Minutes 17th April 2018

Minutes of an Ordinary Meeting of Peterchurch Parish Council
held at The Peterchurch Village Hall on Tuesday 17th April 2018

No PPC/MW/119

Councillors Present
Councillor Mr P J Clarke Chairman
Councillor Ms S Murrin Vice – Chairman
Councillor Mr M J Church
Councillor Mr R Gaze
Councillor Mr L R Metcalfe
Councillor Mr D Morgan
Councillor Mrs R A Quelch
Councillor Mr B C Treanor

Clerk Mr M Walker

Also Present
Five further members of the public

The Ordinary Meeting of the Parish Council was formally opened
by the Chairman at 7.00pm
1.0 Apologies for Absence
Apologies were received and accepted from Golden Valley North Ward Councillor Mr Philip Price and Lengthsman Mr Terry Griffiths
PCSO Fiona Witcher representatives from the Police not present

2.0 Declarations of Interest & Dispensations
2.1 To receive any Declarations of Interest in agenda items from Councillors
No Declarations of Interest were made

2.2 To consider any written applications for dispensation
There were no written requests for dispensation

3.0 Minutes
The Minutes of the Ordinary Parish Council Meeting No PPC/MW/118 held on
Tuesday 20th March 2018 at 7.00pm, were confirmed as a true record and signed by the Chairman.

4.0 To Receive Reports from:-
4.1 Ward Councillor Mr Philip Price
No report available

4.2 West Mercia Police
PCSO Fiona Witcher representative from the Police not present see Item 13.0

4.3 Locality Steward Paul Norris
Reports emailed to Parish Councillors

4.4 Update from Lengthsman Mr Terry Griffiths
Lengthsman Mr Terry Griffiths not present but report sent by email
“Report Peterchurch Parish Council
Roads – Verge maintenance scheduled to start W/C 23-04-18
Play Area – Schedule starting W/c 23-04-18
Recreation Area – Schedule starting W/c 24-04-18
Specific Tasks – Quotations will be available for your meeting 17-04-18
Terry Griffiths Parish Lengthsman Peterchurch parish Council”

4.5 Update Church Road Parking outside Almshouses
Letter as prepared by Parish Council Chairman forwarded to BBLP
H Bar on road appears to be working

5.0 Public Question Time
Designated maximum period of 10 minutes for public questions to the Parish Council
1) Footpath PR18A has it been removed from planning – across field and parallel to hedge
There was an Order to remove

2) Old Petrol Station is not secure, children playing in hazardous area

3) Road/Footpath to Price’s Farm U Road Hedge overgrown

4) Potholes Stockley Hill by Bus Stop B4348
2nd entrance to Crossways deep hole, full of gravel, water running down to main road, caused by crushed drain

5) Footpaths PR1 and PR8 dog faeces a health hazard for humans and animals
Article to be included in The Golden Valley News
Clerk to email Keith Taylor before Friday morning

6) Compliment from residents reference Village Planters are looking good
The Parish Council resolved to give the Chairman authority to purchase new plants (within existing budget) for planters when required

7) No further progress reference Mr Ravenscroft “dangerous pit”

6.0 Proposed Replacement Dwelling at West Lawn
Architect to present proposals for a replacement dwelling at West Lawn Cottage
181072 Park Farm Road Dorstone
Applicant Ms Bella Bathurst and Architect Kate Darby gave an overview of the proposed replacement dwelling.
The Parish Council resolved by majority to support the application as presented
Proposed by Councillor Mr B C Treanor and Seconded by Councillor Ms S Murrin Vice – Chairman

7.0 It is Time for Major Repairs to the B4348
To consider information received from adjoining Parish Council
7.1 The Parish Council resolved to become involved with the project
Proposed by Councillor Mr D Morgan and Seconded by Councillor Ms S Murrin Vice – Chairman

7.2 Nomination of Parish Councillor to attend Working Group Meetings on behalf of Peterchurch Parish Council is Councillor Ms S Murrin Vice – Chairman
All Parish Councillors agreed to give details – Highway Road Safety
Clerk to contact Dorstone Parish Council Clerk Mr Christopher Hendy
Councillor Mr P J Clarke Parish Council Chairman to contact Linzy Outtrim reference report of road
defects

