Draft Minutes

PETERCHURCH PARISH COUNCIL

Minutes of Parish Council Meeting PPC/MH/136 held on
Tuesday 15h October 019 at 19.00 hrs in the Village Hall

Present
Councillors David Morgan, Brendan Treanor, Robert Metcalfe, Richard Gaze, John Scrimgeour, Anna Coda and Maria Duggan.

In attendance…. Ward Councillor Jennie Hewitt, PC Jeff Rouse, PCSO Pete Knight and three members of the public.

Presentation by Estelle Stock – West Mercia Police. Estelle provided an overview on how the SmartWater scheme operates and how it acts as a deterrent against burglary and theft. The cost of an individual kit is £8.90 plus VAT. Parish Councils who commit to purchasing kits to cover 80% of households will receive a 25% contribution from the Police and Crime Commissioner (PCC) which would bring the cost down to £6.68 a kit + VAT. If 70% of the purchased kits are registered, the PCC has agreed to provide free signage to go up throughout the parish.

1. Apologies for absence – John Burgess

2. Declarations of interest & written dispensation requests.

2.1 No declarations were submitted.
.
3. Minutes of previous meeting … 17th September 2019.
3.1 It was RESOLVED to adopt the minutes as a true record. The minutes were signed by the Chairman.

4. Open session
4.1 West Mercia Police…PC Jeff Rouse introduced himself as the replacement to PC Roger Bradley. Pete Knight reported little crime in the area, but suspicious incidents should be reported through the 101 number, a direct call to the Golden Valley team or on-line. Scams remain a problem especially for the elderly and vulnerable. It is intended to undertake a morning speed enforcement exercise around the school as this is a particular problem. It was recommended that with the advent of winter residents should think about investing in timer switches which helps reduce burglary.
4.2 Ward Councillor Jennie Hewitt had previously circulated a written report which is attached to the minutes. The following issues were discussed.
4.2.1 B4348 Project – A meeting was held on the 24th September 2019. Herefordshire Council will be submitting a bid for £5m to the Transport’s Local Highway Maintenance Challenge Fund at the end of October and asked for a letter of support from Parish Councils which will enhance the prospects of success. It was RESOLVED that the clerk would circulate a copy of Mr Clive Hall’s letter.
4.2.2 By-pass – It is expected that an announcement will be made during week beginning 21st October 2019
4.2.3 NDP Plans – Established NDP plans are subject to review at the 2- year anniversary of their inception. It was RESOLVED that the clerk would consult Herefordshire Council to establish the situation regarding the Peterchurch NDP which will reach the 2-year point at the end of 2019.

4.3 Residents’ Issues
4.3.1 Flooding at Long Land during the recent torrential rainfall was raised by a resident. The Locality Steward, who has been briefed together with photographic evidence, has referred the issue to a drainage engineer. Councillors have asked to be present when the drainage engineer surveys the area and a reminder to this effect will be issued by the clerk.
5. Planning…
5.1 Comments on applications to be determined by Herefordshire Council. No applications have been submitted for consideration.
6. Finance…
6.1 The bank balances as at 30th September 2019
6.1.1 Business Bank Instant account … £42,786.91
6.1.2 Treasurers Account … £2,474.57
6.2 It was RESOLVED to make the following payments
6.2.1 Village Hall – £45.00
6.2.2 Clerk’s salary as per employment contract
6.2.3 Countrywide Maintenance – £223.99
6.2.4 Stationery – £47.48
6.2.5 Travel – £21.60
6.2.6 PAYE – £87.60
6.2.7 PKF Littlejohn – £240.00
6.2.8 Humfrys & Symonds – £374.00
6.2.9 Lengthsman – £150.00

7. Highways -There were no further issues raised following the discussion earlier on the B4348 project apart from the diversion signs which are yet to be collected. Ward Councillor Hewitt agreed to follow this up.

8. Traffic Related Issues in the Village
8.1 Car Parking – Following the request made to the police to enforce the double yellow lines in the village people now park their cars elsewhere including opposite the garage which creates its own problems. Unless vehicle owners are parking illegally Councillors considered that they have no room for manoeuvre in dealing with the issue. Councillor Richard Gaze offered a reminder that in a previous meeting there had been discussion about extending the size of the car-park adjacent to the playing field. It was RESOLVED that a small working group headed by Councillor Johnny Scrimgeour would investigate this possibility and report back to the November meeting.
8.2 Bus Service – It was reported that the morning bus which departs the village at 0930 now begins the journey from Lewis Way rather than the Nags Head pub which is inconveniencing residents using the service. It was RESOLVED that the clerk would write to Yeomans asking that the bus reverts to using the Nags Head as its point of departure.

9. Footpaths – The poor condition of the footpath which runs from Hawthorn Rise to the centre of the village was discussed but it was noted that any remedial work would need to follow the proposed building work on the primary school.

10. Playing Field – No issues were raised.

11. Relocation of the Noticeboard – It was RESOLVED that the clerk would ask the lengthsman to relocate the noticeboard to a position between the bench and bus stop on the other side of the road.

12. Clerk Correspondence – It was RESOLVED that the clerk would confirm with DM Payroll that the Parish Council are content to retain their services beyond 1 April 2020 noting the increase in the fees to £120 per annum.

13. Matters raised for the next meeting on Tuesday 19th November 2019

13.1 Smartwater
13.2 NDP review
13.3 Car-park extension
13.4 Pedestrian Crossing
13.5 Peterchurch Community Panel request for the use of recreation ground
13.6 Litter Picking

The Chairman closed the meeting at 21.00hrs