Minutes – 16th July 2019

Minutes of Parish Council Meeting PPC/MH/134 held on
Tuesday 16th July 2019 at 19.00 hrs in the Village Hall

Councillors David Morgan, Brendan Treanor, Richard Gaze, Robert Metcalfe, John Scrimgeour, Anna Coda and John Burgess.

In attendance…. Ward Councillor Jennie Hewitt, and one member of the public.

1. Apologies for absence – None

2. Declarations of interest & written dispensation requests.

2.1 No declarations were submitted.
3. Minutes of previous meeting … 18th June 2019.
3.1 It was RESOLVED to adopt the minutes as a true record. The minutes were signed by the Chairman.

4. Open session
4.1 West Mercia Police…No representative was able to attend

4.2 Ward Councillor Jennie Hewitt provided a summary of the key issues since the previous meeting commenting specifically on a forthcoming announcement on the by-pass. She also mentioned a climate emergency seminar in October 2019. Councillor Hewitt also confirmed that Herefordshire County Council had joined the Adoption Central England scheme. There was some discussion on the situation involving care worker in the local community and Councillor Hewitt agreed to make some enquiries about the pay rates for staff. She also mentioned a new grant scheme for Community Renewable Energy Scheme.

4.3 Local Residents’ Issues
4.3.1 Green Routes – it was observed that if the by-pass does not proceed this will have implications for the Green Routes initiative.
4.3.2 Councillor Johnny Scrimgeour provided photographic evidence of the poor state of the kerb edges in the village and it was suggested that an annual sweep would clear the build-up of grass and other vegetation. Ward Councillor Hewitt agreed to discuss the issue with the Locality Steward.
4.3.3 Concern was raised about the lack of any information on the August work schedule for the B4348. Councillors advised Ward Councillor Hewitt that they needed transparency on the actual timing of the work and the stretch of road affected. Ward Councillor Hewitt advised that she had been informed that the work would affect the road from the primary school “as far out as possible”.
4.3.4 Councillor John Burgess mentioned that he had been approached by a prospective new Parish Councillor. If the individual required further information they should contact the Clerk.

5. Planning…
5.1 Comments on applications to be determined by Herefordshire Council
5.1.1 Planning Consultation – 192190 – 13 Crossways Nos 5-28, Peterchurch, Hereford HR2 0TG. In addition to approved Planning Application P172216 proposed temporary siting of a static caravan 32’ x 12’ on the site for the duration of the building work. This will be removed from the site on completion of the build. In discussion Councillors had no objection to the proposal but would not wish to see an open-ended approval. It was, therefore, RESOLVED that the Clerk would, in response to the LPA, advocate a three- year time limit to be placed on any approval.
5.1.2 Planning Consultation – 192436 – Field adjacent to Croft Cottage, Peterchurch – Proposed agricultural cattle housing building. As notification of the planning application had only been released by the LPA earlier in the day no background information had been uploaded onto the Herefordshire County Council website. Consequently, Councillors felt unable to scrutinise the application and it was RESOLVED that the Clerk would seek an extension to allow the Parish Council to consider the application at the September meeting. If an extension was not granted it was RESOLVED that an extraordinary meeting would need to be held.
6. Finance…
6.1 The bank balances as at 3rd July 2019:
6.1.1 Business Bank Instant account … £35,952.57
6.1.2 Treasurers Account … £1,668.59
6.2 It was RESOLVED to make the following payments
6.2.1 Medisol (Defibrillator Battery) – £399.60
6.2.2 Village Hall – £20.00
6.2.3 Clerk’s salary as per employment contract
6.2.4 Robert Metcalfe (Plants) – £18.00
6.2.5 Countrywide Maintenance – £447.98
6.2.6 Stationery – £57.75
6.2.7 Postage – £7.32
6.2.8 Travel – £16.20
6.2.9 PAYE – £87.60
6.3 The clerk reported that a meeting of the Finance Working Group had taken place on the 11th July 2019 where it was agreed that the precept would be prepared at the next meeting to be held in September. It was also agreed at that Finance Working Group meeting the budgetary reserves would be allocated and ring fenced against specific projects. The Clerk also briefed Councillors on the current status of the budget and anticipated that based on the spend to date plus an extrapolation of costs the Parish Council was heading to a significant underspend against the 2019/20 budget.
6.4 The Clerk briefed the meeting on a FOI request received seeking information on the amount that the Parish Council had spent on services provided by HALC in 2018/19.

7. Highways …No additional issues were raised.

8. Traffic Related Issues in the Village

8.1 Councillors expressed continuing concerns over speeding vehicles through the village.
8.2 Problems arising from car owners parking their vehicles on pavements was also discussed. It was RESOLVED that the Clerk would refer to the issue in the Summer Newsletter by urging drivers to be more considerate when parking their cars.

9. Footpaths – No specific issues were raised.

10. Playing Field-Councillor Robert Metcalfe reported that the Peterchurch Sports Committee had agreed to cover the cost (circa £400) of replacing the seats on swings in the playing field. Councillors wished to place on record their appreciation for the generosity of the Sports Committee.

11. Summer Newsletter – It was RESOLVED that the Clerk should proceed with the printing and distribution of the Summer Newsletter, but it should include a note thanking the former Chairman (Paul Clarke) for his work on the Parish Council.

12. Allowances Scheme for Parish or Town Councillors – After discussion it was RESOLVED that the Clerk would write to Herefordshire County Council confirming that there was no interest on the part of Peterchurch Parish Councillors to claim allowances and the status quo would be the preferred outcome.

13. Green Routes – Councillor Anna Coda suggested that the proposal set out in the paper submitted to Parish Council would benefit from empirical evidence to support the broad aims of the initiative. It was RESOLVED, therefore, that the Clerk would seek more statistical analysis from the author of the proposals.

14. Grass Around the War Memorial – It was RESOLVED that Councillor John Burgess would speak to the vicar to discuss the future arrangements for keeping the grass tidy around the war memorial.

15. Clerk Correspondence – None received

16. Matters raised for the next meeting on Tuesday 17th September 2019 – None

The Chairman closed the meeting at 20.40 hrs

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