman closed the meeting at 20.35

[1] Reimbursement for purchase of green waste sacks

[2] Reimbursement of printing costs

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