Minutes of a Parish Council Meeting PPC/MH/147 held remotely on

Tuesday 20th October 2020 at 19.00 hrs.



Councillors David Morgan, Brendan Treanor, Anna Coda, John Burgess, Richard Gaze, Johnny Scrimgeour, Robert Metcalfe and Maria Duggan.


In attendance….  Ward Councillor Jennie Hewitt, Mark Hearne (Parish Clerk) and two residents


  1. Apologies for absence – None.


  1. Declarations of interest & written dispensation requests. Councillor Anna Coda declared a DPI interest in Agenda 6.1.


  1. Minutes of previous meeting held on 21ST July 2020. It was RESOLVED to adopt the minutes as a true record and will be signed by the Chairman in due course.


  1. Open session
    • To receive a report from West Mercia Police – no representative from West Mercia was able to join the meeting.
    • To receive a report from the Ward Councillor – During her report Ward Councillor Hewitt covered the following issues:
      • Reported that she had not yet been able to provide details of Herefordshire Council’s current policy on street lighting.
      • The Locality Steward has not yet provided an answer to the previously reported issue on Stockley Hill.
      • Herefordshire Council are due to meet to further discuss Peterchurch Primary school.
    • To receive views from local residents on parish matters – The following issues were raised:
      • Speeding traffic in the village especially on the stretch of road at the Nags Head end of the village is extremely dangerous.
      • There is no path in the middle of the village which raises safety issues for school children and the elderly.
      • A section of the footpath outside the “old garage” needs some urgent attention. It was RESOLVED that the Clerk contact the Locality Steward to establish if the footpath has been adopted.
      • Insufficient litter bins in the village particularly in the recreation ground and suggested a bin should be closer to the seating area.
      • Asked if the funds set aside for the car park/recreation ground included money for new play equipment and/or adult gym equipment and tree planting. Councillor Scrimgeour advised that there are no plans to purchase new play equipment, but the existing kit will be re-sited closer to the seating area. New fixing and safety surfaces will be installed as part of the plans.
      • A resident asked why the Parish Council had prioritised the car park when there is a clear need for a pedestrian crossing outside the school at a cost of £10k. The Chairman explained that the Parish Council had intended to seek a pedestrian crossing but, as the quoted cost was between £40-£50k, it was not affordable – it is anticipated that a pedestrian crossing will form part of the future work on the Peterchurch Primary School.
      • Residents and some Councillors suggested that residents should be consulted about the proposed extension to the car park before any work is commissioned.
      • In response to a question from Councillor Metcalfe about the whereabouts of funds sitting in a Sports Fund, Councillor Treanor commented that, despite numerous enquiries, no progress has been achieved in tracking down this money.


  1. Covid 19 Response in Peterchurch –Councillor Burgess reported that the Covid 19 support group now meets fortnightly, but the volunteer structure remains in place to allow a response to a second wave of the virus. Councillor Duggan explained that access to GP services is a more immediate issue adding that there are plans to meet the Ewyas Harold practice manager. Councillor Burgess also mentioned that there have been two suicides in the local area recently and other people have attempted to take their own lives. It was, therefore, RESOLVED that the Clerk upload a link to the Parish Council website directing residents to a training module aimed at suicide prevention.


  1. PlanningTo comment on applications to be determined by Herefordshire Council.

Planning Consultation – 202437 – Trenant Farm, Peterchurch, Hereford, Herefordshire, HR2 0SU. Propose to replace decayed concrete tiles on north elevation lean-to with slate. Replacement of 3 velux roof lights with conservation grade lights of the same size. Following discussion, Councillors decided to support the proposals set out in the planning application and it was RESOLVED that the Clerk notify the LPA accordingly.

  1. Finance…
    • The bank balances on 31st August 2020
      • Business Bank Instant account … £28,632.76
      • Treasurers Account … £15,756.88
    • It was RESOLVED to make the following payments:
      • Clerk’s salary (July & August 2020) in accordance with his employment contract.
      • PAYE (July 2020) – £116.60
      • PAYE (August 2020) – £116.80
      • Summer Newsletter – £223.92
      • Postage – £7.80.
      • Countrywide Maintenance- £447.98
      • DM Payroll Services – £60.00
    • Financial Monitoring 2020/21 – The Clerk reported that based on spend to date plus an extrapolation of costs to the end of the financial year the Parish Council will be left with a healthy level of reserves of circa £29k.
    • Precept & Budget 2021/22 – It was RESOLVED that the Clerk to plan for the Finance Working Group to meet before the next meeting to discuss the precept and budget for 2021/22.
    • Following discussion, it was agreed to adopt the National Joint Council for Local Government Service pay scale effective from 1 April 2020 representing a 2.75% increase in the Clerk’s salary.