8.0 Financial Report
To receive report from Finance Working Group Chairman Councillor Mr Brendan C Treanor and to
consider recommendations for approval
Financial Bank Reconciliations for both accounts (provided at meeting)
Councillor Mr B C Treanor Finance Working Group Chairman gave an overview of the meeting
Minutes of Finance Working Group Meeting held at The Peterchurch Village Hall on
Friday 13th April 2018 at 7.00pm No PPC/MW/119FWG
Councillors Present
Councillor Mr P J Clarke Parish Council Chairman
Councillor Mr B C Treanor Finance Working Group Chairman
Councillor Mr M J Church
Councillor Mrs R A Quelch
Clerk Mr M Walker
1.0 Apologies for Absence
To receive and accept any apologies
No apologies received
No Declarations of Interest recorded
2.0 To Confirm the Minutes of the Previous Meeting PPC/MW/116F dated 19th January 2018
To sign as correct Minutes from the previous meeting
The Minutes of the Finance Working Group Meeting No PPC/MW/116F held on Friday
19th January 2018 at 7.00pm were unanimously confirmed as a true record and signed by the Chairman at the next full Parish Council meeting.
3.0 Financial update
3.1 To Acknowledge and Record Receipts
No receipts received
3.2 Review Invoices for Payment
West Mercia Energy Invoice No 1475740 Electricity 01/02/2018-28/02/2018 £41.12
*Joint Cheque 001005
5th April 2018 West Mercia Energy 1490080004438
new twelve month capped electricity price for 01/04/2018-31/03/2019
West Mercia Energy Invoice No 1475662 Electricity 01/02/2018-28/02/2018 £9.61
*Joint Cheque 001005
5th April 2018 West Mercia Energy 1490090012853
new twelve month capped electricity price for 01/04/2018-31/03/2019
Peterchurch Village Hall Invoice No 88 £20.00
Tuesday 20th March 2018
Cheque 001006
Clerk’s Salary April 2018 Gross £618.34
Vehicle expenses £17.55
Postage £19.05
Computer Software £39.00
TAX £100.00 NIC £0.00
Nett Salary £593.94
Cheque 001007
All financial transactions unanimously approved
3.3 Confirmation of Bank Balances and Reconciliations
End of Year
Bank Balances as per Statements
@ 4th April 2018 Lloyds Treasurers Account £4,301.18
Bank Statement No 32
Bank Reconciliation to agree with Bank Statement signed
dated 13/04/2018 £4,301.18
Bank Balances as per Statements
@ 4th April 2018 Lloyds Treasurers Account £3,435.15
Bank Statement No 32
Bank Reconciliation for 1st April 2018-30th April 2018
Signed dated 13/04/2018 £2,561.02
End of Year
Bank Balances as per Statements
@ 3rd April 2018 Lloyds Business Bank Instant Access Account £18,444.43
Bank Statement No 25
Bank Reconciliation to agree with Bank Statement signed
dated 13/04/2018 £18,444.43
Bank Balances as per Statements
@ 3rd April 2018 Lloyds Business Bank Instant Access Account £18,444.43
Bank Statement No 25

3.4 To review 2017-2018 Year End Accounts
2017-2018 Accounts approved
3.5 Verify VAT Claim 1st April 2017 – 31st March 2018
VAT Claim for 1st April 2017 – 31st March 2018 completed and ready for submission to
HMR&C for £3,077.23
Letter for Brendan and Address and Village Hall Data
Village Hall Car Park
Hinton Hedge
4.0 To Agree Schedule and Venue for the Finance Working Group Meetings
Schedule – Next Finance Working Group Meeting to be held on the May 2018 to be arranged
Venue – The Peterchurch Village Hall at 7.00pm
Meeting declared closed at 8.20pm
Signed………………………….…………….…………
Financial Working Group Chairman Councillor Mr Brendan C Treanor Date Friday 4th May 2018

Councillor Mr Brendan C Treanor perused and checked the Accounts File for 2017-2018 and found no anomalies or discrepancies in the paperwork, also assessed risk and found no issues. Internet Banking remains only for the Parish Clerk to access and view Bank Statements.

