Minutes 18th February 2020

Minutes of Parish Council Meeting PPC/MH/141 held on
Tuesday 18th February 2020 at 19.00 hrs in the Village Hall

Councillors David Morgan, Brendan Treanor, Robert Metcalfe, Richard Gaze, Anna Coda, Johnny Scrimgeour, John Burgess and Maria Duggan.

In attendance…. Ward Councillor Jennie Hewitt, PCSO Peter Knight and five residents.

1. Apologies for absence – None.

2. Declarations of interest & written dispensation requests.

2.1 Councillor Richard Gaze declared a Non-DPI against Agenda item 6.1

3. Minutes of previous meeting … 21st January 2020
3.1 It was RESOLVED to adopt the minutes as a true record. The minutes were signed by the Chairman.

4. Open session
4.1 West Mercia Police…PCSO Knight reported that the aftermath of the recent bad weather had been very challenging but the clear up is well underway with the various agencies working well together. There has been no reported crime this month, but scams are very much in evidence. The police are in discussions with Yeomans Travel to try to find an acceptable solution to the starting point for the No 39 bus which currently begins its journey from Lewis Way.
4.2 Ward Councillor Jennie Hewitt’s report included the following key issues:
4.2.1 Electric Buses – Ward Councillor Hewitt provided a detailed response to a request from a resident on the current position of Herefordshire Council regarding electric buses. Currently £40m has been allocated in the capital budget for electric buses and there is a proposal to establish an “arms-length“ company to manage any future procurement.
4.2.2 Peterchurch Primary School- A meeting has taken place with key Herefordshire Council stakeholders to discuss the primary school. Herefordshire Council will test the veracity of the recommendations which emerged from a feasibility study conducted by Hayhurst & Company. A key recommendation is that the primary school is rebuilt on the existing site. Ward Councillor Hewitt reported that £10m has been set aside for this work. Councillors sought an assurance that the budget is secure and would remain in the capital budget until the school is rebuilt. Councillors also emphasised the importance of perusing and understanding the project plan, associated timescales and the risks to the rebuild. Ward Councillor Hewitt agreed to provide weekly updates and suggested that Ceri Morgan (Herefordshire Council) come along to a future Parish Council meeting to discuss the project.
4.2.3 Highway Issues – Councillor Maria Duggan thanked Ward Councillor Hewitt for her support for arranging for the recent repairs to the Old Tay Road but commented that Long Lane remains in a terrible condition. Other areas which have been severely damaged by the recent bad weather include Stockley Hill. Councillor John Burgess’ proposal to organise a survey of the drainage infrastructure in the village to better understand the scale of the problem was accepted by fellow Councillors. It was, therefore, RESOLVED that the clerk identify some suitably qualified contractors in order to obtain a quote for undertaking this work. Post meeting note – Ward Councillor Hewitt advised that the Locality Steward has confirmed that the collapsed culvert at Hinton is a Balfour Beatty responsibility and has been reported to their drainage department. The issue has been included in their work schedule and the necessary remedial work is dependent on the availability of funding and prioritised according to risk.
4.2.4 Cleaning Signs and Night Testing – Ward Councillor Hewitt confirmed that the testing takes place between November and February and there is currently a high level of defects.
4.3 Residents’ Issues
4.3.1 A resident questioned why Balfour Beatty regularly undertake repairs to the road at Hinton Court which was used infrequently when there are other roads in the village which should be afforded greater priority.
4.3.2 In response to a question from a resident Ward Councillor Hewitt referred to the possibility of incorporating cycle paths in the Golden Valley as part of an initiative to re-open the railway station at Pontrilas. The project is being led by Clive Stainton and it was RESOLVED that the clerk invite him to attend the next Parish Council to explain more about what is being planned.
4.3.3 A resident drew attention to a blocked drain adjacent to Hinton House and it was RESOLVED that the clerk arrange for the lengthsman to investigate the problem and undertake the necessary remedial as necessary.
4.3.4 A resident highlighted a collapsed manhole cover at Hinton Villa, and it was RESOLVED that clerk write to the property owner to ask that the necessary repairs are undertaken.
4.3.5 Councillor John Burgess reported that there is a Peterchurch Community Facebook page which is a source of useful information and would be an effective vehicle for publicising village activities.