  1. Highways – The Clerk confirmed that, following his discussions with the Locality Steward, the collapsed culvert at Hinton and the blocked culvert at Crossways, were part of the Balfour Beatty schedule and the remedial work will be undertaken when money is made available by Herefordshire Council.


  1. Action Planning Working Group – Councillor Scrimgeour provided feedback from the recent Action Planning Working Group meeting by explaining that a range of issues have been identified many of which had been proposed by Councillors; any additional ideas should be forwarded to the Clerk who will populate the spreadsheet. Using the lengthsman more regularly was key to effectively maintaining the drains etc in the village and to help with this activity a schedule of work will be drawn up. Councillor Scrimgeour also reported that it is the intention of the Working Group to seek the views of the public to help agree future Parish Council priorities. In response to a question from Councillor Coda it was confirmed that the noticeboard was due to be moved to the storage container later in the week. Councillor Scrimgeour advised that he is planning to purchase a new map which will be annotated with places of interest in the parish and agreed to take up Councillor Duggan’s suggestion to consult Rev Simon Lockett who is developing an interactive map of the area.


  1. Traffic Related Issues in the Village – Ward Councillor Hewitt reported that she has been discussing with Herefordshire Council the requirement for a “give way to oncoming traffic” sign outside the primary school which she believes would help enhance the safety of the children. Also Ward Councillor Hewitt agreed to re-visit the issue of a pedestrian crossing outside the school with Herefordshire Council. Councillor Duggan mentioned that there are plans to introduce a pathway for students attending Fairfield School in the adjacent meadows which are to be donated to the community.


  1. Footpaths –There was discussion in response to a request from a developer to divert PROW 18 & 18A and it was RESOLVED that in response the Clerk indicates that Parish Council support would be contingent on the installation of a new footpath running from Closure Place to the road junction.


  1. Playing Field – Councillor Metcalfe stated that a contractor is shortly due to cut back the hedges in the playing field. Councillor Burgess suggested that the Action Planning Working Group considers the optimum location of the waste bin in the playing field.


  1. Extension of the Village Car Park –Councillor Scrimgeour stated that prices have been received from one of the three contractors invited to submit quotations for the work. It was agreed that no firm decisions could be reached until all the quotes were received so it was RESOLVED to defer the matter to an extraordinary meeting of the Parish Council which will be arranged as soon as practicably possible.


  1. Bus Services in Peterchurch – Councillor Coda commented that the current bus services to Peterchurch were unsatisfactory especially as the last bus from Hereford leaves too early for commuters and, as it is not subsidised, is too expensive. It was suggested that the Parish Council join forces with the neighbouring parishes in Dorstone and Vowchurch to bring pressure to bear on Herefordshire Council to introduce a subsidy on this bus service. Ward Councillor Hewitt agreed to continue to lobby Herefordshire Council to make the Golden Valley part of the county’s Transport Plan.


  1. Co-option of a new Parish Councillor – The Clerk reported that three parishioners have expressed interest in joining the Parish Council. It was RESOLVED that the Clerk confirms with the potential candidates that they remain interested and then arrange to meet them during an extraordinary meeting of the Parish Council.


  1. Street-Lighting in Peterchurch – There was nothing further to add to the discussion earlier in the meeting.


  1. Clerk Correspondence – The Clerk reported that two pieces of correspondence had been received covering bus services and Peterchurch Water Company respectively. The issue of the bus services had been discussed earlier in the meeting and Councillors did not consider the issue raised in connection with Peterchurch Water Company were an issue for the Parish Council.


  1. To Note Information Items – None


  1. Matters raised for the next meeting on the 20th October 2020


  • Sports Fund
  • “Planning for the Future” Consultation



The Chairman closed the meeting at 20.55 hrs

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