Accounts now to be taken to the Internal Auditor

9.0 General Data Protection Regulations 2018
To set up a General Data Protection Regulations (GDPR) Working Group and report back to the Parish Council on the creation of:-
9.1 New Data Protection Policy

9.2 Privacy Policy

9.3 Privacy Notice

9.4 Data Subject Access Policy

9.5 To consider options with regards to the appointment of a Data Protection Officer

Working Group Members to consist of:- Councillor Mr R Gaze, Councillor Mr D Morgan and
Councillor Mr B C Treanor
Meeting to be arranged to discuss the above

10.0 Peterchurch Highway, Footway & Playground Issues Update
10.1 Parish Council’s Street Lights Update (Ward Councillor) reference adoption
Reply awaited

10.2 Kissing Gate (adjacent to Police Station) To receive update
11th April 2018 Morning Malcolm, Hope to find you well.
The gate by the station should be back soon just to let you know if you could pass on please.
I have however , been informed that it will not be painted by B.B. when I have asked it is because the metal needs sand blasting and this battle I am not going to win.
I would hope however that the PC may be able to paint it if they wish. My solution would be to spray the metal with rust inhibitor and the hammer rite .
Could you raise please with the PC for their considerations. Regards Paul

Before photograph to be sent by email to all Parish Councillors
Councillor Mr R Gaze and Councillor Mr L R Metcalfe to action restoration

10.3 Clarification of Outstanding TROs Update (Ward Councillor)
Reply awaited Clerk to contact Balfour Bratty again
Meeting to be arranged with Mr Richard Ball and Parish Councillors

10.4 To agree repair programme regarding damaged bollards at Hinton Crossroads
The Parish Council resolved that no further action was required as reinstatement had already been completed

10.5 To agree repair programme to boundary fencing in the village car park
The Parish Council resolved for a Working Group consisting of:- Councillor Ms S Murrin Vice – Chairman, Councillor Mr R Gaze, Councillor Mr L R Metcalfe and Councillor Mr D Morgan to undertake the work on a voluntary basis with a materials budget for the project being £200.00

11.0 Peterchurch War Memorial
Clerk to provide update with regards to renovation Grant Application
The pre-application had been submitted for 75% of the total cost of refurbishment and further
information had been submitted by the Clerk, Stage 2 completed. Reply awaited
The Parish Council unanimously resolved to place an order with The Memorial Restoration Company
Start date July – August 2018 Cost approximately £2,150.00
Should a grant not be obtained The Parish Council will fund the project from Parish Coffers

12.0 Safeguarding Policy
To consider Safeguarding Policy for adoption
The Parish Council unanimously resolved to adopt the Safeguarding Policy as presented

A Designated/Nominated Person responsible for Safeguarding will be the Parish Clerk

13.0 For Information Only Sheet
Sheet to include update on previous action points and a list of correspondence received
Planning Information
11th July 2017 Application No 172543
Land to the south of Closure Place, Peterchurch Hereford
Site for residential development and associated works
Application Type Outline
Planning Application Granted 27th March 2018
8th February 2018 Application No 180180
Hinton Cottage Peterchurch Hereford
Proposed demolition of existing porch and rear store room
Reconstruction of roof in asymmetric pitch, modify door aperture
to form window and construct two storey rear extension.
Removal of existing bay windows and replace all existing windows
Application Type Full Householder
Planning Application Granted 23rd March 2018
7th December 2017 Application No 174392
Track leading to West Lawn Cottage, Dorstone Hereford
Improvements to existing road leading to West Lawn Cottage
Application Type Planning Permission
Still Valid
28th February 2018 Application No 180492
Teazle Barn Newhouse Farm Wern Hir Long Lane Peterchurch Hereford
To install an all-weather riding arena 60m x 20m next to existing stable block
in a field already classes as equestrian use
Application Type Planning Permission
Still Valid
16th March 2018 Application No 180690
Little Brook Peterchurch Hereford HR2 0SF
Demolition of existing side extension Proposed single storey side extension
Application Type Full Householder
Still Valid