5. Planning …. Comments on applications to be determined by Herefordshire Council.
5.1 Planning Consultation 200069 Meadow House, 5 Princes Orchard, Peterchurch, Hereford HR2 0RW. Demolition of existing conservatory and erection of a two-storey extension and sunroom. Following discussion, it was decided to approve the application and it was RESOLVED the clerk inform the LPA accordingly.
5.2 Planning Re-Consultation 194139 – Site off Chapel Lane, To the North of ‘The College’, Chapel Lane, Peterchurch, Herefordshire. Councillors noted the changes to the planning proposals but concluded they had not sufficiently address their previous reservations around accessibility and were still unable to support the application. It was RESOLVED that the clerk inform the LPA accordingly.

6. Finance…
6.1 The bank balances as at 31st January 2020
6.1.1 Business Bank Instant account … £37,793.46
6.1.2 Treasurers Account … £3,252.28
6.2 It was RESOLVED to make the following payments
6.2.1 Village Hall – £20
6.2.2 Clerk’s salary as per employment contract
6.2.3 Countrywide Maintenance- £223.99
6.2.4 Stationery – £41.90
6.2.5 Travel – £10.80
6.2.6 Postage £7.32
6.2.7 PAYE – £116.60
6.2.8 HALC – £748.68

7. Highways
7.1 Councillor Metcalfe raised concerns over the dip in the B4348 in Vowchurch and it was RESOLVED that the clerk bring this to the attention of the Vowchurch Parish Council.
7.2 Councillor Metcalfe also mentioned the drainage report promised by Balfour Beatty is still outstanding. It was RESOLVED that the clerk hasten Balfour Beatty for the report.

8. Traffic Related Issues in the Village
8.1 Councillor Scrimgeour sought and was given approval for white lines to be applied to the recreation ground car park at a cost of between £350-£400.
8.2 Ward Councillor Hewitt agreed to lobby Herefordshire Council for a safety crossing outside the primary school.

9. Footpaths
9.1 It was RESOLVED that the clerk remind the Locality Steward of the large pothole in the pavement adjacent to the primary school.
9.2 The footpath from Hinton Farm to the church was causing problems and it was RESOLVED that the clerk write to the landowner asking that action is taken to clear the ditch.

10. Playing Field – The clerk provided a copy of Land Registry records which establish ownership of the playing field boundary.

11. Primary School – This was covered as part of Ward Councillor Hewitt’s report and there was nothing further to add.

12. Climate Emergency – Councillors were reminded that all are welcome to attend the climate emergency meeting arranged by Dorstone Parish Council for the 26th February 2020. Councillor Duggan mentioned that the Great Collaboration event she attended recently had highlighted a number of practical suggestions that the Parish Council might wish to consider in responding to the climate emergency and agreed to circulate the notes and slides to her fellow Councillors. Ward Councillor Hewitt mentioned that there is relevant information on the Herefordshire Council website. It was agreed that the climate emergency would be included on the agenda for the next meeting in order to formulate a clear way forward.

13. Adoption of Risk Management Plan – It was RESOLVED to adopt and publish the Risk Management Plan.

14. Clerk Correspondence
14.1 Councillors agreed to invite a speaker to the next meeting to talk about the VE celebrations.
14.2 The clerk referred to a letter received from the Head Teacher at Peterchurch Primary School offering support to a 20-mph speed limit outside the school.

15. To Note Information Items – No issues were raised.

16. Matters raised for the next meeting on Tuesday 17th March 2020
16.1 Extension to the car park
16.2 Climate Emergency
16.3 Village Noticeboard – It was RESOLVED that the clerk check the relevant minutes to ascertain the proposed new location for the noticeboard.

The Chairman closed the meeting at 20.55 hrs

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