Minutes – 17th December 2019

Minutes of Parish Council Meeting PPC/MH/138 held on
Tuesday 17th December 2019 at 19.00 hrs in the Village Hall

Councillors David Morgan, Brendan Treanor, Robert Metcalfe, Richard Gaze, Anna Coda, Johnny Scrimgeour and John Burgess

In attendance…. Six members of the public.

The Chairman reported the sad death of Maurice Church a former Parish Councillor of many years and wanted to record his thanks for his service.

1. Apologies for absence – Cllr Maria Duggan.

2. Declarations of interest & written dispensation requests.

2.1 No declarations were submitted.
3. Minutes of previous meeting … 19th November 2019
3.1 It was RESOLVED to adopt the minutes as a true record. The minutes were signed by the Chairman.

4. Open session
4.1 West Mercia Police…There was no representation from West Mercia Police.
4.2 Ward Councillor Jennie Hewitt was not present at the meeting. The Chairman reported that he and the Clerk had met the Ward Councillor on the 2nd December 2019 to discuss the statement she conveyed at the previous Parish Council meeting. This issue will be discussed more fully under a confidential item at the conclusion of the main business.
4.3 Residents’ Issues
4.3.1 A resident reported that Balfour Beatty have jetted the blocked drain at Hinton. Councillor Robert Metcalf reported that he had spent time with a Balfour Beatty engineer where they surveyed all the drainage trouble spots in the village. The drainage engineer will produce a report summarising his findings and also intends to write to landowners where ditches are contributing to drainage problems as is the case in Long Lane. It was RESOLVED that the clerk contact Balfour Beatty to expedite the report from the drainage engineer.
4.3.2 The condition of Church Road was also mentioned by a resident who commented that it is suffering from an accumulation of mud. The Chairman reported that the lengthsman had already been asked to tidy up Church Road but would be asked to deal with any residual issues as necessary.
4.3.3 A resident sought clarification on Hereford Council’s response to the “Climate Emergency” asking specifically what was being proposed and the associated timetable for implementation. It was RESOLVED that the clerk would put these questions to the Ward Councillor.
4.3.4 The Chairman agreed that all future minutes will be posted on the village noticeboard.
4.3.5 The Chairman confirmed that the Parish Council intend issuing a winter newsletter and the draft will be considered later in the meeting.
4.3.6 Councillors Anna Coda and Johnny Scrimgeour provided a brief report from their recent attendance at a Youth Presentation which took place in the Hub. The young people present offered views on what they like best (environment) and what they liked least (communication and transport) about living in Peterchurch.

5. Planning …. Comments on applications to be determined by Herefordshire Council.
5.1 Planning Consultation 193966 – Land at Dorefield House, Crossways, Peterchurch, Herefordshire. Proposed erection of dwelling and garage. Construction of associated works. The Chairman stated that outline planning permission had already been granted for the site following an appeal and the objections of the Parish Council. It was noted that the current application includes a larger footprint and issues around access from the proposed site were highlighted as a cause for concern. By a majority decision Councillors decided to object to the proposals over concerns on access from the property and the fact it will overlook a neighbouring dwelling. It was RESOLVED that the clerk notify the LPA accordingly.
5.2 Planning Consultation 193997 – Whitehall, Peterchurch, Herefordshire – Removal of a single storey projection on the north-east side of the building, the alteration of two ground floor bay windows and one two-storey extension to the south-east end, one two-storey extension at the northern corner and a single storey extension on the north-east side. Retrospective. Following discussion, it was RESOLVED to support the application and that the clerk notify the LPA accordingly.
5.3 Planning Consultation – 194139 – Site off Chapel Lane, To the North of ‘The College’ Chapel Lane, Peterchurch, Herefordshire – Proposed new general purpose agricultural and livestock building. Following consideration of the proposals Councillors concluded that they could not support the application in its current form highlighting concerns over the proposed siting of the dwelling.
6. Finance…
6.1 The bank balances as at 30th November 2019
6.1.1 Business Bank Instant account … £37,790.41
6.1.2 Treasurers Account … £5,506.24
6.2 It was RESOLVED to make the following payments
6.2.1 Village Hall – £30
6.2.2 Clerk’s salary as per employment contract
6.2.3 Countrywide Maintenance-£223.99
6.2.4 Stationery – £42.79
6.2.5 Travel – £10.80
6.2.6 PAYE – £116.60

6.3 Request for a donation from Dore Community Transport – It was RESOLVED that £200 be donated to Dore Community Transport.