Correspondence
14th March 2018 Letter to Mr John Buck
Reference school signs thank you

26th March 2018 Letter to Mr John Campion Police and Crime Commissioner
reference Parking Issues Church Road

27th March 2018 Letter to Arquiva
reference Communication Installation Poston Lodge Farm

28th March 2018 Herefordshire Heartstart
Letter reference Training Courses

29th March 2018 Letter to Mr Tom Oliver
reference Kiosk sponsorship

29th March 2018 Letter to Mr Nigel Aston
reference Tree cuttings

29th March 2018 Letter to Ms G Mittelholzer
reference Reply to letter of 20th March 2018

4th April 2018 Email from Fran White
Reference Playground Inspection June/July 2018
April 2018 Golden Valley Safer Neighbourhood Team (SNT) Newsletter
Your team, based at Peterchurch
PC 164 Roger Bradley 07976 938 755 roger.bradley@westmercia.pnn.police.uk
PCSO 6173 Fiona Witcher 07773 054582 News from the Nick
The eagle eyed amongst you will notice that our colleague, Pete Knight, is missing from the team photo; he has left us at short notice (not his fault I hasten to add) to fill a vacancy at Bromyard. Pete thoroughly enjoyed working in The Valley and wanted us to pass on his best wishes to you all and to thank you for the support he has received during the year that he was part of the team.
We will be getting a replacement in a couple of months, once the imminent new PCSO training course is completed.fiona.witcher@westmercia.pnn.police.uk
Crime Trends 1st – 31st March 2018
Four metal sheep hurdles were stolen from a field boundary in Rowlestone between 5pm on Sunday
4th March and 3pm on Tuesday 6th March Incident ref 570-s-060318
At around 2.00 am on Friday 9th March, three motor cross bikes were stolen from a locked container at a farm near Canon Bridge, Madley. The offenders first broke into a workshop on the farm and removed several tools including a grinder, crowbar and an axe which were then used to force entry into the container. The bikes taken were a red Honda CRF 150 with the number 30 on it, an orange
KTM 150 SX with the number 43 on it, and a black Yamaha PW80 with the words ‘Monster Energy’ in green writing on it Incident ref 75-s-090318
Sometime between 5.30pm on Wednesday 14th March and 12 noon on Thursday 15th March, a GFS bridle with diamante brow band was stolen from a stable in a field in Brampton Road, Madley. The owner of the stable has reported vandalism at the same location over the past few months where feed bins have been tipped over and other items thrown around – this is in a part of the stable that the horses do not have access to Incident 376-s-150318
At the same location, another incident of vandalism occurred sometime between 7.30pm and 9.30pm on Sunday 25th March. As well as the usual tipping over of feed bins, fences surrounding the food storage area had been smashed allowing the horses access; one horse had eaten all the sugar beet that had been tipped out so could be ill as a result Incident 716-s-250318
A silver VW Passat estate parked in Oak Crescent, Clehonger was damaged sometime between 7pm on Friday 30th March and 6pm the following day. It appears an attempt was being made to break into the vehicle Incident 625-s-310318 Herefordshire is a safe place to live!
Arrests and fines
A 42 year old male from Clehonger was arrested at an address in Clehonger on 13th March on suspicion of supplying controlled drugs from the property, and a 22 year old male from Wolverhampton also found in the property was arrested on suspicion of supplying controlled drugs and also on suspicion of possession of controlled drugs with the intent to supply. A large quantity of controlled substances was found at the property. Both males are on police bail whilst enquiries continue.
Two cases of littering were dealt with by way of a £80 fixed penalty ticket in March. Both cases involved fast food cartons being strewn along country lanes – a 20 year old male from Pontrilas admitted to littering in Kilpeck, and a 19 year old male from Lower Maescoed admitted being responsible for littering in Ewyas Harold
Scam news Below is a round up of reports received from readers this month
“Just to warn the community that an Asian male (American English) is calling claiming to be from Microsoft Office support – asked for me by name!
Unusually 1471 yielded telephone 01422 385 837 – which did dial although no one picked up.”
“This morning I took a call from the following telephone number 02922 550404, it was a pre-recorded message. A female voice, identifying herself as Lisa, started off by telling me she was from the HMRC (Her
Majesty’s Revenue and Customs) and there was a serious lawsuit against my name. I immediately cut the call off.
Research shows that a large number of people have received the same call and some have been petrified by the tone and threats indicated by the caller.”
“I just received an automated phone call from number 02922 550404. The message was intimidating and warned me that there was a serious law suit out against me, if I didn’t ring back I would be liable for thousands of pounds or worse. I hung up and on researching the internet I discovered hundreds of other people have received the same call within the last few days. I am aware that most people would not be taken in by it, but even with my rational head on it felt threatening and worrying so can’t imagine what it might feel like for elderly or vulnerable people. Appreciate there is little you can do other than warn as many people as you can!”
“Just to let you know of a new scam, I believe:
MetroBank message to my mobile
“Our security team have tried to contact you regarding your online account. Log in via the secure link
http………/personal to avoid suspension” (numbers given between http and /)
As I don’t have an online account and have never heard of MetroBank I guess this is a scam.”
A new scam was brought to our attention last week by one of our readers, who asked that we spread the word.
The lady was alerted to the fact that her phone was out of order by neighbours who had been trying to make contact – she had been able to make calls out but apparently no-one could call her. When a call was made to the lady’s phone provider, they informed her that they had received a request from a male giving her husbands name to have their calls diverted to a mobile number. This request had not come from the couple, and couldn’t understand why someone would do that. (The mobile number given for the calls to be diverted to is now unobtainable).
A check was then made with the couples bank and it transpired that several large online shopping transactions had been made over the past few days using their card details – it is not known at this stage how the card details were obtained by the scammers as the card had not left the couples possession.
We’re assuming that the number was diverted so that if the bank called to check that the transactions were genuine they would have been unable to make contact with the couple.
We advise that you take precautions with your personal data – change to ex directory for your landline, and always elect NOT to be on the public register when you get your annual electoral form to fill in from
Herefordshire Council. How to Contact Us 101 to talk to your local SNT or report a crime goldenvalley.snt@westmercia.pnn.police.uk www.westmercia.police.uk @GValleyCops
Only call 999 in an emergency, when a crime is in progress or life is in danger

