Minutes – 18th May 2021

Minutes of the Annual Parish Council Meeting PPC/MH/156 held remotely on

Tuesday 18th May 2021.




Councillors David Morgan, Brendan Treanor, Anna Coda, Johnny Scrimgeour, Robert Metcalfe, Emma Thacker-Vuts, Samantha Metcalfe and John Burgess.


In attendance….   Ward Councillor Jennie Hewitt, Greg Warwick, Allan Gibbs (Footpath Officers), Mark Hearne (Parish Clerk) and six residents


  1. Election of Chairman – Councillor Morgan was proposed by Councillor Scrimgeour and seconded by Councillor Thacker-Vuts and was duly re-elected as Chairman.


  1. Election of Vice Chairman – Councillor Scrimgeour was proposed by Councillor Thacker-Vuts and seconded by Councillor Burgess. Councillor Treanor was proposed by Councillor Robert Metcalfe and seconded by Councillor Coda. Following a vote, Councillor Treanor was re-elected as Vice Chairman.


  1. Apologies for absence – None.


  1. Declarations of interest & written dispensation requests – None


  1. Minutes of previous meeting held on 22nd April 2021. It was RESOLVED to adopt the minutes as a true record, and these will be signed by the Chairman in due course.


  1. To Review Resolutions reached at the meeting of the 22nd April 2021. All actions arising from the meeting held on the 12th April 2021 were reviewed with most having been discharged.


  1. Open session
    • To receive a report from West Mercia Police – PCSO Peter Knight reported that there are no significant crime issues to report but there are occasionally reports of suspicious vehicles in the area so if any resident spots anything untoward it should be reported to the local police team. Speed enforcement remains a priority and checks were undertaken during the previous weekend. The Year 12 cohort at Fairfield school will shortly receive a talk on social media. PCSO Fiona Witcher is due to retire at the end of June 2021 and the Chairman asked that the appreciation of the Parish Council be conveyed in recognition of her service to the parish over many years.
    • To receive a report from the Ward Councillor –Ward Councillor Hewitt covered the following issues:
      • The new CEO (Paul Walker) at Herefordshire Council has already established a dialogue with all Ward Councillors and this will be the mechanism through which issues will be raised.
      • Despite slow progress on the road safety issues it is hoped that a meeting with a representative from Herefordshire Council will be arranged shortly.
      • The priority of Balfour Beatty has switched from road to drainage issues.
      • A new plan for the future delivery of home care in the county has been drafted.
    • To receive views from local residents on parish matters – The following issues were raised:
      • A footpath south of Closure Place has been temporarily closed and there is no indication on the duration of the closure. A photographic copy of the notice will be emailed to the Clerk.
      • The continued use of Zoom should be considered plus it was suggested that the Parish Council records and publishes actions taken against issues raised by members of the public. The Chairman agreed that these issues will be discussed at the next meeting.
      • Suggested the erection of signs warning of the presence of deer. The Chairman agreed that this will be included on the agenda for the next meeting.
      • Despite recent drainage work at New Haven the situation has improved but has not resolved the issue completely. It was RESOLVED that the Clerk re-reports the issue to Balfour Beatty.


  1. Covid 19 Response in Peterchurch – Councillor Burgess confirmed that it remains the aspiration of the Hub to retain the services of the cohort of volunteers to support other community events post Covid 19. Preparations are in train for the summer event.


  1. Footpaths
    • Mr Greg Warwick reported that the initial survey of the footpaths is close to completion and reported the closure of the PROW between Prospect and Old Lodge. Orders have been placed for replacement stiles. Landowners have been co-operative in helping to respond to footpath issues.
    • Mr Allan Gibbs agreed in the future to circulate his written report prior to the meeting to allow Councillors the opportunity to raise any issues of concern. The Locality Steward has asked for further photographs of the Well Meadow field and once received will contact the landowner.
    • Councillor Burgess asked if it was the intention of the Parish Council to make available some monies exclusively for the Footpath Officers. It was suggested that requests for expenditure be submitted to the Parish Council on an “as and when needed” basis.


  1. PlanningTo comment on applications to be determined by Herefordshire Council. No planning applications have been submitted for consideration at this meeting.


  1. Finance
    • The current bank balances are:
      • Business Bank Instant account … £52,295.26
      • Treasurers Account … £5,229.19
    • It was RESOLVED to make the following payments:
      • Clerk’s salary (April 2021) in accordance with his employment contract.
      • PAYE (April 2021) – £119.80
      • Zoom Subscription – £28.77 (shared cost with 4 other Parish Councils)
      • Stationery – £24.97
      • Countrywide Maintenance- £223.99
      • Greenbarnes (noticeboard) – £2,587.28
      • D J Lloyd Contracting (hedge trimming) – £96.00
      • Allan Gibbs (Footpath supplies) – £8.09


  1. Highways
    • Councillor Thacker-Vuts reported that the Peterchurch Road Safety Group (PRSG) would like to extend its thanks to the Parish Council for its support. The PRSG are now seeking community input on road safety issues and will publish its email address on social media and an article will appear in the June edition of the Golden Valley News in addition to posters being displayed in the village. Councillor Thacker-Vuts also asked Ward Councillor Hewitt for her support in expediting the much need survey of the village pavements.
    • Councillor Samantha Metcalfe reported that she has some information on new Speed Indicator Devices but is awaiting answers to a number of questions. Councillor Metcalfe mentioned that she had been joined by Councillors Robert Metcalfe and Scrimgeour plus PCSO Knight in a meeting with Ian Connolly (West Mercia Police) to discuss road traffic issues. The Parish Council will receive an update on both issues at the next meeting.
    • Councillor Robert Metcalfe reported that there is a damaged drain on the Urishay road (C1209) just after the turning off the B4348. It was RESOLVED that this issue is reported to Balfour Beatty.
    • Councillor Scrimgeour reported that advice from Ian Connolly indicated two possible sources of funding for road safety work and agreed to provide the relevant links.


  1. Parish Council Objectives – Councillor Scrimgeour reported that following recent discussions of the working group it was agreed that the following five key issues should inform the Parish Council objectives.
    • Traffic
    • Drainage
    • Environmental
    • Facilities
    • Welfare

Councillor Thacker-Vuts invited Councillors to express a preference for the subject[s] in which they are most interested with a view to progressing the work outside the regular Parish Council meetings.


  1. Playing Field – Councillor Scrimgeour confirmed that it is remains the intention to repaint the hut and benches at the playing field. Councillor Robert Metcalfe asked if the Lengthsman could assist on the railings. It was RESOLVED that the Clerk contact the Lengthsman asking him to contract Councillor Metcalfe. Councillor Burgess also volunteered to offer some assistance. Councillor Robert Metcalfe mentioned that there is a problem with broken glass on the playing field.


  1. Clerk Correspondence – The only piece of clerk correspondence received this month in which a resident had expressed concern that the planters at either end of the village might make way for white gates. The Chairman advised that he has replied advising that no decision has been reached on the planters, but any alternative locations should be forwarded to the Clerk.


  1. Matters raised for the next meeting on the 222nd June 2021
    • Dog bin signs
    • Recycling
    • Use of Zoom to support future meetings
    • Summer event
    • Sports Fund
    • Primary School
    • Car Parking


The Chairman closed the meeting at 20.10 hrs

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