7. Highways
7.1 Although the company who installed the Vehicle Activated Signs in the village is no longer trading it may be possible to source the programme or a compatible alternative which may enable problems with the system to be rectified.
7.2 A resident reported that Herefordshire Council are not compliant with TD25 in failing to regularly clean and night test road signs in the village. It was RESOLVED that the clerk bring this to the attention of the Ward Councillor.
7.3 As a result of issues raised at the last Parish Council meeting, Vowchurch Parish Council have referred the problem of surface water on the B4348 adjacent to Clatterbrook Cottage to the Locality Steward. The Chairman reported that he had spoken to the landowner regarding a similar issue further along the B4352 at Kingstone.

8. Traffic Related Issues in the Village – No further issues were raised.

9. Footpaths
9.1 A resident reported that the first stile on PR10 was very steep and suggested that the installation of a handrail would make access to the footpath much easier.
9.2 It was RESOLVED that the clerk would facilitate contact between the Chairman and the lengthsman to discuss the need for removing grass that is encroaching on footpaths in the village particularly outside the primary school. It was noted there are rumours that work on the primary school has been delayed by 3 years but no official notification has emanated from Herefordshire Council. It was RESOLVED that the clerk seek an update from the Ward Councillor.

10. Playing Field – Councillor Robert Metcalfe reported to the police that rubbish, containing patio cleaner, had been dumped in the playing field.

11. Smartwater – Following discussion, it was decided against participating in the Smartwater initiative and it was RESOLVED that the clerk would notify West Mercia Police accordingly.

12. Extension of Car Park – Councillor Scrimgeour briefed the meeting on his paper which had been circulated previously. Discussion focused principally on introducing white lines in the existing car park to help ensure the available space was used more efficiently and erecting signage directing motorists to other parking areas in the village. It was RESOLVED that Councillor Metcalfe would proceed with arranging for the introduction of the white lines and it was further RESOLVED to consider the wording on the proposed signage at the next Parish Council meeting. There was also some discussion on acquiring funding to support any work agreed on the recreation ground car park project which may include the purchase of new play equipment. Councillor Scrimgeour would explore whether any funding may be available through the Peterchurch Community Panel. In parallel, it was RESOLVED that the clerk would research some possible alternative sources of grant funding.

13. Winter Newsletter – It was RESOLVED that the clerk proceed with the printing and distribution of a winter newsletter.

14. Adoption of New Policies – It was RESOLVED to adopt and publish a Grievance and Disciplinary Policy & Community Engagement Policy.

15. Clerk Correspondence
15.1 The clerk reported that the initial cost estimates from Balfour Beatty for a pedestrian crossing outside the primary school is in range of £40k to £50k. As an alternative Councillors discussed the introduction of a 20-mph speed sign outside the school and it was RESOLVED that the clerk seek the support of the Head Teacher before referring the request to Herefordshire Council.
15.2 The clerk referred Councillors to the response from the Locality Steward on the respective responsibilities of Balfour Beatty and the lengthsman. It was RESOLVED that the proposed conversation between the Chairman and the lengthsman on footpaths (see 9.2 above) would also cover general maintenance issues.

16. To Note Information Items – No issues were raised.

17. Matters raised for the next meeting on Tuesday 21st January 2020
17.1 Car park extension
17.2 Pedestrian Crossing

Confidential Item

18. The Chairman briefed Councillors on the meeting he had with the Ward Councillor on the 2nd December 2019 in order to discuss the issues she raised at the previous Parish Council meeting. Following discussion, it was RESOLVED that the clerk would draft and seek the approval of Councillors on a proposed written response to the Ward Councillor.

The Chairman closed the meeting at 21.00hrs

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