Received after Information Sheet compiled 17th March 2018
Dear Malcolm, I wanted to write to you to give you the results of the first round of consultation on the Community Governance Review in Peterchurch.
I am pleased to say that we had 36 responses to the Peterchurch questionnaire. Of the responses received 30 supported the parish council’s proposals to increase the number of parish council seats by one, raising the total number of parish councillors from 8 to 9 to accommodate current and future population growth. 6 of the responses were not in favour of this change. This equates to 83.3% of respondents being in favour of an increase in parish councillors, with 16.6% not being in favour.
At this stage, you do not need to take any further action. Myself and the team will start to prepare formal proposals and recommendations to indicate that this is a change the parish council is minded to pursue given the strength of community support evidenced. Those proposals will then be consulted on in May for a further six weeks.
In the meantime, please don’t hesitate to get in touch if you or the parish council have any questions.
Best regards – John Coleman Democratic Services Manager and Statutory Scrutiny Officer

Peterchurch Play Area Weekly Inspection Report from Councillor Mrs R A Quelch
dated 17th April 2018
No comments

Peterchurch Play Area Weekly Inspection Report from Councillor Mr L R Metcalfe
dated 17th April 2018
1 x rubber mat missing from shelter
Plastic pop bottles, trees from P/Station not been removed

New Parish Maps for all Councillors

14.0 Matters Relayed to the Clerk for Agenda of the next meeting
General Data Protection Regulations 2018
Street Lights
Kissing Gate
TROs
War Memorial

15.0 Confirmation of the Next Meeting Date, Time and Venue
The next meeting will be the Annual Parish Meeting and is to be held on Tuesday 15th May 2018 in the Peterchurch Village Hall and is to commence at 7.00pm followed on completion by the Annual Meeting of Peterchurch Parish Council

NB Next Finance Working Group Meeting to be held on Friday 4th May 2018 at 7.00pm (if required)
in the Peterchurch Village Hall

Meeting declared closed at 9.20pm